Academic Personnel Review Process October 5, 2010.

Slides:



Advertisements
Similar presentations
Promotion and Tenure Faculty Senate May 8, To be voted on.
Advertisements

Promotion and Tenure Plan Early and Often, BUT What do you need to know to plan?? Susan K. Pingleton, MD Robert Klein, PhD.
Promotion and Tenure Workshop for MUSM Faculty A Faculty Development Opportunity Mercer University School of Medicine 2012.
THE PROMOTION AND TENURE PROCESS New Academic Administrators Workshop August 8,
THE ACADEMIC PERSONNEL PROCESS FOR SENATE FACULTY Maureen Stanton Vice-Provost – Academic Affairs September 21, 2012.
Academic Personnel Review Process October 11, 2011.
Department: Submit position ad to ADAA ADAA approval If candidate accepts, send original signed letter to ADAA, begin employment paperwork for RPM- HR.
Personnel Policies Workshop Best Practices for Personnel Committees.
Promotion and Tenure Planning Workshop Spring 2013 Susan S. Williams Vice Provost for Academic Policy and Faculty Resources.
Brenda Chriss, Kim DeLaughder Chris diMuro, Julie Fritz-Rubert August 7, 2014 INTRODUCTION TO STEP-PLUS College of Agricultural & Environmental Sciences.
2015 Workshop Permanent Status and Promotion Policy and Procedures Overview.
Tenure and Promotion The Process: –Outlined in Article 15 of the FTCA. When you are granted tenure, you are also promoted to Associate (15.7.6). One application.
ACADEMIC PERSONNEL REVIEW PROCESS October 9, 2012.
Promotion and Tenure at Ohio University Martin Tuck PhD Associate Provost for Academic Affairs.
Streamlined Review Process Using the new Online UCI-AP-25 Form FOR Dean Delegated Merit Actions and Normal Review Actions Seen by CAP.
UNIVERSITY OF UTAH RPT Workshop March 28, :30 p.m. – 3:30 p.m. Intermountain Network Scientific CC (INSCC) Building, room 110.
The Tenure and Promotion Application Process. Each candidate is responsible for compiling the materials for his/her application with the assistance of.
Kim Gingerich, Assistant to V-P, Academic & Provost Lisa Weber, Administrative Secretary, Dean of Science Marie Armstrong, Associate University Secretary.
Elizabeth Lord Vice Provost for Academic Personnel Spring Quarter Department Chair Forum May 25, 2007.
Promotion and Tenure Lois J. Geist, M.D. Associate Dean for Faculty Affairs and Development.
The P&T Process Roles of the Candidate, Supervisor and P&T Committee.
Guidelines for the Preparation of Tenure Dossiers Kevin McLaughlin Dean of the Faculty October 14, 2014.
Promotion and Tenure Faculty Senate June 12, 2014.
Promotion in the Clinical Track Lois J. Geist, M.D. Associate Dean for Faculty Affairs and Development.
Academic Advancement for Clinician-Educators: Secrets from the Dean’s Office 2/26/13 Renee Binder, M.D. Elena Fuentes-Afflick, M.D., M.P.H. SOM Academic.
College of Liberal Arts Tenure and Promotion workshop: PROCEDURES AND POLICIES 17 October 2014.
Promotion Process A how-to for DEOs. How is a promotion review initiated? Required in the final probationary year of a tenure track appointment (year.
