Lab 5: Pivot Tables / Pivot Charts Simon: Chapters 7 & 8 URBPL 5/6010: Urban Analysis University of Utah Pam Perlich

Files for this Lab CreatePivotTable.xls AddCalcField.xls GetPivotTable.xls PivotChartDB.mdb Pop_Age_Sex_GOPB.xls

Pivot Tables Summarize and analyze database files Database files Record based Every column must have a title Maximum size: 8,000 total items and 256 fields Data  Pivot table Cross tabs of data Row by Column for Data

Create a Pivot Table Open CreatePivotTable.xls Study the rectangular data set Notice the columns with headings Select the entire data block Data  PivotTable and PivotChart Pivot Table / Chart Wizard appears

Pivot Table Wizard Data source is an excel database Objective is to create a pivot table Make sure you have the entire data block selected (including headings) Step 3 Put data in a new worksheet Click “Layout” to specify configuration

Click “Layout”

Double Click Here to Change Computation

Click “Options”

Insert a Calculated Field Open AddCalcField.xls Select a specific location (cell) for calculation (e.g., F6) Insert  Calculated Field Within dialogue box Name the field Specify the formula Insert variable names if necessary Notice how Excel automatically adds fields to all products and areas

Insert a calculated field 1) Select cell 2) Insert => calculated field

Link Pivot Table Results to Table Open GetPivotTable.xls Specify desired location of value Insert  Function  GETPIVOTDATA

Retrieve value from pivot table 1) Insert => Function => GETPIVOTDATA 2)Specify function arguments 3)=GETPIVOTDATA(PivotTable!C4,PivotTable!A5)

Pivot Chart Create with same principles Capabilities Change chart type Change computation (from sum to average, etc.) Add and alter fields Format charts

Pivot Chart from Database Open a new blank excel workbook Data  Pivot Chart  External data source Dialogue box opens  Get Data MS Access Database Navigate to and select PivotChartDB.mdb Select and import all fields Drag fields onto graph to create crosstabulations

Change Crosstabulations / Format Experiment with the features available Change chart types Change data elements Notice how many of the standard charting features are available (e.g., data tables, chart type, etc.)

Demographic Data – Pivot Tables Open Pop_Age_Sex_GOPB.xls Create a pivot table with various crosstabulation and filtering Example: School age populations for a selection of counties in 2050 Explore pivot chart possibilities