Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT EXCEL Lesson 4 – Worksheet Formulas

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Enter and edit formulas. Distinguish between relative, absolute, and mixed cell references. Use the AutoSum button and the point-and-click method to enter formulas.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Objectives Preview a calculation. Display formulas in the worksheet. Perform immediate and delayed calculations.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Terms Used in This Lesson Absolute cell reference Formulas Mixed cell reference Operand Operator Order of evaluation Point-and-click method Relative cell reference

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 What Are Formulas? Equations used to calculate values in a cell Equal sign = must be the first character in a formula

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Enter and Edit Formulas A worksheet formula consists of two components: – Operand is a number or cell reference used in formulas. – Operator tells Excel what to do with the operands. For example, in the formula =B3+5, B3 and 5 are operands. The plus sign (+) is an operator.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Formula Operators zcx

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Order of Evaluation Contents within parentheses are evaluated first. Mathematical operators are evaluated in order of priority, as shown in Table 4-2. Equations are evaluated from left to right if two or more operators have the same order of evaluation.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 9 Order of Evaluation Please Excuse My Dear Aunt Sally

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Editing Formulas Press edit key—F2 Or Double-click cell and edit

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Relative, Absolute, and Mixed Cell References Relative cell references – adjust to a different location when copied or moved.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 12 Absolute Cell References describe the same cell location in the worksheet regardless of where they are copied or moved. Insert $ dollar sign before column letter and/or row number of cell reference to stay the same

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Mixed Cell References contain both relative and absolute cell references. If preceded by $ sign, does not change If no $ sign, will adjust relative to cell where moved

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 14 Point and Click The point-and-click method is helpful when you must enter long formulas. Include cell references in a formula by clicking on the cell rather than keying the reference.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 15 Use the AutoSum Button The AutoSum button is used to sum long columns of numbers. – Place the highlight in the cell where you want the total to appear. – Click the AutoSum button. – Excel then displays an outline around the range it has selected. – Press Enter to display the sum in the cell.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 16 Preview a Calculation Auto Calculation may be used to determine the sum, minimum, maximum, average, or count of a range of data. To use Auto Calculation, select the range, right-click on the status bar at the bottom of the screen, and select the function you want to perform on the submenu.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 17 Display Formulas in the Worksheet When creating a worksheet with many formulas, it might be easier to organize formulas and detect formula errors when you can view all formulas at once. To view formulas, choose Options on the Tools menu.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 18

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 19 Perform Immediate and Delayed Calculations Formula calculations can be performed at a specific moment instead of when a worksheet is changed.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 20 Perform Immediate and Delayed Calculations Delayed calculation is performed by clicking the Manual button on the Calculation tab of the Options dialog box. Manual calculation is performed by pressing the F9 key.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 21 Perform Immediate and Delayed Calculations Click Automatic to return to automatic calculations.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 22 Summary Worksheet formulas perform calculations on values in the worksheet. Relative, absolute, and mixed cell references are used to create formulas. Formulas may be created quickly by using the point-and-click method.

Excel – Lesson 4 Microsoft Office 2003: Introductory Pasewark & Pasewark 23 Summary (cont.) A group of cells may be summed quickly by using the AutoSum button on the toolbar. You may view the formulas used to create values in a worksheet by making selections in the Options menu. You may delay calculation, however, until a time you specify by choosing Manual Calculation in the Options dialog box.