FINANCIAL REPORTING Rules and Regulations

Slides:



Advertisements
Similar presentations
Guide on Financial Issues A.Vutsova – Ministry of Education and Science Bulgaria INCO _ NET project.
Advertisements

1 Unit C3 Finance, legal Affairs and Partner support CALL FOR PROPOSALS APPLICATION PROCEDURE SPECIFIC ADMINISTRATIVE AND FINANCIAL ISSUES Version
Characteristics of projects in EU research programmes
Additional information on project management
1 Financial Procedures in FP7 Projects Reporting and Audits Karolina Lis Research Assistant DCU, Finance Office
Financial reporting Oskar Otsus January 2013 Moldova.
DG Research and Innovation
University of Glasgow FP7 Brief Guide to ERC Projects.
Training Module: The MED-Dialogue project (611433) is co-funded by the European Community's ICT Programme under FP7 6 - Resource Allocation and Budgeting.
1 Emerging communities for collective innovation: ICT Operational tool and supporting methodologies for SME Associations 2010 January,
Funding Schemes. Legal and Financial Rules in the 7th Framework Programme PHOENIX Training Laulasmaa, 1 Sept 2007.
Research Contracts and IP Services TRAINING WORKSHOPS ON HORIZON 2020 – 27 NOV 2014 The Grant Agreement Roger Wallace – Research Contracts & IP Services.
European Commission DG for Fisheries and Maritime Affairs Research & scientific analysis SSP Kick-off meeting The 6 th Framework Programme
Contractors’ Day, June 2008 to the Framework Partnership Agreement & the Specific Grant Agreement Financial Guidelines for co-ordinators and co-partners.
Not legally binding FP7 Rules for Participation and Grant agreement FP7 Helpdesk 
EHEROES EC Grant Agreement Negotiations June 1, 2011 K.U.Leuven Research & Development Myriam Witvrouw.
ACCEPT project Grant Agreement FP7-SSH-2009-A.
Contracts & Finance. A) Grant Agreement / between EC and VITO / relevant for all partners B) Consortium Agreement / between partners / relevant for EC.
Large Scale Projects Aleksejs Šaforostovs LSP Project Manager Joint Technical Secretariat.
Financial, Reporting and Practical issues Per Mogensen, DASTI.
FP7 Rules for Participation and contractual aspects Mag. Carla Chibidziura FFG – European and International Programmes – FP7 Energy.
JERICO KICK OFF MEETINGPARIS – Maison de la recherche - 24 & 25 May 2011 JERICO PROJECT The contract management Overview By Dominique Guéguen / Ifremer.
FP7 Grant Agreement and its parts Moldova – Research Horizon 30 January 2013 Kristin Kraav.
Financial and legal aspect in the context of proposal preparation Marija Šola, MSc. Project manager University of Belgrade School of Electrical Engineering.
Reporting requirements (2)
Call ref.: FP ACC-SSA-2 (10/2004) Contract Negotiation - Sofia - Bulgaria 10 February, Mrs Marina ZANCHI DG Research Directorate N International.
2 nd Steering Committee Meeting October 2008, Athens and Aegina.
Training Seminar on an Information Point for FP7 in Palestine Witkowski Jacob, BA,CPA, CIA Nicosia, Cyprus November 2008.
DAPHNE II Programme An investigation into forms of peer-peer bullying at school in pre-adolescent and adolescent groups: new instruments and preventing.
NOV-3733-SL-9715 Carbones KOM - May 10-11, 2010 – Toulouse, France 1 KICK-OFF MEETING May 10-11, 2010.
MELIA KICK-OFF MEETING 4th-7th September MELIA KICK-OFF MEETING September 4th-7th 2006 Ana Villacampa-CSIC.
TBTIMPACTS SIXTH FRAMEWORK PROGRAMME SPECIFIC TARGETED RESEARCH PROJECT Assessing impacts of TBT on multiple coastal uses TBTIMPACTS Contract no.: INCO-CT
Training & research for academic newcomers A project of the King Baudouin Foundation © 2013 Gabriella Calderari1.
EU-IndiaGrid (RI ) is funded by the European Commission under the Research Infrastructure Programme 1 Project Reporting in FP6:
