1 Matakuliah: G0374/Business Writing Tahun: September 2006 Report Writing Format Frequency Parts of Reports Layout Language Pertemuan 10

2 Informal report intended for in-house use Formal report intended for national public distribution. Format

3 Consists entirely of text. Consists of statistics. Consists of a combination of prose, tables, charts and graphs

4 The Frequency Submitted one time only Submitted routine (weekly, monthly, quarterly, etc)

5 Parts of Formal Reports 1.Title page 2.Table of Contents 3.Introduction 4. Summary 5.Body 6.Conclusion 7.Recommendations 8.Appendix 9.Bibliography (if necessary)

6 Lay out To ensure that all reports project the same ‘brand image’. To assist the author, the person preparing the report if other than the author/the reader, all of whom will be able to work more easily and more efficiently.

7 Layout Margins Paragraph Headings Numbering of diagrams, tables and appendices Spacing

8 The Style of Language Clear Succinct No extra phrases

9 Choice of words Familiar word to the far-fetched The concrete word to the abstract Prefer the short word to the long Prefer the Saxon word to the Romance Prefer the direct word to the circumlocution Prefer transitive verbs in the active voice Be sparing in the used of adjective

10 Preparing the Manuscript 1.Use standard manuscript form 2.Number every page 3.Leave enough white space 4.Use lots of headings and subheadings 5.Pay attention to paragraphing 6.Be sure to footnote information 7.Proofread your report 8.Bind the finished manuscript securely

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13 Figure 1.1 Stages in Report preparation. Although pratical work May occupy more than three-quarters of the time, this work must be planned to fit into The overall framework of the project and geared to the production of relevant information