1 of 2 Click the Start ( ) button>Control Panel>Hardware and Sound>Printers. Right-click the printer and click Open. 1 2 To conserve time and resources, check the status of the printer prior to submitting your print job. If you see that your default printer has several documents pending or has an error, choose a different printer prior to submitting your print job. Print Securely You don’t need a private printer to print securely. With secure printing on a public printer, the only person who can see or retrieve a print job is the person who generates it, because it’s protected by a personal identification number (PIN). For instructions about how to print securely, contact your local helpdesk. Collate and Staple Save time by having the printer collate and staple your documents. Click the Start ( ) button>Control Panel>Printers. Right-click the printer and click Printing Preferences On the Paper/Output tab, in the Output/Stapling list, click Uncollated, Collated, 1 Staple, or 2 Staple. Click OK. Note Only printers with finishing capabilities can collate and staple. If you don’t see these options, your printer doesn’t have these features. Corporate employees typically print an enormous amount of paper. By using best practices you can avoid printing hundreds of unnecessary pages per month, reduce printing costs, and save trees. Topics in this guide: Check Printer Status Print Securely Collate and Staple Print to a Public Printer Print Smart Check Printer Status This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved.

2 of 2 Print Smart By carefully considering alternatives to printing, you can increase your productivity and save money at the same time. Use one of the several methods described in this section to reduce the amount you print. Print to a Public Printer A public printer is one that is one that is set up and maintained by your company’s Information Technology (IT) Department. The printers you see around the building are typically public printers. Printers found in an active directory search are also public printers. Preview your messages instead of printing them. Use the Reading Pane in Microsoft ® Outlook—the image looks similar to a printed version of the message. Use color printing sparingly. Color printing costs 20 times more than black and white. Select the correct features before printing Avoid waste—determine which features you’ll need (such as duplex, collating, stapling, black and white and paper size or orientation) and select all of them before sending your print job to the printer. Use or Microsoft ® Office SharePoint ® Server 2007 instead of printing. Send and share reports and presentations rather than printing copies. Printing has a minimal cost, sharing costs nothing at all. This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved. Print Microsoft ® Office PowerPoint documents using 4 slides per page. The slides are still readable and you only use one-fourth of the paper required to print slides full-screen. Conserve paper whenever possible. Use duplex (two-sided) printing and/or multiple pages or slides per page to reduce paper use when printing many handouts.