1 ETT 429 Spring 2007 PowerPoint Part II

2 Text  Entering Text into Text boxes  Selecting Text  Selecting all text on a Slide (using outline view)  Cut, Copy, and Paste Text The Clipboard (under Edit  Office Clipboard) The Clipboard (under Edit  Office Clipboard) Dragging and Dropping in outline view Dragging and Dropping in outline view  Deleting Text & Undo

3 Text (Continued)  Alignment (Office, 215), Line Spacing, Change Case (under Format) (under Format)  Changing Font & Size (Office, )  Changing Style (Office, 214)

4 Text Features  Bullets, outlines, and numbers  Text modifications (same as Word)  Header/Footer (under View) Different based on printout/presentation Different based on printout/presentation Date Date Name Name Slide Number (very helpful) Slide Number (very helpful)

5 Master Documents  Master – A per document template that is used to modify all other items in the document  Master Slide (under View  Master) Editing Editing  Notes Master (under View  Master)  Handout Master (under View  Master) Very important for printing efficiently Very important for printing efficiently

6 Advantages of Master Slide  Master slide in simple words is a location where to: Edit entire presentation Edit entire presentation Change font style and size Change font style and size Change layout of header/footer Change layout of header/footer Change bullet type Change bullet type

7 Moving the Layout  Selecting Text/Content boxes (crosshair) Moving using the mouse Moving using the mouse Moving using the arrows (easier) Moving using the arrows (easier)  Resizing boxes (white circles)  Deleting boxes (crosshair)  Inserting Text boxes

8 Inserting Content  Pictures  Diagrams  Text Boxes  Movies & Sounds  Chart & Table  Hyperlink

9 Inserting Pictures & Diagrams  Pictures Same as Microsoft Word – 2 choices (clip art or file) Same as Microsoft Word – 2 choices (clip art or file) Word Art does have toolbar in PPT but is also listed under Insert  Picture Word Art does have toolbar in PPT but is also listed under Insert  Picture  Diagrams Same choices as Word Same choices as Word

10 Movies & Sounds  Similar to Pictures – use gallery of clipart or from file If from file, gives option to start movie or sound automatically or when clicked If from file, gives option to start movie or sound automatically or when clicked

11 Charts & Tables  Charts – linked to Excel Can be used effectively to create high quality charts Can be used effectively to create high quality charts Difficult to manipulate initially Difficult to manipulate initially  Tables Same as Word Same as Word Tables toolbar available Tables toolbar available

12 Hyperlinks  Good for variety in presentations  Can link to other files, websites, or even other pages in same presentation fileswebsites other pages in same presentationfileswebsites other pages in same presentation

13 Printing Options  Slides – full slide  Handouts Don’t overload a page Don’t overload a page  Notes Pages  Outline View Good for heavy text/light graphic presentations Good for heavy text/light graphic presentations  Preview

14 Slide Show Menu  F5, F5, F5!  Rehearse Timings Good practice for novice speakers Good practice for novice speakers  Record Narration Beware of file size – good for online materials Beware of file size – good for online materials  Animation  Transitions

15 Animation  Animates texts and their appearance/entrance  Slide Show Dropdown  Animation Schemes  Options listed in task pane  Listed in categories: subtle, moderate, and exciting  Reasons for animation: Keep audiences attention Keep audiences attention Sequential instruction Sequential instruction Variety Variety  Don’t overuse  Don’t use too many different types

16 Transitions  Animates transitions between slides  Under Slide Show  Slide Transition  Options Different transitions Different transitions Speed and Sound Speed and Sound Automatically/Speed Automatically/Speed  Don’t over do  Use same transition (don’t switch around)

17 Sound  Under Insert  Movies and Sounds  From clip gallery or file  Insert to slide (little sound icon appears)  Option of start automatically or when clicked  Warning: make sure you have a reason for having the sound