Microsoft Office Illustrated Using Advanced Features

2Microsoft Office 2007-Illustrated Objectives Use templates and add comments Send and review a presentation Use advanced slide show options Create a custom show Prepare a presentation for distribution

3Microsoft Office 2007-Illustrated Objectives Save a presentation for the Web Package a presentation Create a photo album

4Microsoft Office 2007-Illustrated Using Templates and Adding Comments Two types of templates Installed with PowerPoint Microsoft Office Online

5Microsoft Office 2007-Illustrated Using Templates and Adding Comments (cont.) Using comments Add by clicking the New Comment button on the review tab Edit comment Review comments Show markup

6Microsoft Office 2007-Illustrated Using Templates and Adding Comments (cont.)

7Microsoft Office 2007-Illustrated Sending and Reviewing a Presentation Use Microsoft Outlook to send a presentation using The PowerPoint presentation is attached to the message Open Outlook directly from PowerPoint Reviewer can open the presentation, make comments and return the presentation

8Microsoft Office 2007-Illustrated Sending a Presentation for Review (cont.)

9Microsoft Office 2007-Illustrated Using Advanced Slide Show Options With PowerPoint, you can create a slide show that runs automatically A self running presentation on a stand- alone computer is called a kiosk Viewers can advance slides with an action button or a hyperlink Use a narration behind the presentation Set automatic or manual slide timings

10Microsoft Office 2007-Illustrated Using Advanced Slide Show Options (cont.)

11Microsoft Office 2007-Illustrated Using Advanced Slide Show Options (cont.) Hiding a slide during a slide show Hidden slides are not deleted from the presentation Right-click a slide thumbnail in Normal view or Slide Sorter view, then click Hide Slide A gray box appears over slide number Hide slide icon

12Microsoft Office 2007-Illustrated Using Advanced Slide Show Options (cont.) Using Presenter View Special view that allows you to run a presentation in two monitors One monitor that you see on your computer Second monitor your audience sees Designed for easy navigation for the presenter Computer must have multiple monitor support

13Microsoft Office 2007-Illustrated Creating a Custom Show Create a custom show for different audiences Choose which slides to show in a custom slide show A custom show is not saved as a different file

14Microsoft Office 2007-Illustrated Creating a Custom Show (cont.) Slides in the custom show

15Microsoft Office 2007-Illustrated Creating a Custom Show (cont.) Custom show

16Microsoft Office 2007-Illustrated Creating a Custom Show (cont.) Using action buttons to hyperlink to a custom slide show Use an action button to switch from the “parent” show to the custom show Draw an action button from the Shapes gallery Set the hyperlink in the Action Settings dialog box

17Microsoft Office 2007-Illustrated Preparing a Presentation for Distribution Prepare a presentation for others Set security password Make sure the presentation is backwards compatible Some features (SmartArt) are not compatible in earlier versions of PowerPoint

18Microsoft Office 2007-Illustrated Preparing a Presentation for Distribution (cont.) Compatibility Checker Encrypted password

19Microsoft Office 2007-Illustrated Preparing a Presentation for Distribution (cont.) Creating a strong password Strongest password is a random complex string of characters Basic password rules Make password long; 8 or more characters Use both uppercase and lowercase letters Use words or phrases you remember Keep passwords secret Regularly change passwords

20Microsoft Office 2007-Illustrated Saving a Presentation for the Web Use PowerPoint to create a presentation for viewing on the Web Save as an HTML file Create a single file, which includes all supporting files Create a presentation as a Web page, which creates a separate folder with all supporting files Publish to a Web server

21Microsoft Office 2007-Illustrated Publishing a Presentation for the Web (cont.) Publish as Web Page dialog box

22Microsoft Office 2007-Illustrated Publishing a Presentation for the Web (cont.) Slide titles appears as titles Browser menu and toolbars

23Microsoft Office 2007-Illustrated Packaging a Presentation Use the Package for CD feature to transport everything you need to view a presentation on another computer Compresses and packages all necessary files Use the PowerPoint Viewer if the computer does not have PowerPoint installed

24Microsoft Office 2007-Illustrated Packaging a Presentation (cont.) Runs Compatibility Checker

25Microsoft Office 2007-Illustrated Packaging a Presentation (cont.) Using the Microsoft PowerPoint Viewer A program used to show a presentation on a computer that doesn’t have PowerPoint installed Free program distributed by Microsoft Open the PowerPoint Viewer, locate the presentation you want to see, then run a slide show

26Microsoft Office 2007-Illustrated Creating a photo album A PowerPoint photo album is a specially designed presentation Set up with specific formats To create a photo album, click Insert on the menu bar, point to Picture, then click New Photo Album Customize the layout of the photo album by adding title text to slides and applying frames

27Microsoft Office 2007-Illustrated Creating a photo album, (cont.) Picture in photo album

28Microsoft Office 2007-Illustrated Creating a photo album, (cont.)