Mexico’s Financial Management FMC

FMC 2009  Vouchering  Cashiering  Allowances – Payroll, ORE, Education Allowance, Representation, IVA.  Accounting – Reporting, audit request, budget cable, special request.  Regional support (New for FY2010) 2

Vouchering  Number of voucher processed 2008 = 13, to date = 13,953  44,000 strip codes a year 3

Voucher Production Reports 4

Cashiering  Number of vouchers processed 2008 = 22, to date = 24,023  MRV 40 Million pesos collected weekly ($3 Million USD) 1,040,000,000 Million pesos annually ($80 Million USD) 5

Allowances  IVA submissions Vouchers 2008 = 1, to date = 2,613 Transactions 2008 = 2,600 official 300 personal 2009 = 3,000 official 350 personal 6

Process flow for IVA processing 7

8

Accounting Support  730 USDHs and US PSCs  1,322 LES, PSAs and FMAs  44 agencies  14 Agencies supported by FMC accounting 9

Accounting  FY09 ICASS budget = $24.4 million Traditional - $18.6 Million LGP - $1.5 Million OBO - $4.3 Million  FY09 Program budgets = $18.6 million Traditional - $15.1 Million Reimbursable ( Alcohol Tobacco & Firearms, Federal Benefits Unit, Veterans Affairs, World Security Upgrade )- $3.5 Million 10

Accounting  FY09 BCC Funds = $2.2 million  FY09 DS Funds = $6.3 million  FY09 PD Funds = $3.7 million  FY09 MRV Funds = $10 million  FY09 OBO Funds = $13.2 million 11

FMC’s Customers 12

One Voice for the Mission  WHA Budget Bureau  Charleston  Hacienda 13

FMC’s Goals 2010  Technological usage for more efficiency  Regional Support  Resource Increases for Mission Mexico 14

FMC’s Goals 2010  Technological usage for more efficiency E-Travel EFT Payments for local vendors Improve Utility Payments Travel Cards for FSN’s Representation Vouchers 15

FMC’s Goals 2010  Regional support 14 Consular Agencies 9 Consulates 16

Regional Support Consulates  Access Financial Information  Understanding ICASS  Budget Preparation  Reviewing Cashier Operations 17

Regional Support Consular agencies  Internal controls  Cash collection  Fee collection 18

FMC’s Goals 2010  Engage WHA/ICASS on Missions Mexico’s Resource Needs. 19

Resources Increase  Subscription of services done at each post  Counts for 10 locations = 2,352 data points for Mission Cost Center  ICASS employees mission wide LES = 443  Time allocations for 443 LES ICASS employees  Number of USDH FY08 = 653 FY09 = 730  Number of clients = 2,052  Number of Agencies = 44 20

Mission Growth  NSDD 38 Request 2008 (By agency) 21

ICASS ─ Tracking Growth

Mission Growth  NSDD 38 Request 2009 (By agency) 23

ICASS ─ Tracking Growth

ICASS ─ Tracking Growth

Mission Growth Per the ICASS Software the following number of positions were required:  New LES ICASS positions LES 2 USDH  New LES ICASS positions LES 3 USDH 26

Mission Growth Actual positions added:  13 New LES Positions Added in 2008  TBD in 2009  29 ICASS positions priorities Embassy (7) Hermosillo (3) Tijuana (3) Monterrey (2) Nuevo Laredo (3) Matamoros (3) Ciudad Juarez (2) Nogales (3) Guadalajara (3) 27

Mission Growth  ICASS Budget 2008 = $18,101,000  ICASS Budget 2009 = $18,609,800 28

Mission Growth  FY09 Initial requirements Cost of new positions 09 = $294K Cost of Wage Increase 09 = $325K Cost of Step increase 09 = $285K Cost of Price increase 09 = $306K Total = $1.2 Million Total needed = $19.3 Million Total received = $18.6 Million Difference against received = -$701K 29

Mission Comparison 30 CountryICASS LESICASS USDHTotal ICASS Number of customers LES & USDH Customer ratio to ICASS Empl. India China69560* South Africa Egypt Mexico *25 Contractors

Point Of Contacts  Philip DuboisBudget & Regional Supportx2101  Jerome HoffmanAllowances & Budgetx2660  Chris HelmkampVouchering &Cashieringx2950  Claudia SugiyamaAllowancesx2814  Maria (Lola) GutierrezVoucheringx2555  Cindy ReaTravelx2765  Gerardina GuevaraAllowancesx4188  Gerardo OlivaresAccounting x4179  Fernando PerezICASS/DSx2891  Fernando De la CruzMRV/BCCx4708  Catherine ChapmanCashieringx

FMC Staff Intro to FMC 32

Questions? 33