Key HOP Policies and Recent Guidelines Jesse T. Zapata & Gail Jensen September 2, 2015.
Fall Quarter Department Chair Forum October 30, 2008 Elizabeth Lord Vice Provost for Academic Personnel.
PROMOTION AND TENURE: THE LONG AND WINDING ROAD. WHAT ARE THE RANKS? WHAT DO THEY MEAN? ASSISTANT PROFESSOR ASSOCIATE PROFESSOR PROFESSOR –NOT THE “PHILOSOPAUSE”
Presented by: Theresa Elliot-Cheslek AVP & CHRO Terry Ryan Asst. Attorney General, AGO Dealing with Faculty Personnel Issues Revised October 2015.
LECTURER’S EMPLOYEE ORGANIZATION (LEO) REVIEW PROCESS.
Promotions on the Physician Scientist/Basic Science Investigator Track Larry L. Swift, Ph.D. Vice Chair for Faculty Affairs Department of Pathology, Microbiology.
CALIFORNIA STATE UNIVERSITY, HAYWARD Academic Affairs MEMORANDUM DATE: October 3, 1995 T0: Department Chairs FROM: Frank Martino Provost & Vice President,
PREPARING FOR THE RENEWAL AND TENURE PROCESSES Michael Smith Department of Sociology.
Overview of Policies and Procedures University of Missouri-Kansas City.
TCNJ 2015 Promotion & Reappointment Document Faculty Information Forum November 12-13, 2015.
Lynn Hollen Lees Vice Provost for Faculty. Promotion Timelines Pre-Submission Submission.
Changes to the CALL Spring Quarter 2004 Department Chair Forum May 25, 2004.
The Promotion and Tenure Process at Alabama State University.
Tenure and Promotion at University of Toledo
Reappointment, Tenure and Promotion (RTP) Processes and Procedures
Training for Faculty Search Committees
Tenure at McGill: Regulations and Procedures
PAc-17 Sabbatical Leave of Absence
Remarks on the Tenure and Promotion Process
Departmental Tenure Committee (DTC) Information Session
Your Career at Queen’s: Merit Review and Renewal, Tenure, & Promotion New Faculty Orientation August 24, 2017 Teri Shearer Deputy Provost (Academic.
2017 Workshop Tenure and Promotion Policy and Procedures Overview
We’re going to follow the chronological order of the process.
Departmental Tenure Committee (DTC) Information Session
Achieving Tenure and Promotion
Departmental Tenure Committee (DTC) Information Session
Elizabeth Lord Vice Provost for Academic Personnel
2016 Tenure and Promotion Workshop Policy and Procedures Overview
Heather Brod, Executive Director of Faculty Affairs and FAME
Promotion Tenure and Reappointment
Lecture Track Faculty Reappointment & Promotion ECAS
Your Career at Queen’s: Merit Review and Renewal, Tenure, & Promotion New Faculty Orientation August 23, 2018 Teri Shearer Deputy Provost (Academic.
Promotion and Tenure Workshop Fall Vice Provost for Faculty Affairs
Promotion Tenure and Reappointment
Implementation of Lecturer SOE series policy changes
University Tenure Committee (UTC) Information Session
Promotion Tenure and Reappointment
ACADEMIC PERSONNEL REVIEW PROCESS
Elizabeth Lord Vice Provost for Academic Personnel
Elizabeth Lord Vice Provost for Academic Personnel
Promotion Tenure and Reappointment
Angela Campbell Associate Provost (Equity and Academic Policies)
Deb Franko Senior Vice Provost for Academic Affairs January 24, 2019
Presentation transcript:

