1 CA202 Spreadsheet Application Working with Other Microsoft Office Programs Lecture # 13 Dammam Community College

2 Objectives In this chapter you will learn to: ✔ Include an Office document in a worksheet. ✔ Store an Excel document as part of another Office document. ✔ Create a hyperlink. ✔ Paste an Excel chart into another document.

3 Including an Office Document in an Excel Worksheet Excel is part of the Microsoft Office program suite, it is possible to combine data from Excel and other Office programs to create informative presentations. You can do this by either pasting another Office document into an Excel workbook or creating a link between a workbook and the other document. Linking has two advantages: –The 1 st benefit of linking is, you can keep your workbook small –The 2 nd benefit of linking to another file is that any changes in the file to which you link will be reflected in your Excel workbook.

4 Including an Office Document in an Excel Worksheet Click Insert  Object Click Create from File tab Click Browse and choose the file name To create a link, click Link to file and click OK The file appear in your workbook.

5 Including an Office Document in an Excel Worksheet Instead of displaying whole document, you can choose to display icon Exercise: –Include YearEndSumamry.ppt in excel document. ExcerciseInclude

6 Storing an Excel Document as Part of Another Office Document The disadvantage of linking document is that the linked document must be copied along with the workbook, or at least be on a network-accessible computer. If Excel can’t find or access the file where the link says it is located, Excel won’t be able to display it. If file size isn’t an issue and you want to ensure that the other document will always be available, you can embed the file in your workbook. Embedding another file in an Excel workbook means that the other file is completely saved as part of your workbook.

7 Storing an Excel Document as Part of Another Office Document Click Insert  Object Click Create from File Click Browse to select file DO NOT click on Link to file Click OK

8 Storing an Excel Document as Part of Another Office Document Exercise –Insert Excel sheet into PowerPoint application ExcerciseExelInPowerPoint

9 Creating a Hyperlink A hyperlink functions much like a link between two cells or between two files Hyperlinks that haven’t been clicked usually appear as underlined blue text, and followed hyperlinks appear as underlined purple text, but those settings can be changed.

10 Creating a Hyperlink To create a hyperlink Right click in the cell and click on Hyperlink You can choose one of four types of targets for your hyperlink: –an existing file or Web page, –a place in the current document, –a new document you create on the spot, or –an address.

11 Creating a Hyperlink –an existing file or Web page, –a place in the current document, –a new document you create on the spot, or –an address.

12 Creating a Hyperlink –an existing file or Web page, –a place in the current document, –a new document you create on the spot, or –an address.

13 Creating a Hyperlink –an existing file or Web page, –a place in the current document, –a new document you create on the spot, or –an address.

14 Pasting a Chart into Another Document A final way to include objects from one workbook in another workbook is to copy the object you want to share and then paste it into its new location. ExercisePasteChart ExerciseChartTarget.ppt

15 Chapter 13 Key Points Excel is a versatile program. You can exchange data between Excel and quite a few other programs in just a few steps. One benefit of Excel being part of the Office program suite is that you can embed Excel worksheets in other Office documents, and embed other Office documents (such as PowerPoint presentations) in Excel workbooks. Excel works smoothly with the Web; adding hyperlinks to Web pages, other documents, or specific locations in the current workbook is possible through the Insert Hyperlink dialog box. Once you’ve created a hyperlink, you can change any part of it. Excel is probably the easiest Office program in which to create charts. Once you’ve created a chart in Excel, you can paste it directly into another Office document.