Staff Assembly General Membership Meeting September, 2007

Opening Prayer

Agenda Introductions Overview of Staff Assembly – Scott Schneider Standing Committee Reports– Committee Co-Chairs Call for Volunteers – Scott Schneider Consent Agenda Vote– Membership Other Business

Agenda Overview of Staff Assembly

Staff Governance Task Force – fall ’07 –Mike Cyze, Myra Benzer, Scott Ellerbach, Cammie Dean, Jeannie Peters, Marilyn Jones, Scott Schneider –Appointed by Sr. Joanne –Research existing staff governance models and create a similar entity at Clarke

Overview of Staff Assembly Vision –Report to Sr. Joanne – advisory role Chair and Vice Char members of PAC –Create a voice for staff – similar to Faculty Senate –Collaborate with Faculty Senate where applicable

Overview of Staff Assembly Areas of Concentration –Wages/Compensation/Benefits –Staff Handbook/Policies –Job Classification System –Performance Appraisal –Other Staff Priorities

Overview of Staff Assembly Membership –General Membership consists of all Clarke employees whose primary responsibilities are non-faculty

Overview of Staff Assembly Membership – Executive Board –Two representatives from each of the five VP areas plus one at-large representative (11) –VP reps nominated and elected by colleagues in the area they represent –At-large rep from all nominations and elected by all staff

Overview of Staff Assembly Membership – Executive Board –Ex-Officio, non-voting members Cabinet Representative – mutually agreed upon by the Executive Board and the President Director of Human Resources –Board positions elected for three years –First year had staggered terms to allow continuity through board changes

Overview of Staff Assembly Membership – Executive Board –Academic Affairs Kris Kane Scott Schneider –Enrollment Management/Student Life Sean Esterhuizen Andy Schroeder

Overview of Staff Assembly Membership – Executive Board –Institutional Advancement Mike Cyze Jamie Specht –Information Technology Myra Benzer Karen Gerhard

Overview of Staff Assembly Membership – Executive Board –Business & Finance Al Ehlinger Matt Ricketts –At-Large Shirley Armstrong

Overview of Staff Assembly Information – Faculty/Staff Link Staff Assembly –Staff Assembly Rules –Executive Board Members –Minutes from Exec Board Meetings (monthly) –Announcements/Other items of Interest

Overview of Staff Assembly Standing Committees –Governance Chaired by Executive Committee Conducts and oversees annual election process

Overview of Staff Assembly Standing Committees (proposed) –Policies and Benefits Co-Chaired by Kris Kane/Shirley Armstrong –Professional Development/Recognition Co-Chaired by Myra Benzer/Al Ehlinger

Overview of Staff Assembly Standing Committees (proposed) –Staff Outreach Co-Chaired by Andy Schroeder/Sean Esterhuizen –Budget and Finance Co-Chaired by Matt Ricketts/Karen Gerhard

Overview of Staff Assembly Staff Assembly is YOUR committee – your voice to PAC The process will only work if many are involved. Make a personal commitment to help it succeed. Accept nominations – or nominate yourself – don’t be intimidated by the process

Overview of Staff Assembly Membership on the Executive Board open to all staff – elections occur in spring Committee opportunities are numerous Many hands make light work and provide us with a wider scope of feedback

Overview of Staff Assembly Call for Volunteers –Policy & Benefits Committee –Professional Development/Recognition Committee –Staff Outreach Committee Other Opportunities –Catholic Identity Task Force –Strategic Planning

Overview of Staff Assembly Call for Volunteers Want to get involved? …by the end of the week Specific committee(s) or general volunteer?

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article II: Organization Section 2: Officers “…these positions shall be elected annually by a vote of the Executive Board members in June May…” Reason for change: Practical

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article II: Organization Section 4: Meetings “The Executive Board shall meet at least monthly during the academic year (August through June May)…” Reason for change: Previous change

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article II: Organization Section 4: Meetings “…An organizational meeting shall be held in the month of June May)…” Reason for change: Previous change

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article II: Organization Section 4: Meetings “…The Executive Board shall meet quarterly with the general membership in August September, November, February, and March April.” Reason for change: Practical

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article II: Organization Following Section 7 Add: Section (new section 8 – moving sections 8 and 9 to 9 and 10 respectively)

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white New Language: “Section 8: Proposals and Procedures Proposals may be submitted by any member of the Staff Assembly general membership to any member of the Executive Board for consideration. Proposals must be submitted in writing at least two days prior to the regularly scheduled Executive Board meeting date. Proposals will be reviewed by the Executive Board and a) voted upon, requiring a majority vote for approval; or b) submitted to the appropriate standing committee for consideration and/or further research; upon which time it will be returned to the Executive Board for approval. Approved proposals will be communicated in the form of a recommendation to the President of the College via the PAC. If presidential approval is granted, items needing Board of Trustee approval will be submitted by the President accordingly. Once acted upon at the highest necessary level, the status of the proposal shall be communicated to the Chair of the Executive Board. All transactions and results shall become items of record in the Executive Board minutes.”

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white New Language: “Section 8: Proposals and Procedures” Reason for change: Format of handbook

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article III: Elections Renumber sections from Roman numerals to numbers in keeping with format Reason for change: Cosmetic

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article IV: Standing Committees Section 3: Standing Committee Duties Add Policies & Benefits; Professional Development/Recognition; Staff Outreach; and Budget & Finance committees to language with associated purpose, structure, and goals as presented at September general membership meeting.

Staff Assembly Consent Agenda Vote –Bylaw Changes: Old language in red, proposed language in white Article IV: Standing Committees Section 3: Standing Committee Duties Reason for Change: Committee structures to be created by elected Executive Board

Staff Assembly Discussion or Clarification

Staff Assembly Consent Agenda Vote 2/3 Majority Needed to Pass

Staff Assembly Other Business

Staff Assembly THANK YOU! Faculty and Staff Link Staff Assembly Information