FP7 : Model Grant agreement and Participation Rules
LINKED Administrative & Finance overview18/03/2010 LINKED Leveraging Innovation for a Network of Knowledge on Education LIFE LONG LEARNING PROGRAMME LLP.
INFSO-RI Enabling Grids for E-sciencE-II Anna Cook Dita Mocova Reporting procedures & Financial Guidelines.
RTD-A.3 Legal Unit – Myriam Gómez-Martelo 13/05/2005- University of Naples Not legally binding Sixth Framework Programme Rules and legal aspects FP6 CONTRACTS.
THE FP6 AUDIT CERTIFICATE: APPROACH AND PRACTICE IN THE RESEARCH DIRECTORATE GENERAL January 2005, Slovenia Mr Rudy Hautman External Audits Unit Research.
Ismar Financial and administrative procedures Nearest Kick-off meeting Bologna, 11 October 2006.
Required documents for accounting and auditing Albena Vutsova&Lora Pavlova.
Reporting during the lifetime of the project Moldova – Research Horizon 30 January 2013 Kristin Kraav.
Basic principles of FP7 Grant Agreement Financial management and reporting.
6 September 2012 GUIDE FOR APPLICANTS CORE 2012 CALL – ELIGIBLE COSTS AND FINANCIAL ISSUES ANNA FASTYN CHIEF EXPERT SECTION FOR BILATERAL PROGRAMMES AND.
SOTERIA Reporting May 30, 2011 K.U.Leuven Research & Development Myriam Witvrouw.
Communication campaign Most common issues identified: analysis per cost category Antonio Requena Fernández FCH JU Financial Officer.
Megan Richards RTD FP6 Kick Off Meeting Priority 7 and 8 11 November 2004 Sixth Framework Programme MANAGING FP6 CONTRACTS.
SeaDataNet Pan-European infrastructure for Ocean & Marine Data management An Integrated research Infrastructure Initiative (I3) Kick-off Meeting June 8-10.
Bent Egebart - Receipts – Reduced contribution from the Commission? (3-parties in FP6 projects ?) Financial Guidelines for Indirect Actions.
1 Hugo BERGER ICT - PSP Grant Agreement February 17 th 2009 Sofia.
FP7 basic financial issues How much money do I get from Brussels? Kim Kruisinga, Agentschap NL.
HiLumi LHC is co-funded by the EU FP7 Capacities Programme, Grant Agreement Svet Stavrev (EU Projects Office, CERN) Administrative Manager 17.
ADMINISTRATIVE & FINANCIAL ISSUES DG ECHO HUMANITARIAN AID AND CIVIL PROTECTION Finance, Legal Affairs and Partner Support unit-C3.
Science, research and development European Commission IDARI Project Meeting Tartu, June 2005 Martin Greimel Scientific Officer Directorate-E ‘Biotechnology,
P.Ignatiadis & Prof Vassilios Zacharopoulos ELKE TEI CRETE March 2011 FP7 Training Courses for TEI Crete 1 FP7 - FINANCIAL AND PROJECT MANAGEMENT.
Participation and dissemination Rules and Contracts FP6.
M ERIT Me tabolic R eprogramming by I nduction of T ranscription Overview finances and reporting Lisbon, 08. – MERIT – M 3 1.
Megan Richards 6FP - Contract 18 March 2003 Sixth Framework Programme CONTRACTS.
Financial Guidelines FP6 – IST Directorate C 1 st Evaluation proposals co-ordinators Briefing 17 July 2003.
VITAL KICK-OFF MEETING Financial aspects 7 th – 8 th April 2008 Veterinary Research Institute Brno, Czech Republic.
Sixth Framework Programme : Contracts è Legal Framework & General Principles è Contract Structure è Collective Approach l signature and entry.
HORIZON 2020 Reporting and Payments Legal Basis. Types of payments (Article 21) One pre-financing  € One or several interim payments One payment of the.
1 FP6 – Financial Management and Reporting 1 April 2006 Sofia, Bulgaria.
M3D month 12 meeting European Commission DG Research and Innovation
Participation and dissemination Rules
ITN Finances and Budget
Communication Campaign
MINISTRY OF ECONOMY AND FINANCE
Financial and Administrative presentation on PARTICULATES project
FP7 Grant Agreement & reporting requirements
Presentation transcript:

