1 Environmental Management Systems A framework for success

2 What I will cover Evolution of Environmental Management in the Federal Government Evolution of Environmental Management in the Federal Government EMS under E.O EMS under E.O EMS and Sustainability EMS and Sustainability EMS Metrics now and the future EMS Metrics now and the future The future? The future?

3 Sustainable Practices Timeline EO P2 Act EO and EO Energy Policy Act EO EO CEMP EO EO – EISA 2005 EPACT 2004 – Home Grown Efforts

4 What we learned The goals of Executive Orders (and some laws) and “initiatives” that promote environmental stewardship have not always been supported in a climate of budget limitations and competing mission priorities The goals of Executive Orders (and some laws) and “initiatives” that promote environmental stewardship have not always been supported in a climate of budget limitations and competing mission priorities While strategies were developed, implementation and follow through – particularly at the field level - were likewise victims of competing priorities and commitment While strategies were developed, implementation and follow through – particularly at the field level - were likewise victims of competing priorities and commitment The “management elements” of accountability and adequate resource allocation were commonly lacking The “management elements” of accountability and adequate resource allocation were commonly lacking Most of the sustainability efforts were “stove piped” and therefore competed with each other for management attention, recognition, and resources Most of the sustainability efforts were “stove piped” and therefore competed with each other for management attention, recognition, and resources

5 What we learned Facilities and operations were confused about priorities – flavor of the month syndrome Facilities and operations were confused about priorities – flavor of the month syndrome Data collection was not as well defined and robust as needed and its utility was unclear – data relevance and quality – and related decisions - suffered Data collection was not as well defined and robust as needed and its utility was unclear – data relevance and quality – and related decisions - suffered Sustainability efforts did not reflect, and were not tied to the mission of the organization and its people Sustainability efforts did not reflect, and were not tied to the mission of the organization and its people We were at a tipping point where we must better manage these issues and goals or they will collectively fail We were at a tipping point where we must better manage these issues and goals or they will collectively fail

6 So what’s the fix? A proven tool that is specifically designed to help any organization manage its activities and allow successful pursuit of that organization’s environmental policies and goals (including environmental aspects of energy and transportation activities).

7 A Formal Environmental Management System As defined in ISO an EMS is; “part of an organization’s management system used to develop and implement its environmental policy and manage its environmental aspects”

8 Plan-Do-Check-Act Policy Continual Improvement Planning Implementation & Control Checking & Corrective Action Management Review

9 How is this concept addressed in E.O ?

10EMS E.O Section 1. Policy. It is the policy of the United States that Federal agencies conduct their environmental, transportation, and energy- related activities under the law in support of their respective missions in an environmentally, economically and fiscally sound, integrated, continuously improving, efficient, and sustainable manner.

11 E.O Sec. 3. Duties of Heads of Agencies. In implementing the policy set forth in section 1 of this order, the head of each agency shall: (b) implement within the agency environmental management systems (EMS) at all appropriate organizational levels (including facilities) to ensure (i) use of EMS as the primary management approach for addressing environmental aspects of internal agency operations and activities, including environmental aspects of energy and transportation functions, (i) use of EMS as the primary management approach for addressing environmental aspects of internal agency operations and activities, including environmental aspects of energy and transportation functions, (ii) establishment of agency objectives and targets to ensure implementation of this order, and (ii) establishment of agency objectives and targets to ensure implementation of this order, and (iii) collection, analysis, and reporting of information to measure performance in the implementation of this order; (iii) collection, analysis, and reporting of information to measure performance in the implementation of this order;

12 E.O Instruction II. Environmental Management Systems A. Use of Environmental Management Systems A. Use of Environmental Management Systems Each agency shall, at all appropriate organizational levels, including agency, sub-agency, bureau, service, command, and/or facility, develop, implement, and maintain an EMS to be used to identify and address agency environmental, transportation, and energy issues. The EMS shall reflect the EMS elements and framework found in the ISO 14001:2004(E) International Standard or equivalent. The EMS objectives shall include the goals identified in Section 2 of the E.O. Each agency shall, at all appropriate organizational levels, including agency, sub-agency, bureau, service, command, and/or facility, develop, implement, and maintain an EMS to be used to identify and address agency environmental, transportation, and energy issues. The EMS shall reflect the EMS elements and framework found in the ISO 14001:2004(E) International Standard or equivalent. The EMS objectives shall include the goals identified in Section 2 of the E.O.

13 EMS and Sustainability EMS allows methodical pursuit of sustainability goals EMS allows methodical pursuit of sustainability goals Experience at Federal facilities shows EMS can and does improve the environmental footprint of a facility Experience at Federal facilities shows EMS can and does improve the environmental footprint of a facility

14 Scored EMS Metrics FY06-FY08 METRICS METRICS Aspects Aspects Goals, Objectives and Targets Goals, Objectives and Targets Operational Controls Operational Controls Environmental Training Environmental Training Contracts Contracts EMS Audit and Evaluation Procedures EMS Audit and Evaluation Procedures Management Review Management Review Response A= basically just getting started Response A= basically just getting started Response D = EMS is fully functional with continual improvement evident Response D = EMS is fully functional with continual improvement evident Also includes “un-scored” questions about performance Also includes “un-scored” questions about performance

15 What will the next set of EMS Scored Metrics look like? Keep selected metrics – alter responses to reflect expected EMS progress Keep selected metrics – alter responses to reflect expected EMS progress Add a metric to address inclusion of sustainable practices and goals from EO Add a metric to address inclusion of sustainable practices and goals from EO Add a metric to address inclusion of regulatory compliance from EO Add a metric to address inclusion of regulatory compliance from EO Address the status of EMS conformance declaration Address the status of EMS conformance declaration Goal is to measure performance as well as progress Goal is to measure performance as well as progress More agencies will use FedCenter More agencies will use FedCenter Draft 09 metrics are complete and available for Agency comment Draft 09 metrics are complete and available for Agency comment Scoring proposals are being developed Scoring proposals are being developed Process stays the same Process stays the same

16 The Future Greater experience with EMS – better implementation and more sharing of practices and lessons learned Greater experience with EMS – better implementation and more sharing of practices and lessons learned New leadership – both short and long term - will mean new opportunities and new goals - EMS will not go away New leadership – both short and long term - will mean new opportunities and new goals - EMS will not go away

17 Sustainability EMS/ Functional Integration P2/Pursuit of Excellence Acceptance & Compliance Tolerance Denial Evolution of Environmental Management Adapted from ALCOA Presentation, “Our Story,” Pentagon, March 2001

18 Tools FedCenter FedCenter Hierarchical, Organization-focused Environment Safety and Health Management System (ESHMS) Implementation Guidance Hierarchical, Organization-focused Environment Safety and Health Management System (ESHMS) Implementation Guidance EMS program area EMS program area FedReports – EMS reporting tools FedReports – EMS reporting tools EMS crosswalks –UST, stormwater, NPDES wastewater, labs, energy EMS crosswalks –UST, stormwater, NPDES wastewater, labs, energy In the future In the future EMS basic training on FedCenter EMS basic training on FedCenter Possible registry for feds with audit capabilities Possible registry for feds with audit capabilities Blogs and other interactive EMS discussions Blogs and other interactive EMS discussions

19 THANKS!! Contact Information Will Garvey