Developed By Roberta Rios, RAC Extension Home Economist. Revised 2005.

What Are Record Books Used For? Look at member accomplishments in: 1.Project Work 2. Leadership 3. Citizenship 4. Award project pins & Special Awards at Annual Awards Program

Why Keep Records? To record what you did…. Your project goals. Action you took on your goals. Did I meet my goals? (evaluate) Did I help other people? (Citizenship) Leadership assumed. Awards, trips, scholarships.

Getting Started… Complete Project Record Sheets Collect and organize 4-H pictures Get a Record Book cover Get subject dividers Pick a photo of yourself Outline your 4-H story To ensure fairness in judging, everyone must compile the book in the same format.

The Introduction Page Blank sheet of paper with –Your individual picture –Name –Age -Address -Club Name John Boy 12 years old P.O. Box 123 Happy Town, NM Lucky Clovers 4-H Club

Section 1 County Standard Report Form Available from County Extension Office, or your Club Leader (also as a Word document). Answer all questions that apply. Let’s take a closer look….

Report Form continued Asks for information about the member. Fill in all of the blanks. Must be signed by: –Member –Parent –Leader Must be dated.

4-H Elected/Appointed Leadership Definition: “Leadership” means taking the lead, but depends on including others to help. Words that describe Leadership include: ConductedOrganizedTaught PlannedElected as.. Served on… Appointed as..

4-H Elected/Appointed Leadership Office or Committee ResponsibilityLevel SecretaryTake minutes of meetings L Council Rec. Leader Lead group games C Fundraising Committee Plan bake sale L 4-H Volunteer Leadership ResponsibilityLevel Organize Club Christmas Party L Day Camp Jr. Leader C County Fair Indoor Exhibits Helper C

4-H Citizenship/Community Service “Citizenship” is having a concern about something that affects your community, and doing something about it. “Community Service” is doing something, as an individual or as a group, to help your community (i.e., school, church, neighborhood, town, etc.). Definitions:

4-H Citizenship/Community Service ResponsibilityLevel Organized Roadside Clean Up L Distributed Voter Registration Information C Baked Cookies for Nursing Home Residents L Non 4-H Citizenship/Community Service Responsibility Level Donated canned goods for School Food Drive L Member of the church choir L

4-H Activities List chronologically beginning with the first of the 4-H year ( Oct. 1 – Sept. 30) Designate level of participation: –“L” for local (club) –“C” for County –“D” for District – “S” for State For example…..

4-H Exhibits, Shows, Fairs, Tours, Camps and Others ActivityLevel Fair Photography Exhibit C, S Pig School and County Fair Show S, C NM Farm Museum S County Camp C Awards (4-H and Other) Type of AwardFor What ReceivedLevel 1 st, BS, GCPhotography Exhibit C 1 st Photography Exhibit S Reserve GCPig Show C

4-H Demonstrations and Talks TopicLevel “Threading a Sewing Machine” L,C,D “Why You Should Support 4-H” L “How to Give a Presentation” C All 4-H Contests Consumer Decision Making C, S Horse JudgingL,C, D Public Speaking – “Preserving Our Water” L,C,S

Section 2 4-H Story One side of paper only. No more than 3 pages long. Begin by introducing yourself. Double check spelling and grammar. Think of it as though you’re talking to someone about what you did in 4-H this year.

Story Writing Time!

Section 3 General 4-H Pictures Pictures of you involved in 4-H: –Doing project work –Citizenship activity –In a leadership role –Receiving an award On one side of the page. No more than 3 pages of pictures. Attach securely. Briefly explain each picture with a caption. Me and my 4-H dog project

Section 4 (Name of Project) Records Use a divider for each Project Complete and insert record sheet for that project. Do not write a separate story, unless called for in project. Insert project photo’s directly after record sheet (label photo’s with brief caption).

Section 5 Correspondence, Special Activities, News Clippings It’s not necessary to have all of these, but you should have at least one. Letters from Agents, Leaders, other adults. Event programs. Newsletter/news paper clippings showing your name, highlighted in red. Certificates from 4-H, school, church, etc. DO NOT INCLUDE RIBBONS, MEDALS, ETC.

A 4-H Record Book Should Be: Neat Complete as possible Accurate Report only current year activities Report only most important activities Completed by Member Compiled in the required format.

How Is Your Record Book Judged? Cover and Dividers5 points Individual Picture5 Report Form20 4-H Story20 General 4-H Pictures5 Project Records20 Project Pictures5 Correspondence, Special Activities, etc.5 Leadership, Citizenship, Community Service 15

Thanks For Coming! Remember…. Record Books Due on October 1st