Budget Manager II Financial Affairs

Agenda Purchasing Methods eProcurement Additional Purchasing Resources Accounts Payable

Purchasing Methods

Vendor Selection / Preferred Vendors Direct Buy Methods –ProCard –Reimbursements –Voucher check Purchase Orders

Special Situations Additional consideration should be given to: –Gift purchases (e.g. gift cards, other taxable income) –International payments –Crossing fiscal years –Grant purchases –Large purchases –Conflicts of Interest –Vehicle purchases/leases

Purchase Orders Required if over $2,500 –Or if technology over $500 If over $25,000 –Contract review process –Bidding policy

Purchase Orders Approval Processes: –Over $25,000  Requires Procurement Director approval –Over $75,000  Requires Treasurer’s Approval –Grants  Requires OSPR and/or Restricted Accounting approval –Fixed Assets  Requires Financial Accounting approval –Technology Over $10,000  Requires IS and EVP/Provost approval –Vehicles  Requires Risk Management Approval

eProcurement Start in Campus Connection

Additional Purchasing Resources

Additional Resources Procurement Services & Accounts Payable Website –More information on purchasing/payment processes –Preferred vendors –News –Forms –Personal discount programs

Additional Resources Financial Affairs University Policies and Procedures Office of Institutional Compliance Office of the General Counsel Office of Sponsored Programs and Research (OSPR) Advancement

Accounts Payable