DANRIS-X: Why, When, How?! New Advisors’ Training September 19, 2008 Afternoon Session UCD-DANR Building

Desired Outcomes Understanding of the DANRIS-X components and their linkages Understanding of the uses of DANRIS-X data Understanding of the DANRIS-X reporting calendar Understanding of the Academic Annual Evaluation DANRIS-X retrieval Understanding how to define and report outcomes Awareness of available DANRIS-X Help resources

Plan for the Day 1:00 pmWelcome & Introductions Katherine 1:15 pmOverview presentation Katherine 2:00 pm Review the application Chris 2:45 pm Break 2:55 am Hands-on practice data entry All 3:55 am Wrap-u(p/Meeting evaluation Katherine 4:00 pm Adjourn

Why do we have DANRIS-X? Eliminate duplicative effort; link current systems Document programmatic outcomes/impacts more fully Provide accountability to funders (local, state, and federal) and to external stakeholders Document that all CE programs comply with USDA non- discrimination policy

Federal Annual Plan & Report Advisor PR, Annual Evaluation State, County Reports Other Reports Linking Our Systems CRIS Reporting System AES Faculty DANRIS-X Annual Plan Specialists DANRIS-X Annual Report Specialists DANRIS-X Annual Plan Advisors DANRIS-X Annual Report Advisors DANRIS-X CASA Advisors

How Administration Uses DANRIS-X Data Federal Annual Plan and Report ANR Program Planning/Resource Allocation Legislative/External/Internal Requests

Program Planning Example HUMAN RESOURCE PROGRAM EFFORT

How Advisors can use DANRIS-X data Program Development Record program inputs, outputs and outcomes Accountability Document providing goods/services/results and compliance with non-discrimination policy Merit and Promotion process (Optional) Use the Annual Evaluation Retrieval Record information for Program Review Dossier In the future Network using the database search

Academic Annual Evaluation Retrievals Data retrieved from DANRIS-X Plan & Report 2 Retrievals: Sections A & B and Section C Available as Word document to download Upload to on-line Program Review web site

DANRIS-X Calendar Based on federal fiscal year: FY 2009 = Oct 1, 2008 – Sept 30, 2009 Oct 17, 2008FY 2008 Report and CASA CLOSES Oct 21, 2008FY 2009 Report and CASA OPENS Oct 21, 2008 Annual Evaluation Retrieval AVAILABLE Nov 17, 2008Academic Annual Evaluation DUE Jan 12, 2008FY 2010 Plan OPEN Mar 9, 2009FY 2010 Plan CLOSES

Advisors’ 3 Modules CASA Annual Plan Annual Report

CASA (Contacts And Self Assessment) Clientele groups definitions Actual contacts Outreach methods Outreach accomplishments

Advisor Annual Plan County FTE allocation ANR Issue/Knowledge Area FTE Projects/Programs Situation Statements Clientele Commodities Methods Anticipated Outcomes Multi-state Activities

Advisor Annual Report Projects/Programs: Activities Actual Outcomes Publications Grant Support Multi state Activities Individual Information: University/Public Service Professional Competence Annual Evaluation Narratives

Emphases on Results Quantification of activities – Outputs Quantification of accomplishments – Outcomes Documentation of longer-term effects - Impacts

Outputs: What did you deliver? Direct Extension Methods Classes, Workshops, Field Days… Indirect Extension Methods Newsletter, Websites, Radio Programs… Research and Creative Activity Methods Basic/Applied Research, Videos, Curricula… Publications

Outcomes: How was the group/area affected? Learning Outcomes ~ short-term changes Knowledge Attitude Skill Action Outcomes ~ medium-term changes Behavior/Practice Condition Outcomes (Impacts) ~ long-term changes Social/Health Economic Environmental

Steps for Defining an Outcome What? Who? Quantification?

Knowledge Outcome : 1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children

Behavior Outcome:  175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.

Economic Outcome/Impact: Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.

Program Action: Logic Model Plan Situation Statement: Identify Problem or Need Report Grants: Invest Staff, Volunteers, Money, Materials Report Activities & Publications: Deliver Products or Services Report Outcomes: Change in Program Participants Report Outcomes: Change to P opulation or Area Inputs Activities/ Outputs Outcomes Impacts Situation Knowledge & Behavior

Next Steps Redesign of screens More retrievals

Resources People Christopher Hanson: (510) or Katherine Webb-Martinez: (510) or Website: ANR Core Issues document Knowledge Area Classification document