Disbursements & Travel Services Office State of Texas Charge Card Program State Contract Vendor Travel Card Conversion – Update November 2010 State of Texas Charge Card Program State Contract Vendor Travel Card Conversion – Update November 2010

New State Contract for Credit Card Vendor State Comptrollers Office awarded the contract for Procurement and Corporate Travel Charge Cards Services to CitibankState Comptrollers Office awarded the contract for Procurement and Corporate Travel Charge Cards Services to Citibank Initial term of contract:Initial term of contract: –September 1, 2010 thru August 31, 2013 –Three one year renewal options Specific details of conversion timeline are still pending from State Comptroller’s OfficeSpecific details of conversion timeline are still pending from State Comptroller’s Office Transition clause of 180 days for JP Morgan ChaseTransition clause of 180 days for JP Morgan Chase State Comptroller expects conversion to be completed by February 28, 2011State Comptroller expects conversion to be completed by February 28, 2011 State Comptrollers Office awarded the contract for Procurement and Corporate Travel Charge Cards Services to CitibankState Comptrollers Office awarded the contract for Procurement and Corporate Travel Charge Cards Services to Citibank Initial term of contract:Initial term of contract: –September 1, 2010 thru August 31, 2013 –Three one year renewal options Specific details of conversion timeline are still pending from State Comptroller’s OfficeSpecific details of conversion timeline are still pending from State Comptroller’s Office Transition clause of 180 days for JP Morgan ChaseTransition clause of 180 days for JP Morgan Chase State Comptroller expects conversion to be completed by February 28, 2011State Comptroller expects conversion to be completed by February 28, 2011

State Comptroller’s Office Notification All state agencies currently using the JPMorgan Chase Travel Card Program must pay all balances in full monthly to prevent interruption for charge card services by the State Comptroller’s Office and conversion to Citibank

Current Travel Charge Cardholders JP Morgan Chase travel cards currently in use by UTSA travelers:JP Morgan Chase travel cards currently in use by UTSA travelers: –CBA – Central Bill Accounts Non Credit basedNon Credit based –IBA – Individual Bill Accounts Individual is personally liable for chargesIndividual is personally liable for charges Account is credit basedAccount is credit based –Travel Advance Cards –Current cardholders can continue to use their travel cards, until notified by DTS JP Morgan Chase travel cards currently in use by UTSA travelers:JP Morgan Chase travel cards currently in use by UTSA travelers: –CBA – Central Bill Accounts Non Credit basedNon Credit based –IBA – Individual Bill Accounts Individual is personally liable for chargesIndividual is personally liable for charges Account is credit basedAccount is credit based –Travel Advance Cards –Current cardholders can continue to use their travel cards, until notified by DTS

Citibank will offer the same type cardsCitibank will offer the same type cards –CBA – Central Bill Account –Travel Advance Cards (declining balance cards) –IBA Accounts – Individual Billed Accounts (personal credit based cards) Citibank travel cards are available for domestic and international travelCitibank travel cards are available for domestic and international travel Citibank requires advance approval by the DTS Office, when a card is to be used internationallyCitibank requires advance approval by the DTS Office, when a card is to be used internationally On-line statements will be availableOn-line statements will be available Citibank will offer the same type cardsCitibank will offer the same type cards –CBA – Central Bill Account –Travel Advance Cards (declining balance cards) –IBA Accounts – Individual Billed Accounts (personal credit based cards) Citibank travel cards are available for domestic and international travelCitibank travel cards are available for domestic and international travel Citibank requires advance approval by the DTS Office, when a card is to be used internationallyCitibank requires advance approval by the DTS Office, when a card is to be used internationally On-line statements will be availableOn-line statements will be available Citibank Travel Cards

On line application process for IBA accounts request.On line application process for IBA accounts request. –If the IBA application is not approved, DTS (Program Administrator) will be notified Statement CycleStatement Cycle –3 rd of each month, if it falls on the weekend or holiday, the last business day before the 3 rd Balances MUST be paid in full each monthBalances MUST be paid in full each month –Change from JPMorgan statement cycle Currently the 10 th of each monthCurrently the 10 th of each month On line application process for IBA accounts request.On line application process for IBA accounts request. –If the IBA application is not approved, DTS (Program Administrator) will be notified Statement CycleStatement Cycle –3 rd of each month, if it falls on the weekend or holiday, the last business day before the 3 rd Balances MUST be paid in full each monthBalances MUST be paid in full each month –Change from JPMorgan statement cycle Currently the 10 th of each monthCurrently the 10 th of each month Citibank Travel Cards

