HOW TO FILL IN THE INVOICE LIST Call for proposals EACEA no 09/2006 The automated invoice list will facilitate the preparation of your financial reporting. Please find hereafter a number of tips how to use this form.

Sequential Number

The invoices may be recorded in the invoice list without any order, but you must indicate the budget sub-section for each invoice correctly

Invoice Number as on invoice;if not available leave empty

Dates in the columns 'Beginning of the action' / 'End of the action' will appear in bold if they are outside of the period of eligibility. They will appear in orange if they are illogical (i.e. probably an error).The format of dates has to be the following: 30/12/2007. For decimals you have to use a coma, not a point: 12243,57. You are not allowed to delete, move or add any formatted row or column.

Dates in the column 'Date of issue' will appear in italic if they are outside of the period of the concerned action but inside the period of eligibility.

If you click on one of the rows in the column 'Country' you will find an arrow for opening the menu of the ISO codes for the countries.

Abbreviation of your organization

only for invoices related with travelling

what is reason for invoice/contract

in case of contract type name of person

It is the same mechanism as it is available for the column 'Currency'. It is mandatory to indicate a rate in this column.

The amounts in foreign currency are converted automatically when the exchange rate is indicated

enter net amount (i.e. without VAT) in your local currency

if you are not able to claim the VAT back then you must enter the VAT amount in local currency

For amounts in Euro you have to indicate 1 in this column. For other currencies use conversion rate as indicated at EU-website:

Excel automatically calculates the local currency into Euro

if paid from Euro area

enter date when invoice/contract was paid