FINANCIAL REPORTING Rules and Regulations European Commission Research DG-RTD-D-4 Alexis LONCKE alexis.loncke@ec.europa.eu +32/2/2993805 First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Financial Reporting Purpose  provide EC officers with clear and precise information for approval of activities and costs. Financial report  refers to the provisional budget of the proposal, the outcome of the negotiation process which is translated in the Grant Agreement. Financial report  reflects the quality of the financial management. First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

FP7 Financial Rules First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Eligible Costs Eligible costs must be: Actual (special case for personnel costs (average)) Incurred by the beneficiary during duration of project in accordance with the beneficiary’s usual accounting and management principles Recorded in the accounts of beneficiary (during the period of reference excepted for specific costs related to the production of the final report (60 days after the end of the project)) Dedicated to the sole purpose of achieving the objectives of the project Planned in the provisional (or amended) budget or agreed on by PO/FO First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING 4

Organise your financial monitoring on this basis ! Eligible Costs Eligible costs are classified in specific FP7 headings : staff, travel, durable equipment (! Depreciation !), ALL DIRECT COSTS subcontracting, DECLARED MUST consumables, ALWAYS BE REAL certificates costs, all these being direct costs, (not rounded, not averaged) - Indirect cost (different types according to calculation method) Organise your financial monitoring on this basis ! First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING 5

Not Eligible Costs e.g. Identifiable indirect taxes including VAT Duties (tax on imported items) Interest owed Exchange losses Costs declared reimbursed in respect of another Community project debt and debt service charges, excessive or reckless expenditures Etc. First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Reimbursement Rates First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

FP7 Certification First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Certification (1) 2 types of certificates: Certificate on financial statements Expenditure verification Compulsory for EC contributions > 375,000 € Certificate on the methodology Certifies methodology of calculating Personnel & Indirect costs Optional Once accepted valid for all subsequent FP7 financial statements submitted N.B.: The submission of any certificate does not waive the right of the Commission to carry out its own audits (Article II.22 of the FP7 model grant agreement) First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

FP7 Reporting First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Reporting Participant portal: for coordinator and beneficiaries http://ec.europa.eu/research/participants/portal/appmanager/participants/portal Access all your projects The role in the project is registered: Participant / coordinator Coordinator to grant access to participants Unique platforms for all project reporting SESAM: tool for submitting technical reports FORCE: tool for submitting financial reports Security: ECAS – European Commission Authentication System – Need to be identified First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Reporting Deliverables defined in Grant Agreement and its annexes Mandatory Reporting Forms annexed to the Grant Agreement Periodic report submission within 60 days after end period Overview progress work Explanation uses resources Form C together with a summary financial report and certificate on the financial statements if needed – Conversion rate (date incurred / first day) Final report within 60 days after end project Final publishable summary Report on societal implications Report on the distribution of EC contribution 30 days after receipt final payment All reports to be sent electronically through coordinator Original financial reports to be sent to the Commission First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Reporting Commission has 105 days to analyse the reports Commission may: Approve reports and deliverables Reject reports and deliverables Suspend the delay for approval: additional info, correction,… No tacit approval of reports Automatic payment of interest in case of late payment (except for public bodies member states) First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

External Audit and Sanctions FP7 External Audit and Sanctions First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

External Audit FP7 larger autonomy (no CFS) … BUT ‘at any time during the development of the project and up to 5 years after the end of the project, EC may arrange for audit to be carried out by external services or EC services themselves’ Purpose of the audit For the Commission to obtain assurance that it is not overcharged Declared Cost is backed by genuine expenditure All claimed expenditure is recorded in the accounts First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING 15

External Audit EC policy  increased number of audits on the spot Commission staff or outsourced Periodic Audit batch by sampling Audit on request by EC officer (PO/FO) if lack of cooperation and/or transparency doubt on costs declared Possibility of extension of audit results to all GA with the same beneficiary (extrapolation) First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Sanctions Recovery procedures (possible offset by EC (centrally) on other projects from the same beneficiary) Liquidated damages (if costs overstatement) strictly applied unjustified Community financial contribution x (overstated amount/total Community financial contribution claimed) Financial penalties (if false declarations) Between 2% and 10% of the EC contribution First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING 17

Thank you for your attention First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING

Information http://ec.europa.eu/research/enquiries Find a document  http://cordis.europa.eu/fp7/find-doc_en.html FP7 Enqueries Service  http://ec.europa.eu/research/enquiries First INCO Conference: "Supporting Research Integration“ THIS PRESENTATION IS NOT LEGALLY BINDING 19