CyCop ® Enterprise Management System For the California Private Patrol Operator ©2006 Richman Technology Corporation, Proprietary & Confidential
CyCop® Functionality Diagram
User-Friendly Quick to Learn Easy to Use Secure & Reliable
Simple to Operate Easy Set-Up via Internet No Additional Equipment Needed Employees enter time via Any Site Phone Using Patented Voice-Response Technology
Generate Real-Time Alerts Supervisors & Managers via cell phone, pager or e-mail Meal / Rest Break Violation Missing IN / OUT “Punches” Invalid Password Entry Unauthorized Phone Unauthorized Overtime No Show / No Call
Instant On-Line Reports
Paper Reports Hard Copy Outputs
Unlimited Phone Support Training & Support User Guide Unlimited Phone Support Company Admin. Guide TRAINING & SUPPORT IS INCLUDED System Loading Forms Employee Guide
Getting Started is Easy Phase 1 Phase 2 Phase 3 Train PPO Administrators Input Employee & Site Set-Up Data Train Employees Start Using System (No Software or Hardware to Install)
CALSAGA Clock In/Clock Out Comply with California Meal & Rest Break Laws and Regulations Minimize Class Action Lawsuits Eliminate Time-Card Fraud Computerized Time Punches Computer-Validated Site Check-In Biometric Voice Recording Discourages “Buddy Punching”
CyCop® Scheduling Reduce Labor Costs Cut OT Supervisor Efficiency Payroll Accurate and Minimized Invoice Fast, Maximize Billing Minimize Clerical Work Visibility and Control
Enables Efficient Supervision Generates Alerts for: No-Shows / No-Calls Early / Late Arrivals & Departures Unauthorized Overtime Fewer Supervisors for More Billable Guards Real Time Alert, Real Time Response
Schedule Best Person per Open Shift Best Qualified based on: Availability Worked That Site Before Prior Supervisor Comments Competencies & Restrictions Hours Scheduled Quickly Decide/Contact
Scheduling Flexibility Flexibility to Make Changes Quickly Without Disrupting Client Services or Coverage Real Time Response to: No-Shows/ No-Calls Early / Late Arrivals & Departures Unauthorized Overtime
CyCop® Scheduling Operationally Begin with Templates Make Day to Day Changes Use Filters to Narrow Down Searches Schedulers Not Clerks: Decisions Appropriate Payroll & Billing
CyCop® Reconciliation What Happened Vs Schedule Automatic Reconciliation with Manual Override Easy, Quick, Minimize Human Error
CyCop® Billing Recap Easier to Ensure Bills Match Contracts Automatically Charge for Additional Costs Changes Made Leave an Audit Trail
Real-Time Lost-Hours Monitor Report/Display for Each Scheduler MTD Lost-Hours: # and % Not Billable Track Real Time See Individually: Compare How They Are Doing by the 15th Ability to Control Profitability
Site Profitability Reporting Analytical Tool Profit by Guard, Site, District, etc. Analyze Any Way You Want
CyCop® Training System Content Delivery Engine Training Compliance System
Training Content Delivery Engine Web Based Means of Delivering Digital Media: Text, Images, and Video. Trains & Tests Can Include “Off-the-shelf” Courses Like Sexual Harassment Training
Compliance System Administers All Mandated Training of Guards in Compliance with State Law Progress and Test Results Online Tracks Expiration of Certifications, Guard Cards, Gun Permits Alerts & Reports to Management Generates State approved Training Certificate
Compliance Prevent or Minimize AB 2880 Training Non-Compliance Fines Prevent or Minimize failing BSIS Audits and Resulting Fines Help Prevent Loss of PPO License
Pay Only For What You Use Check-in/Check-Out System to Verify: Meal/Rest Breaks Site Phone Guard I.D. Shift Real-Time Alerts For Violations NO SOFTWARE TO BUY NO MAINTENANCE FEES NO EQUIPMENT TO BUY 5.5¢ PER LABOR HOUR NO TRAINING COSTS NO SET-UP FEES
Pay Only For What You Use Scheduling System: Reconcile Payroll Prepare P/R System Input Allocate Billing Costs Prepare System Input NO SOFTWARE TO BUY NO MAINTENANCE FEES NO EQUIPMENT TO BUY 5.5¢ PER LABOR HOUR NO TRAINING COSTS NO SET-UP FEES
Pay Only For What You Use Real-Time Lost Hours Monitor: By Scheduler By Unit NO SOFTWARE TO BUY NO MAINTENANCE FEES NO EQUIPMENT TO BUY 1¢ PER LABOR HOUR NO TRAINING COSTS NO SET-UP FEES
Pay Only For What You Use Profitability Reports: By Guard By Site By District By Unit NO SOFTWARE TO BUY NO MAINTENANCE FEES NO EQUIPMENT TO BUY 1¢ PER LABOR HOUR NO TRAINING COSTS NO SET-UP FEES
Pay Only For What You Use Training Content Delivery Engine NO SOFTWARE TO BUY NO MAINTENANCE FEES NO EQUIPMENT TO BUY 1¢ PER LABOR HOUR NO TRAINING COSTS NO SET-UP FEES
Pay Only For What You Use Training Compliance Data Base NO SOFTWARE TO BUY NO MAINTENANCE FEES NO EQUIPMENT TO BUY 1¢ PER LABOR HOUR NO TRAINING COSTS NO SET-UP FEES
For More Information Contact: Richman Technology Corporation 4926 Savannah Street San Diego, CA 92110 Phone: 619-275-5201 rtcsales@richmantech.com