by Rashid Khan Lesson 7-Preparing for Output: Printer Configuration and Management

by Rashid Khan Overview Install a printer. Configure and share a printer. Manage printers and print jobs. Troubleshoot common printing problems.

by Rashid Khan Install a Printer Connection options. Data handling options. Installing a locally connected nonremote printer.

by Rashid Khan Connection Options Printers connect to computers as: –Local print devices. –Network print devices.

by Rashid Khan Local Print Devices Local print devices: –Are printers that connect to the ports on the computer. –Are easy to connect and install.

by Rashid Khan Local Print Devices Local print devices have to be located close to the computer due to cable length limitations. The parallel and USB ports do not support a large number of printers simultaneously.

by Rashid Khan Network Print Devices Network print devices connect to the computer over the network. External devices can be used to connect non–network capable printers to the network. Since network print devices are connected to the network, they can be located anywhere within the physical network.

by Rashid Khan Data Handling Options Nonremote print devices: –Are printers with which the computer communicates directly, without the intervention of the server. –Require no specialized print server to act as an intermediary. –Provide computers great control over the printer being used.

by Rashid Khan Data Handling Options Remote print devices: –Are connected to a print server. –Provide the most efficient way to handle printing on a network.

by Rashid Khan Installing a Locally Connected Nonremote Printer Add Printer Wizard

by Rashid Khan Installing a Locally Connected Nonremote Printer Making a choice between installing a local printer and a network printer

by Rashid Khan Installing a Locally Connected Non remote Printer Making a choice between connecting to a physical port and an actual network printer that has its own network address

by Rashid Khan Installing a Locally Connected Non remote Printer Providing the IP network address for installing a network printer

by Rashid Khan Installing a Locally Connected Nonremote Printer The Install Printer Software dialog box

by Rashid Khan Installing a Locally Connected Nonremote Printer Providing the printer name

by Rashid Khan Installing a Locally Connected Nonremote Printer Summary of choices

by Rashid Khan Configure and Share a Printer The General tab

by Rashid Khan Configure and Share a Printer The General tab: –Displays the printer’s name. –Provides text boxes for describing the printer’s location and comments. –Displays information about the features of the printer. –Is used for setting printer preferences.

by Rashid Khan Configure and Share a Printer The Sharing tab

by Rashid Khan Configure and Share a Printer The Ports tab

by Rashid Khan Configure and Share a Printer The Advanced tab

by Rashid Khan Configure and Share a Printer Printer Availability – This option is used to restrict the time during which a printer can be used. Printer Priority – This setting ensures that one logical printer prints its print job before another. Driver – This option is used to install the updated version of the driver.

by Rashid Khan Configure and Share a Printer Spool Print Documents/Print Directly: –Normally all the print jobs are collected and sent to the print spooler on the server. –Thus, client machines can continue with other tasks. –The client machines do not have to wait for the printer.

by Rashid Khan Configure and Share a Printer Hold Mismatched Documents – This option prevents incorrectly sized or incorrectly formatted documents from being printed. Print Spooled Documents First – This option prevents documents that have not completely spooled from being printed. Keep Printed Documents – This option keeps a copy of documents that have been printed. Enable Advanced Printing Features – This option allows advanced print device features to be used.

by Rashid Khan Configure and Share a Printer Printing Defaults, Print Processor, and Separator Page: –The Printing Defaults button is used to access the basic printer settings for a particular print device. –The Print Processor button is used to change the data type of printed documents and the way documents are processed. –The Separator Page button is used to choose a separator page to appear between print jobs.

by Rashid Khan Configure and Share a Printer The Security tab

by Rashid Khan Manage Printers and Print Jobs Manage printers Manage print jobs

by Rashid Khan Manage Printers Controlling printer status: –Printers can be paused by right-clicking the printer icon in the Printers and Faxes window and choosing Pause Printing. –The print process is resumed by choosing the Resume Printing option. –Printers can be used offline by choosing the Use Printer Offline option.

by Rashid Khan Manage Printers Pooling printers: –Printer pooling refers to treating several identical printers as a single logical printer. –The printers in the pool should be located in the same place. –Printer pooling is a relatively easy and inexpensive way of improving printer throughput.

by Rashid Khan Manage Print Jobs Print jobs can be redirected: –Only if another printer of the same type is available on the network. –Using the Ports tab on the printer’s Properties dialog box.

by Rashid Khan Manage Print Jobs The shortcut menu for a print job

by Rashid Khan Manage Print Jobs The priority of a print job can be changed by: –Right-clicking the document in the print queue, choosing Properties from the shortcut menu. –Dragging the priority slider as far to the right as they fit.

by Rashid Khan Troubleshoot Common Printing Problems Unable to print to a network printer Nonsense characters getting printed

by Rashid Khan Summary A logical printer is the software interface between the operating system and the printer. A printer is the actual piece of hardware that performs the printing. Local print devices are printers that connect to the ports on the computer.

by Rashid Khan Summary Network print devices connect to the computer over the network. The Add Printer Wizard is commonly used for installing print devices. Print jobs can be paused, resumed, cancelled, and restarted.