Elluminate as a virtual classroom Fang Lou 1

Outline of the session What is Elluminate? How do we use it? Overview of the Elluminate Different levels of access Before the session During the session After the session Further training? 2

What is Elluminate? 3 A software package that enables us to communicate remotely via the internet Presentation (PowerPoint) Interactive (audio; video; white board; chat; sharing application) Recorded as a reusable learning objects

How do we use Elluminate? A virtual classroom – supporting mixed mode of attendance Student group activities Staff meetings Online conferences / conference recording Supporting placement visits … 4

Different levels of access Participant – attending meetings Moderator – host meetings Supervisor – create meetings Administrator – create courses Manager – promote; create; report 5

Overview of the Elluminate

Participant window Chat window Audio controls Video White board Tool bar (for extra functionality) 7

Screen view of a participant Tool bar (for extra functionality) White board Chat window Participant window Audio controls Video

Screen view of a moderator 9 More items on the Tool bar upload presentation Create a blank screen Recording

Before the session Get a virtual office (meeting scheduled) Send the guest link to participants Ask participants to do checkups Planning the session – Hardware – Content and activity – Establish the rules/roles – Upload presentation before the session starts 10

During the session Familiarisation – white board, chat box, etc. Video camera or not? Share application (selected by you) Breakout rooms Stay in control Recording or not recording? 11

12 Elluminate website My virtual office: Fang's virtual office Demonstration

Now, I have stopped recording Let’s have a 5 minutes ‘scribble/doodling break’. You have all been granted moderator’s privilege You can write / draw anything on the white board 13

In session Audio test Roles (moderator/ participant) Upload presentation Video camera Share application (selected by you) Breakout rooms Stay in control Record? 14

15 Audio test Tools – audio – audio setup wizard Simultaneous talkers Tools – audio – maximal simultaneous talkers – 1 or 2 or 3? (up to 6) – Only moderator can set it

16 How to speak The maximal simultaneous talkers has been to 3 in this session You need to press the button in the lower right corner marked ‘Ctrl+F2’, so that your voice can be heard by other people After speaking please press the button again, so other people can talk If busy, please raise your hand and wait for your turn

17 Video test Tools – video – enable video camera support Simultaneous talkers Tools – video – maximal simultaneous cameras – 1 or 2 or 3? (up to 6) – Only moderator can set it

18 How to use a video camera Plug in your video camera (some are built in) and install it if needed Press the ‘Show the video window’ button on the top tools bar ‘Preview’ and ‘transmit’ If busy, please raise your hand and wait for your turn

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20 Upload a presentation  PowerPoint presentation can be uploaded  It takes time to do so – do it before the lecture  Each slide is loaded as a picture – animation is lost  Pointer is very useful  To keep animation  Use separate slides  Share application

21 Share applications  Participant can also share application  Open the file/application you would like to share  Press the ‘Share Selected Application’ button on the top tools bar  Your window might look different  You can stop sharing anytime you like

22 Breakout rooms  Moderator can create break out rooms  Tools – breakout room  Moderator can distribute participants  Or allow them to move to breakout rooms

23 Stay in control  Give/take away moderator’s privilege  Remove participant  Permission – audio, video, chat, write Emotion icons

Before the session Get a virtual office Invite participant through the guest link Planning the session – Hardware – Content and activity – Establish the rules/roles 24

After the session If you record the session, you will be e- mailed a link Share link with your participants? 25

Further training Elluminate website User account for training For advanced users – Elluminate Plan! – Elluminate Live! – Elluminate Publish! – Elluminate Bridge! 26

If you require a virtual office Please give me: Your address The duration of office will be maximal for one year If less than a year, please alert me Fang Lou 27

Please let me know: What we could improve with the workshop How you would like to use Elluminate Any problems you have Share your experience 28 Thank you!