Club Technology Tools Workshop Sam Heyworth v2.1 1/28/2004

Why Club Technology Tools Workshop? Get all clubs to be aware of different tools Minimize last-minute requests Provide demonstration of Sharepoint web-based tool for club leaders

Club Technology Tools Agenda 1.Sharepoint Demo 2.The Communication Tools 3.The Other Tools

Sharepoint Demo Sharepoint –Web-based, collaborative software system –Allows for sharing documents, document libraries, announcements –Central repository, easily accessible –Currently for club leaders – EXEC/default.aspxhttp://clubs.kellogg.northwestern.edu/GMA EXEC/default.aspx

Sharepoint Demo Currently used by: –GMA Executive Committee –GMA Tech Committees –GMA CMC Committees –CIM Executive Committee –Boston Tech Trek Please Sam Heyworth if you would like to have a site set up for your club leadership team

The Communication Tools Events Calendar Serial Student and Club Announcements Class Listservs Club Listserv Club Directory Club Web Site Club Listserv External contact address

The Communication Process Post event on Calendar Request Serial Posting Request All- Class Listserv Send Club Listserv

Events Calendar How? –Serial  Calendar  Advanced Options  Enter/Modify event –Club moderator’s organization should appear in “Organization” menu. –You must me a moderator for the club. Guidelines –Be diligent about entering all of your events. –Request to be a club moderator now! –Problems? Contact: or

Serial Student and Club Announcements How? –Go to the Serial. Click on “Request a Posting”. Follow the directions on Serial FAQ and Policies Page and send to Serial Editor: Guidelines –Announcements are generally first come, first served and will typically be posted 3 days in advance. If sign-up for event is needed, will be posted 7 days in advance. –Will typically not be posted on Serial unless posted on calendar already.

Class Listservs Limit of ONE per event per week. –Total: Conferences (6), Paid (4), All Others (3) –Messages are archived Event must be posted to the calendar first. No commercial announcements No surveys! Subject Line Format = “High Tech Club: Jeff Bezos 10/15” No messages larger than 150K Allow up to 24 hours for message to be approved. Serial  Student Organizations  Listserv

Club Listserv How? –To request creation or moderator permissions: Serial  Listserv –To moderate members: Serial  Listserv  Moderate Members  Listserv Student Admin Tool –To moderate messages, you need a special application to be setup Guidelines –Currently non-Kellogg s, but spam has gotten worse. –Feedback –Problems? Contact:

Club Directory How? –Serial  Club and Group Directory  Login –Club moderator’s organization should appear in “Modify Listing for” menu. Guidelines –New look and feel! Will eventually be available in book format. –Be very diligent about updating this information. –(Again) Request to be a club moderator now! –Problems? Contact: or

Club Website How? –To request access permissions: –To create a website: –W:\student\club\yourclubname –Alumni permission option Guidelines –Information should be as current (especially for conferences) –Permissions are important – see KIS “How To” documentation –Problems? Contact:

External Contact How? –To request creation or forwarding changes: ools.html# address Guidelines –Problems? Contact:

The Other Tools Web Survey –Serial  KIS  Creating Web Surveys –Use for sign-ups –Can’t send surveys to all-class lists Interactive Web Server Club Discussion Board (WebBoard) –How? To request creation or permissions: Serial  Personal Communication  Discussion Groups –Guidelines Pitch… Problems? Contact:

The Other Tools Videoconferencing –Portable videoconferencing equipment can be brought into any classroom –Utilize Internet exclusively, or utilize gateway to convert from Internet to ISDN at remote location if necessary –Contact Carole Cahill/Kevin Ofloy at least 2 weeks in advance to reserve and test equipment Club Shared File Space –Archive documents for safe keeping! –Requires some knowledge of NT permissions: ns/index.htm ns/index.htm Facilities –Serial  KIS  Club Technology Tools  Computing facilities –Standard A/V equipment in classroom. Wireless microphone. –Videotaping resources. Digitizing Video

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