SOS Representative (SR) Training UC Irvine’s Injury and Illness Prevention Program

Overview Purpose of SOS Roles and Responsibilities Training and UC Learning Center Hazard Assessment & Corrections Tool Tools and Resources SOS Rewards

What is SOS & why do we need it? UCI program that meets Cal/OSHA’s Injury & Illness Prevention Standard Integrates Safety into our Workplace Injury Minimization Workers’ Compensation Cost Reduction Creation of a Safety Culture

Why am I here? Implement UCI’s IIPP into your work unit Point of contact between EH&S and your work unit Learn how to integrate safety into your daily activities

Chancellor’s Safety Message Work together to create safe environment Participate in safety training Discuss workplace risks Conduct workplace hazard assessments Empower employees to report near misses Safety is a shared responsibility Integrate Health, Safety and Environment into all activities Prevent workplace injuries and illnesses

SOS Representative Responsibilities 1. Communicate SOS program elements to work unit members 2. Ensure work unit members have taken the self-assessment in UC Learning Center and EH&S required training 3. Complete the Hazard Assessment and Corrections Tool 4. Complete work unit specific training 5. Communicate completion of steps and safety related activities to EH&S

How can my work unit meet the requirements? Ensure appropriate training and awareness of hazards Ongoing participation in safety activities Encourage individual accountability for safety

UC Learning Center Ensure that work unit members log into UC Learning Center and complete the Self- Assessment Questions evaluate job categories/activities Responses determine required & recommended training Supervisors/PI’s have access to transcripts Update whenever new hazards arise

Required Training Ensure that new employees complete required training in UC Learning Center: Core/Lab Core Safety within one month of hire All other EH&S training within 3 months, if reasonable Participate in work unit specific training Remain current on all training

Hazard Assessment & Corrections Tool Identify Hazards Consider daily tasks and activities that your work unit must perform Consider tools, materials, and equipment Correct Hazards Develop Standard Operating Procedures Include in work unit specific training and refer staff to EH&S training Documents work unit specific training

How do I use this tool? 1. Identify Hazards (column 1) 2. Identify Follow-up Actions and Corrections or Controls (column 2) Safety Representative: Assess each item below by walking through work unit and/or surveying employees. Check all that apply. Add additional information, if applicable. Identify follow-up actions, if necessary: Fix problem Refer staff to EH&S training Create workgroup to solve issue Develop work unit specific Standard Operating Procedures (SOP) Include in work unit specific training

How do I use this tool? 3. Document and Date Completed Corrections (column 3) Enter date follow-up action is complete.

Hazard Assessment & Corrections Work Unit Safety Emergency Preparedness SOS Representative: Assess each item below by walking through work unit and/or surveying employees. Check all that apply. Add additional information, if applicable. Identify follow-up actions, if necessary: Fix problem Refer staff to EH&S safety training Create workgroup to solve issue Develop work unit specific Standard Operating Procedures (SOP) Include in work unit specific training EH&S safety trainingunit specific Standard Operating Procedures Enter date follow-up action is complete. [ ] We have reviewed the emergency evacuation assembly locations for our site on the Emergency Procedures poster located on our floor.emergency evacuation assembly locations [ ] We have a work unit emergency call list available. [ ] We have a plan to contact staff after hours in the event of an emergency. [ ] We have an UCI Emergency Procedures Blue Flipchart posted in a prominent location in the work unit and are familiar with its contents.UCI Emergency Procedures Blue Flipchart [ ] We have reviewed the What to do in a Medical Emergency flyer.What to do in a Medical Emergency [ ] Staff know what number to call in an emergency.  Campus  UCI Medical Center - (714) [ ] We know the purpose of the Emergency Notification Information (ENI) postings and keep them current.Emergency Notification Information (ENI) [ ] We check for monthly performance and flush tests on emergency equipment.

Frequency: Hazard Assessment & Corrections Tool Complete tool every three years Complete earlier if: Significant change to environment Significant change to operation New employees New hazards Maintain SOS Records Indefinitely

Types and Examples of Corrections Engineering Controls Safe Work Practices Administrative Personal Protective Equipment (PPE)

Standard Operating Procedures (SOP’s) Includes safe procedures and steps for hazardous work processes Examples: Emergency exit procedures Using a highly hazardous chemical Performing an operation around high voltage equipment

Tools and Resources SOS Representative Tools UC Learning Center Hazard Assessments & Corrections Tools Workplace Survey Tools Safety Training Resources Frequently Asked Questions (FAQ) Support Network SR Listserve SOS Blog

Work Unit Specific Training Beyond the standard EH&S course offerings Address hazards and processes found only in your work unit Use Hazard Assessment and Corrections Tool Review SOP’s Discuss specific work unit hazards at meetings Safety Training Resources

EH&S “Coach” Guard EH&S Liaisons/Academic Coordinators Ask questions, we’re here to help!

Lookout for Changes Ensure that when new hazards arise and when employees change job duties they: Retake self-assessment Enroll in additional required EH&S classes Update Hazard Assessment and Corrections Tool Receive work unit specific training Ensure that employees who change supervisors: Update supervisor’s name (My Desktop>Update Profile)

Rewards Level 1: SOS Representative has completed safety self-assessment and has taken SOS Representative training $5 EH&S Safety Dollars Level 2: SOS Representative has completed all hazard assessments and corrective action items under the work unit’s control $25 EH&S Safety Dollars Level 3: Work unit members have taken EH&S required & work unit specific training and are current on all re-training requirements All work unit members receive $5 Starbucks gift cards and choice of SOS items

Individual Participation Activities Eligible safety participation activities For each 2 activities completed, each member of the work unit will receive 1 entry in an annual raffle to win an iPod or similar device Raffle will be held each January and SOS Incentive Level 3 must be completed

For Smooth Sailing, Remember: YOU have a critical role in SAFETY at UC Irvine Involve your entire work unit Seek results beyond compliance Create a culture of safety awareness Utilize EH&S as a technical resource Safety = SHARED RESPONSIBILITY!

In Summary 1. Ensure all employees in work unit have taken self-assessment and completed EH&S required training in UC Learning Center. 2. Complete Hazard Assessment and Corrections Tool 3. Complete work unit specific training. 4. Participate in at least 2 safety activities per calendar year. 5. Communicate progress to EH&S.