What’s New with EAMS II Equipment Asset Management System Robert Forsythe, Manager

EAMS ON THE WEB If you are a property administrator, principal investigator or department head, it is important to know how to properly manage your department assets.

EAMS – Phase I  “CAMP Team” Initiative – BFS Managers Campus Asset Management Project Address the needs of the inventory for campus customers, while incorporating improvements to manage and maintain UC and government policy.

EAMS – Phase II  Development & Process Team BFS Systems, Equipment Mgmt and Campus Customers Work together to provide a web-based system for campus customers, with the “Ability To” efficiently manage your departmental assets.

EAMS – Campus Involvement Kathy Caro, School of Medicine Lisa Meredith, Electrical Computing Engineering Minerva Nelson, Scripps Institute of Oceanography

EAMS - Registration Single Sign On Final Approver (FA) Register Property Administrator (PA) Access Register Custody Codes to (PA) for management Approves all transactions Create Trouble Tickets - Get our “Attention!” The new system will provide campus FA’s the ability to grant and remove instant access to their PA‘s under their registered account.

EAMS – “PA”  Property Administrator (PA) Make changes to department equipment records Initiate Equipment Inventory Modifications Requests (EIMR’s) Search by: UCID Serial Number Building /Room PA Name Find the owner of a specific asset(s)

EAMS – The Benefits  What are the benefits of the new System? Ability to maintain assets with ease Ability to have Instant Access Upon registration Ability to add/delete Property Administrator (PA) accounts and grant instant access Ability to assign specific custody codes to “PA’s” Ability to print Reports On-demand Ability to record important asset historical information from beginning to end.

EAMS – Importance of Equipment Management  What is the importance of Equipment management? The university must be able to at all times: Report expenditures for equipment to federal, state, and private funding agencies Record the inventory value, including depreciation, of equipment located at UCSD Make records of equipment transactions available to auditors

EAMS – “Our Customer” As our “Customer,” your input is extremely important us.  Suggestions  Ideas - Likes / Dislikes  Beta Tester  Comments

EAMS – us! Please send your interest to Thank you for your time. Robert Forsythe