Academic Personnel Review Process October 5, 2010

Review Cycle Calendar November 1 Postponement of Tenure Review December 1 Merits No Actions Reappointments Midcareer Appraisals Fifth Year Reviews February 1 Promotions Nonreappointments Advancements to Professor VI Above Scale actions Accelerations of two or more years All other actions, including non-Senate actions Campus Deadlines for the Academic Review Cycle

Professor Steven White CAP CHAIR

What is CAP looking for? “Facts” –“The average teaching effectiveness evaluation for this course was 3.3/4” –“The candidate received the 2009 John Smith award.” Context –“This course is our most difficult to teach weed-out course. The candidate revamped the course completely, and this is the highest score for the course in the last 10 years.” –“This award is the top award in the candidate’s field, and the candidate was the first winner from the entire UC system. It has been awarded to a single individual annually since 1975.” Analysis –“I consider the candidate to be one of the department’s most valued teachers.” –“This award is the main justification for this acceleration, combined with excellent research and teaching and very good service.”

CAP seeks to balance two goals— efficiency of process and integrity of review The better files are prepared, the fewer the requests from CAP for additional information. Limit the number of candidate letters requested; the department does not need to contact everyone on the candidate’s list. When a file is returned with the tentative decision asking if there is “further information,” please note that “further information" is not restatement, re-emphasis, re-contextualization, or elaboration of information already in the file. Further information should be substantively different from what was in the original file. Feel free to respond with a simple statement that “no new information is available.” Accelerations should not be justified solely on research productivity. Explain how teaching and service during the review period are worthy of an acceleration.

Avoiding the Dreaded BTS (Excerpts from CAP FAQs #20) The department should provide a full and independent analysis. Don’t quote from external letters at length (CAP reads them). Explain the candidate's contribution in collaborative work or assess it independently. Evaluate the quality of the publishing media or performance venues. If creative work is in a language other than English, include information about the content and importance of the work from someone other than the candidate. Department-nominated external letters from reviewers independent from the candidate have the most impact. Having several of these is essential for tenure and promotion cases. Independent UC letters are key for step VI and Above Scale. Avoid having internal letters (such as the chair’s letter or the department letter) written by collaborators of the candidate.

Merit Review Period Merit for Assistant Professor –Review period begins October 1 of year prior to last merit received –Ends September 30 of the year prior to effective date Last merit was effective July 1, 2009 Next merit is effective July 1, 2011 Review Period: October 1, 2008 – September 30, 2010 October 1, 2008 July 1, 2011 Review Period: October 1, 2008 – September 30, 2010 Last Merit: Effective – July 1, 2009 Next Merit: Effective – July 1, 2011

Mid-Career Appraisal Review Period Mid-Career Appraisal for an Assistant Professor –From initial appointment to UCI to September 30 th of the fourth year Hired on July 1, 2008 End of Fourth Year – June 30, 2012 Review Period: July 1, 2008 – September 30, 2011 July 1, 2008 July 1, 2012 Review Period: July 1, 2008 – September 30, 2011 Hire Date: July 1, 2008 End of Fourth Year: June 30, 2012

Promotion Review Period July 1, 2008 July 1, 2014 Review Period: July 1, 2008 – September 30, 2013 Initial Appointment: Effective – July 1, 2008 Promotion: Effective – July 1, 2014 Promotion of an Assistant Professor –Review period begins from initial appointment as Assistant Professor –Curriculum Vitae & Addenda dates are through September 30 of the review year Initial appointment effective July 1, 2008 Promotion to be effective July 1, 2014 Review Period includes July 1, 2008 – September 30, 2013

Academic Personnel Review Process Candidate submits information for review Department makes a recommendation Department Chair makes an independent recommendation (optional) Dean Decides normal merits that have been delegated to Deans (CAP review waived) Dean makes a recommendation on promotions and non-delegated merits Academic Personnel reviews dossier for completeness Council on Academic Personnel (elected by Academic Senate) makes a recommendation Ad hoc review committee (optional). Nominated by the Council on Academic Personnel; approved and appointed by the Executive Vice Chancellor and Provost. May be called for promotions, non-reappointments, advancement to above scale, major acceleration, and tenured appointments If CAP’s tentative recommendation differs from that of the Department or Dean, the appropriate person/unit is notified in case there if further information. Copy of notice provided to candidate Executive Vice Chancellor and Provost or Vice Provost Decides appointments, merits, and advancements If EVC and Provost or Chancellor’s tentative decision is different from CAP’s recommendation, CAP will be notified in case there is further information before a final decision is made. Recommends to Chancellor on promotions and non-reappointments Chancellor

Question #1 For advancement to Above Scale, since it is considered a career advancement, can the candidate submit materials past the review period that ends 9/30/2010 all the way through the time period to when the file is due?

