Chapter 2: Planning

Planning steps Establishing project team Defining system requirements Performing feasibility analysis Obtaining support for the HRMS

Step1:Establishing project team Team leader – Direct responsibility for turning human resources automation into reality Tasks : – Requirement definition – Feasibility analysis

Planning and design issues Quality information High system functionality Sufficient input, processing, output capability User appropriateness

Quality information Planning process succeed only if developers maximize the quality of data incorporated into and created by the system being deigned. Criteria : – Reliable information – Timely information – Comprehensive – Readable – Significant and relevant

functionality Modularity – Building block approach to system creation with separate module for each HR application Utility function – System support capabilities (graphics, word processing) should be identified through requirement definition Integration and interfacing – Integration and interfacing existing equipment and programs with the new system

input, processing capability Speed Efficiency Information retrieval Data integrity DB size and format

output capability Printing and report design Security Distribution needs

User appropriateness User sophistication Coding Documentation

Step2:Defining system requirements Techniques – Evaluating current system – Evaluating another system – User interview and survey – Business systems analysis – Scenario analysis – Prototyping

Step3:Performing feasibility analysis Provide estimate of time and cost, not guarantee 1.Technical evaluation (functional,technological aspects) Team determines specific technological approaches to meet req. 2.Administrative evaluation: investigates the impact of org. structure and resource availabilities on the flowing – Staffing ; Training ; vendors ;Schedule 1.Economic evaluation establish costs, benefits and values of the (existing and proposed ) systems – Cost (acquisition and development, operation, implementation) – Benefit (direct saving cost avoidance intangible benefits) – Economic: calculation of cost and benefit under other considerations

Step4:Obtaining support for the HRMS Convincing managers to support the project – Proving evidence through cost-benefit analysis in F.S Unexpected problems: – Unexpected employee turnover – Lack of vital information – Poor communication – Lack of understandings – Changing management demand – New security and privacy – New government regulations