Intertribal Friendship House Presented by Group 1 Patrick Briaud Yang Liu Milad Odabaei Maria Rodriguez Fernando Siu David Uniman Jennifer Wu John Guo

Background of Intertribal Friendship House Non-profit organization Non-profit organization Founded in 1955 Founded in 1955 Located in Oakland Located in Oakland Center for Bay Area’s Native Americans Center for Bay Area’s Native Americans Conducts various classes open to the public for free Conducts various classes open to the public for free Hosts various community events Hosts various community events

Current Situation of IFH Inefficient data management Inefficient data management No electronic database No electronic database Consequences = problems in: 1. Human resources 2. Cash flow 3. Activity planning Expansion plan Expansion plan

Issues with Human Resources Failure to database members Failure to database members Difficulty communicating with members Difficulty communicating with members Lack of formal scheduling system Lack of formal scheduling system

Issues with Cash Flow No formal accounting system No formal accounting system Highly variable cash inflows Highly variable cash inflows Organization near bankruptcy Organization near bankruptcy

Issues with Activity Planning Lack of official scheduling systems Lack of official scheduling systems Difficulty coordinating among facilities Difficulty coordinating among facilities

Project Objectives Provide a useful organization of IFH’s data Provide a useful organization of IFH’s data Improve the ability to coordinate activities Improve the ability to coordinate activities Improve the ability to manage resources Improve the ability to manage resources Increase efficiency in order to allow sustainability and growth Increase efficiency in order to allow sustainability and growth

Database requirements Person Entity: For every person, we store PID, name, phone numbers, addresses For every person, we store PID, name, phone numbers, addresses Each person can be either an employee, volunteer, customer, participant, donor, or any combination of the above Each person can be either an employee, volunteer, customer, participant, donor, or any combination of the above Product entity: For each product, we keep track of PrID, name, selling price For each product, we keep track of PrID, name, selling price Inventory item entity: For each inventory item, we keep track of IID, name, expiration date, acquisition price For each inventory item, we keep track of IID, name, expiration date, acquisition price

Activity Entity: For each activity, we keep track of the AID, name, type, organizer For each activity, we keep track of the AID, name, type, organizer Facility Entity: For each facility, we keep track of the FID, name, dimension, floor, room number For each facility, we keep track of the FID, name, dimension, floor, room number Time Slot Entity: For each time slot, we keep track of the date, hour blocks For each time slot, we keep track of the date, hour blocks

Transaction Entity: For each transaction, we keep track of date, amount For each transaction, we keep track of date, amount Each transaction is either a payment or an income Each transaction is either a payment or an income Each payment is either a utility cost, product cost, maintenance cost, employee cost Each payment is either a utility cost, product cost, maintenance cost, employee cost Income comes from either a rental, donation or sale. Income comes from either a rental, donation or sale.

Relationships: Employees and volunteers can work in zero or multiple time slots. Multiple people can work in a time slot. Employees and volunteers can work in zero or multiple time slots. Multiple people can work in a time slot. Volunteer can be available for zero or multiple time slots, and a time slot can have multiple volunteers available. Volunteer can be available for zero or multiple time slots, and a time slot can have multiple volunteers available. A customer can be included in at least one sale. A sale is made by one customer only. A customer can be included in at least one sale. A sale is made by one customer only.

Relationships: A donor must make more than one donation. A donation is made by a single donor. A donor must make more than one donation. A donation is made by a single donor. A participant must participate in at least one activity. An activity can have multiple participants. A participant must participate in at least one activity. An activity can have multiple participants. An activity must take place in at least one time slot. A time slot can have up to many activities. An activity must take place in at least one time slot. A time slot can have up to many activities. An activity must take place in at least one facility. A facility can hold multiple activities. An activity must take place in at least one facility. A facility can hold multiple activities.

Relationships An employee must be associated with at least one cost. An employee cost is only associated with one employee. An employee must be associated with at least one cost. An employee cost is only associated with one employee. An activity can generate one rental income. A rental must be associated with one activity. An activity can generate one rental income. A rental must be associated with one activity. A product can be a component of multiple products. A product can have multiple components. A product can be a component of multiple products. A product can have multiple components. An inventory item must be one type of product. There can be many inventory items of a product. An inventory item must be one type of product. There can be many inventory items of a product.

Relationships: A sale must include at least one inventory item. An inventory item can be included in one sale. A sale must include at least one inventory item. An inventory item can be included in one sale. An inventory item must cost one product cost. A product cost must have one inventory item. An inventory item must cost one product cost. A product cost must have one inventory item.

Project Schedule 10/24: Begin revising the EER diagram and Relational Design 10/24: Begin revising the EER diagram and Relational Design 10/28: Revisit the center to collect additional data 10/28: Revisit the center to collect additional data Verify the usefulness and accuracy of proposed database design with board members Verify the usefulness and accuracy of proposed database design with board members Ask for query requests from the board members Ask for query requests from the board members 11/5: Finalize EER diagram and improve on the Relational Design 11/5: Finalize EER diagram and improve on the Relational Design Develop multiple queries to address the center’s needs Develop multiple queries to address the center’s needs