May 21, Year End/Month End Reports Year End Training May 21, 2007

D. Brothwell, CPSLO2 Summary SAM-6 Final Budget Report (CSUSAM06) SAM-7 CSU Trial Balance (CSUGL007) –CSUGL005 – Trial Balance by SCO/CSU Fund With PS Detail or Without (Account Detail) –CSUGL006 – Trial Balance by SCO/CSU Fund With PS Detail or Without (Account & Fund Detail) –SAM18 – Open Liability Report Series –Open PO Activity Report

May 21, 2007D. Brothwell, CPSLO3 SAM 6 – Final Budget Report Report of Revenue and Expense by CSU Fund –Options: Show detail at the FIRMS Object Code Level Show detail by FIRMS Program Code –Must be run in CSU Business Unit Show detail by FIRMS Program Group –Must be run in CSU Business Unit Can be run based on specific value for: –CSU Fund –Program Code –Program Group

May 21, 2007D. Brothwell, CPSLO4 SAM 6 – Final Budget Report Recommended Uses –When run with FIRMS Object Code Detail in the CSU Business Unit Review for negative expenditures –When run in CSU Business Unit with Program Code = to 1100 Review for Reimbursed Activity = zero –When run in Campus Business Unit Review for appropriation deficits Review for reverting appropriations

May 21, 2007D. Brothwell, CPSLO5 Sample SAM 6 Run Controls Insert FY and Accounting Period Insert CSU Fund to limit the report or leave blank for all

May 21, 2007D. Brothwell, CPSLO6 Sample Sam 6 - Output

May 21, 2007D. Brothwell, CPSLO7 SAM 7 – Trial Balance Trial Balance by CSU Fund Can be run for all State Funds or all CSU Funds Can be run for a specific State Fund or a specific CSU Fund Prints the SCO fund level information first – followed by the CSU Fund level information

May 21, 2007D. Brothwell, CPSLO8 SAM 7 – Trial Balance Recommended Uses –Review of abnormal balances –Review the encumbrance amounts reported as Accounts Payable

May 21, 2007D. Brothwell, CPSLO9 SAM 7 – Trail Balance – Run Control Insert FY and Accounting Period When the “Pre-close” is checked the report will display the Fiscal Year input AP 0-12, when it is NOT checked it will display AP 0 from the Future Fiscal Year Input specific values or the range for all values

May 21, 2007D. Brothwell, CPSLO10 Sample Sam 7 - Output

May 21, 2007D. Brothwell, CPSLO11 CSUGL005 – Trial Balance by SCO/Fund Run Control

May 21, 2007D. Brothwell, CPSLO12 CSUGL005 – Trial Balance by SCO/CSU Fund

May 21, 2007D. Brothwell, CPSLO13 CSUGL06 – Trial Balance by SCO/CSU PeopleSoft Fund Checking this box will display BOTH the Fund and Account Detail

May 21, 2007D. Brothwell, CPSLO14 CSUGL06 – Trial Balance by SCO/CSU and PeopleSoft Fund

May 21, 2007D. Brothwell, CPSLO15 “NEW” Sam18 Reports (Not the old ones) Available in release 060

May 21, 2007D. Brothwell, CPSLO16 Sam 18 Reconciliation Summary – Run Control

May 21, 2007D. Brothwell, CPSLO17 SAM 18 Open Liability Report Series These reports are used to reconcile to the SCO Accounts Payable State GL 3010 (FIRMS Object Code ) –The detail is made up of both actuals and encumbrances –The reports run off AP Sub System - Actuals PO Sub System - Encumbrances GL – Both actuals and encumbrances

May 21, 2007D. Brothwell, CPSLO18 Sam 18 – Reconciliation Run Control (CSUGL018, 19 & 20)

May 21, 2007D. Brothwell, CPSLO19 SAM 18 Recon – SCO/CSU Fund Output

May 21, 2007D. Brothwell, CPSLO20 If this amount does not equal the recon summary, then the GL open liability needs to be run for the same account as a journal has been processed

May 21, 2007D. Brothwell, CPSLO21 Summary of SAM 18 Reports

May 21, 2007D. Brothwell, CPSLO22 Open PO Activity Report – Run Control

May 21, 2007D. Brothwell, CPSLO23 Open PO Activity Report – Run Control Open PO Activity vs All PO Activity Can be run as format CSV, then imported into excel for easy sorting

May 21, 2007D. Brothwell, CPSLO24 Output of Open PO Activity Report

May 21, 2007D. Brothwell, CPSLO25 SAM 6 Open Encumbrance Total $54,255.34

May 21, 2007D. Brothwell, CPSLO26 Open PO Activity “dump” to Excel