Question #2 Why are letters needed for accelerated merits?

Question #3 Are accelerated merits discouraged again this year?

Question #4 When a chair is a collaborator of a candidate, why must a surrogate chair serve in the chair’s role?

Question #5 We have had problems in the past with assistant professors becoming very discouraged with a cautionary vote on their mid- career appraisal. Are there any guidelines for what “cautionary” really means? Is it supposed to indicate that the candidate is really not on track for tenure or perhaps just an area or two needs to be improved?

Question #6 I have tried to encourage candidates to write a brief description of their research results to be included in the case file. My idea is that this would allow department letters to be shorter since they could just stick to evaluative statements and omit lengthy technical descriptions of the work. Faculty have pushed back, saying that the longer department letters do a better job of advocating for the candidate. Does CAP have a position on this?

Question #7 If the candidate spent two years as an Assistant Professor at another university and then moves to UCI, do the first two years count just as they would if they were spent here? In other words, promotion the Associate Professor should occur after 4 years at UCI?

Question #8 Similar situation, but the first two years elsewhere were the independent phase of one of these new “transition to independence” type awards, e.g., NIH K- xx. In such cases, the candidate is doing independent research that will continue when they become an Assistant Professor.

Question #9 What is the review period that should be used for merits with MCAs?

Question #10 Are external letters still needed for Prof. V-VI cases? Is this a campus or UC expectation? Please clarify if there has been any change in expectations for this merit step.

Question #11 What happens when a faculty member receives two No Actions in a row? What if one or both of the No Actions started as a merit recommendation from the department but the merit was denied? Is that treated the same as a file that started out as a No Action?

Question #12 Please clarify current policy. Can exercising the Stop-the-Clock option be used to defer MCA and Tenure review or just the latter?

Question #13 What is the practice or policy on the composition (number on the committee and membership) of ad hoc committees?

Question #14 Can other UCI department/UC School emeriti and active senate faculty participate in the review process?

Question #15 Can a Five Year Review be deferred for one year if the faculty member expects to go up for Advancement to Professor VI or Above Scale in the following year, but is not quite ready?

Question #16 Is it important that the faculty use MyData for their CV’s?

Question #17 Why can’t decisions be timelier? The decision on a fairly routine full professor promotion case in my department was not communicated until the last feasible day.

Question #18 Should schools continue to use the Short Form AP-25 with the on-line Review system?

Question #19 Can my department use the AP-25 form for Above Scale merits?

Question #20 Non-Senate delegations, future actions.

Tips Use your Chair’s Guide (UCI-AP-15) and Chair’s Resource Guide Check that the letter of solicitation requests the appropriate information Utilize UC reviewers for all Professor, Step VI, and Advancement to Above Scale actions Provide all referees with the same information – updated curriculum vitae, publications, etc. Solicit letters early – beginning of summer Watch for publication and other documentation cut-off dates (September 30 th ) on all cases EXCEPT promotions to Associate Professor rank. In these cases, reviewers will consider all evidence up to the final decision Identify faculty who wish to postpone promotion review and have file ready to forward in September, but no later than November 1 Indicate the proposed action on the Action Summary Form based on the department’s recommendation (action supported by a majority of faculty)

Academic Personnel Online Resources Academic Review Cycle – This section addresses types of actions and offers guidelines for compiling the dossier. Details such as time at step, accelerations, and additional advice are located here. Academic Review Process – Guidelines for the Review Process to assist Chairs and faculty are located here.

Academic Personnel Online Resources

Academic Personnel Online Systems

Websites Academic Personnel – UCI Advance Program – Family Friendly Programs – Office of Equal Opportunity and Diversity (OEOD) – RECRUIT – MyDATA – AP Review – UCI Academic employment website – Higher Education Resource Center (HERC) – Inside Higher Ed – President’s Postdoctoral Fellowship Program – Mortgage Origination Program Loans (MOP) – Irvine Campus Housing Authority (ICHA) –