SHOW ME THE MONEY!! Let’s RAISE the bar this year with Fund-RAISING!

What Defines a Fundraiser at SCSU? Any time a club/organization collects money, it is considered a fundraiser. This means that fundraisers are: Selling of printed materials, political materials, student produced goods, and student produced services Selling of tickets and/or the charging of admission to public activities or events Soliciting of voluntary contributions Collection of dues and the selling of other goods and services If money needs to be collected for an event or trip

Traditional Ideas Bake Sales T-Shirt Sales Candy Grahams Flower Grahams Candy Sales Pasta Dinners

Recent Creative Ideas!!! Pie-a-Beta St. Jude’s Cannoli Sale Car Smash Fish Sale Expressions Donations Dance Workshop Chocolate Lollipop Sale Pampered Chef Catalog Sales Soul Dinner Plates Yankee Candle Sale Bowl-A-Thon Event

So now that you have IDEAS for fundraising, lets find out HOW to fundraise!

The “Rules” of Fundraising 1.Fundraising Request Forms must be submitted at least 15 days prior to the proposed activity 2.No expenditures are to be made from cash collected. 3.All money collected through the fundraising activity must be deposited in the organization’s account located in the Business Office within 24 hours after the collection of funds. 4.An explicit statement identifying the sponsoring club/organization and the intended recipient of funds must be displayed and visible to contributors. 5.A copy of the Financial Report and a copy of the completed deposit slip must be submitted to the Office of Student Life within 3 business days after the event.

Step 1: Finding a Date Meet with your club or organization and decide on a type of fundraiser and the date Check that date on the online fundraising calendar by 1.Going to 2.Click on Student Life 3.Click on Clubs and Organizations 4.Click on Fundraising 5.At the bottom of the page click on Fundraiser Event Calendar *NOTE* Fundraisers do not appear on the calendar until AFTER they are approved, so even though a date appears to be open, it could mean that a club has just submitted paperwork.

Step 2: Booking Your Fundraiser All fundraising request forms are now submitted electronically. You can submit your fundraising request form by: 1. Going to 2. Click on Student Life 3. Click on Clubs and Organizations 4. Click on Fundraising 5. At the top of the page click on “Fundraising Activity Form”

Step 3: The Other Paperwork… (to hold a fundraiser) If your fundraiser is in the Morrill/Jennings Breezeway: No other paperwork needed! If your fundraiser is in the Adanti Student Center and it does NOT require police coverage: A Student Center Facility Usage Form is needed If your fundraiser is in the Adanti Student Center and it DOES require police coverage: A Student Center Facility Usage Form AND an on campus facility usage form is needed If your fundraiser is anywhere else on campus: A on campus facility usage form is needed If your fundraiser is at the Moore Fieldhouse or at Jess Dow Field A on campus facility usage form is needed AND a letter must be attached from either Mr. Tony Aceto or Joe Hines stating you have permission to hold a fundraiser

If you are going off campus for a fundraiser, you must complete: All “typical” fundraising paperwork An Off Camus Facility Usage Form Assumption of Risk Forms for all students traveling off campus A Travel Authorization may be needed depending on the location If you are doing it at a business like Stop and Shop or at Pep Boys you must submit a letter from the business stating that you have permission to hold a fundraiser at their location

Step 4: After the Fundraiser Within twenty-four (24) business hours of the collection of funds, be sure to deposit the money collected into your club/organization’s account at the Business Office. Within three (3) business days after the event, be sure to submit the Financial Report as well as a copy of the completed deposit slip to the Office of Student Life.

Step 5: The Donation (optional) = Have your club/organization vote on an amount and an organization to donate your money Call the organization and ask for them to send you a W-9 so you can make a donation Fill out a Payment Request Form to the organization your club/organization would like to donate the money to Have the president and treasurer of your club/organization write a letter stating that your club/organization unanimously voted on (insert date) to donate (insert amount) to (insert location). Attach this letter to the Payment Request Form