Design Committee 8/31/2010

What you are most looking forward to this fall? Welcome & Introductions

House Keeping Minute Approval Minutes can be Open Forum (10 minutes total)

Exec Team Report: Benchmarking Trip New Date & Final Destination Oct. 4 th & 5 th

Exec Team Report: Project Survey Status New Partner: UW Survey Center

Wendy von Below, LEED AP, NCIDQ, Dipl.-ing Newly Hired Owners Rep for the Memorial Union Reinvestment Office:

Workshop I-III Recap  Workshop I  Workshop II  Workshop III Workshop minutes to be posted online soon.

Interest Groups  Check In: Where is every group? o Any scheduled meetings? o Any concerns?  Refocusing & Next Assignment o Questions ahead of time o Very Important: Bringing a diverse group of students & staff together to evaluate room data sheets

Historical Structures Report (HSR)

NATIONAL PARK SERVICE US DEPARTMENT OF INTERIOR Preservation Brief 43 The Preparation and Use of Historic Structure Reports

 A historic structure report provides documentary, graphic, and physical information about a property's history and existing condition.

 A historic structure report also addresses management or owner goals for the use or re-use of the property.

 It provides a thoughtfully considered argument for selecting the most appropriate approach to treatment, prior to the commencement of work, and outlines a scope of recommended work.

The report serves as an important guide for all changes made to a historic property during a project- repair, rehabilitation, or restoration-and can also provide information for maintenance procedures. Finally, it records the findings of research and investigation, as well as the processes of physical work, for future researchers.

 Suggested steps for collecting information prior to configuring the data into the actual report are as follows: Preliminary walk through. Historical research. Existing condition survey. Measured drawings and record photography. Materials Investigation and Testing. Evaluation of significance. Selection of a treatment approach. Development of work recommendations.

 A team approach. For a complex project, a team may involve historians, architectural historians, archeologists, architects, structural engineers, mechanical engineers, electrical engineers, landscape architects, conservators, curators, materials scientists, building code consultants, photographers, and other specialists.

FORMAT Table of Contents Forward or Introduction  Purpose of the report  Preservation objectives` Brief History of the Property  Significance and historic events, local and regional, persons associated, ownership history, etc. (Much of this information should be available in existing local/national nomination forms.)

Construction History  Chronology (original, and subsequent alterations)  Historical documentation (letters, diaries, vouchers, newspaper articles, etc.)  Site work (including ordering of materials, construction, unusual craft work, etc.)  Reference to craftsmen/builders/architects associated with the property  Early views, photographs, etc., showing appearance at different periods  Physical investigation (e.g. analysis of paint layers relative to construction events) may be necessary to clarify which construction events are historic.

Architectural Evaluation  Assessment of all exterior and interior features and finishes.  Identification of those architectural features, materials and finishes that are character defining and therefore significant, and which must be preserved in the course of project work.  Prioritization of these features (premiere, important, contributing, non- contributing).  Room-by-room evaluation, including wainscoting, radiators, glazing, cabinetwork, fireplaces) and finishes.  Description and evaluation of building mechanical systems (heating, lighting, plumbing, electrical, etc.)

Existing Conditions  Analyze existing conditions, damage, structural problems, materials deterioration, etc.  Prioritize repair/stabilization work.  Assess the need for materials conservation. Maintenance Requirements  Outline the need for a plan and program for general and periodic maintenance, recognizing that deferred maintenance is not an option for historic resources.

Archeology  Depending on the nature of the property, its site and setting, and on potential funding sources, it may be desirable or necessary to include this section to address any archeological concerns associated with any proposed stabilization plans or project work. Proposed Work  Recommendations for any proposed work based on existing conditions and preservation objectives (this might include a list of work priorities, phasing, estimated costs)  Categories of work: Architectural, Structural, Mechanical, Electrical, Archeological, Conservation, and others.

Drawings and Photographs  Copies of original drawings and specifications, along with similar documentation of subsequent alterations are of great importance.  Drawings of the existing facility are also important. Historic and current photographs are of critical importance.  A good, clear set of current photographs in 35mm format is indispensable in understanding the building; use at least one 36 print roll each for the exterior and also for the interior, including overviews and details. As complete a package as possible of this type of documentation should be provided. Bibliography (as needed) References (as needed) Appendices (as needed)

Value of the Historic Structure Report The completed historic structure report is of value in many ways. It provides: A primary planning document for decision-making about preservation, rehabilitation, restoration, or reconstruction treatments Documentation to help establish significant dates or periods of construction A guide for budget and schedule planning for work on the historic structure A basis for design of recommended work A compilation of key information on the history, significance, and existing condition of the historic structure A summary of information known and conditions observed at the time of the survey A readily accessible reference document for owners, managers, staff, committees, and professionals working on or using the historic structure A tool for use in interpretation of the structure based on historical and physical evidence A bibliography of archival documentation relevant to the structure A resource for further research and investigation A record of completed work

Schedule & Dates Tuesday, Sept 7 8:30-10:30Core Team Track One: 10:30 – 12:30 Meeting Rooms and Lounges 12:30 – 1:30Lunch 1:30 – 3:00Administration Track Two 10:30 – 12:30 Craft shop/Mini Courses/Base Camp 12:30 – 1:30Lunch 1:30 – 3:00 Games Room/Indoor Recreation 3:00 – 5:00Tentative Goodman Community Center Benchmark Trip (Craftshop Comparison) 5:00 – 6:00Dinner 6:00 – 7:00Directorate (WUD) 7:00 – 9:00Student Input Wednesday, Sept 8 8:30 – 9:30 Art Galleries 9:30 – 11:30Design Committee 11:30- 12:30Lunch 12:30 – 2:30 Facilities/Operations 2:30 – 4:30Retail/Aux Ops/Tenants 4:30 – 5:30Core Team Recap Schedule with students & staff sent will be sent out tomorrow. Please let me know what you will be attending

Schedule & Dates cont. Coming Up Dates:  Workshop V: Sept th  Design Committee Experience within: Ballet Hispanico Oct. 2 nd To Schedule:  Fall Class & Work Schedules  Set Design Committee meetings?  Sailing Experience  Craftshop Experience

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