Next Steps Citibank is relying on the state agency to provide current cardholder information for the auto enroll process.Citibank is relying on the state agency to provide current cardholder information for the auto enroll process. Citibank will not contact current JPMorgan cardholdersCitibank will not contact current JPMorgan cardholders Citibank is relying on the state agency to provide current cardholder information for the auto enroll process.Citibank is relying on the state agency to provide current cardholder information for the auto enroll process. Citibank will not contact current JPMorgan cardholdersCitibank will not contact current JPMorgan cardholders

Next Steps (continued) In order to prepare and be eligible for the auto enroll process to Citibank Cards, DTS will:In order to prepare and be eligible for the auto enroll process to Citibank Cards, DTS will: –Not allow cardholders with past due balances to convert to Citibank until JPMorgan past due balances are paid in full each month –Notify all current CBA cardholder contacts –Send the paper application with instructions by: November 30, 2010 –Paper application will need to be completed and returned to DTS by: December 14, 2010 In order to prepare and be eligible for the auto enroll process to Citibank Cards, DTS will:In order to prepare and be eligible for the auto enroll process to Citibank Cards, DTS will: –Not allow cardholders with past due balances to convert to Citibank until JPMorgan past due balances are paid in full each month –Notify all current CBA cardholder contacts –Send the paper application with instructions by: November 30, 2010 –Paper application will need to be completed and returned to DTS by: December 14, 2010

CBA Cards Last 4 digits of cardholders SSN will be required with each completed applicationLast 4 digits of cardholders SSN will be required with each completed application Last 4 digits will be used for Citibank’s new card activationLast 4 digits will be used for Citibank’s new card activation Citibank travel cards will be issued only in an individual’s name. Applications will need to list individual and department name.Citibank travel cards will be issued only in an individual’s name. Applications will need to list individual and department name. CBA Cards Last 4 digits of cardholders SSN will be required with each completed applicationLast 4 digits of cardholders SSN will be required with each completed application Last 4 digits will be used for Citibank’s new card activationLast 4 digits will be used for Citibank’s new card activation Citibank travel cards will be issued only in an individual’s name. Applications will need to list individual and department name.Citibank travel cards will be issued only in an individual’s name. Applications will need to list individual and department name. Next Steps (continued)

UTSA cardholder agreement will be required for new and existing CBA cardholdersUTSA cardholder agreement will be required for new and existing CBA cardholders Account administrator’s will be required to approve agreementsAccount administrator’s will be required to approve agreements UTSA cardholder agreement will be required for new and existing CBA cardholdersUTSA cardholder agreement will be required for new and existing CBA cardholders Account administrator’s will be required to approve agreementsAccount administrator’s will be required to approve agreements

Next Steps (continued) IBA DTS will send the paper application, via , to current JP Morgan IBA card holders with instructions by: November 30, 2010DTS will send the paper application, via , to current JP Morgan IBA card holders with instructions by: November 30, 2010 If an IBA cardholder would like to participate in the auto enroll process to the Citibank IBA cards, a paper application will need to be completed and returned to DTS by December 14, 2010If an IBA cardholder would like to participate in the auto enroll process to the Citibank IBA cards, a paper application will need to be completed and returned to DTS by December 14, 2010IBA DTS will send the paper application, via , to current JP Morgan IBA card holders with instructions by: November 30, 2010DTS will send the paper application, via , to current JP Morgan IBA card holders with instructions by: November 30, 2010 If an IBA cardholder would like to participate in the auto enroll process to the Citibank IBA cards, a paper application will need to be completed and returned to DTS by December 14, 2010If an IBA cardholder would like to participate in the auto enroll process to the Citibank IBA cards, a paper application will need to be completed and returned to DTS by December 14, 2010

If a current JPMorgan IBA cardholders, does not want to participate in the auto enroll process, they will then have to wait until the on-line application process is available.If a current JPMorgan IBA cardholders, does not want to participate in the auto enroll process, they will then have to wait until the on-line application process is available. Next Steps (continued)

Current ProCard Cardholders –UTSA ProCard cardholders will be contact by: Rita SuttonRita Sutton ASO Purchasing & Distribution Services Anne JacksonAnne Jackson Procard Specialists –UTSA ProCard cardholders will be contact by: Rita SuttonRita Sutton ASO Purchasing & Distribution Services Anne JacksonAnne Jackson Procard Specialists

Questions?Questions?