Program / Construction Management Selection Process February 8, 2005 Board of Trustees Update

PM/CM Selection Process Agenda Selection Committee Roles & Responsibilities of Program Management (PM) & Construction Management (CM) firms PM/CM Selection Criteria PM/CM Request For Qualification (RFQ) / Request For Proposal (RFP ) Process BOT Interviews - 3DI - Swinerton PM/CM Selection Committee Review Next Steps

Selection Committee Dr. Frances White- Superintendent/President Wanden Treanor- Trustee Harry Moore - Trustee Al Harrison- Interim VP, Business Services Bob Thompson - Director of M&O Yulian Ligioso - Director of Fiscal Services Ben Cayabyab - Buyer, Fiscal Services José D. Nuñez - Measure C Consultant Don Flowers - Classified Staff Gene Clements - Faculty Carolyn Sanders - Administrative Support

Program Management (PM) Responsibilities:  Implements all Aspects of Measure C  Overall Program-wide Scope of Work  Overall Program-wide Construction Organization  Overall Program-wide Communications  Overall Program-wide Schedule  Overall Program-wide Financial Management  Overall Program-wide Quality Control  Overall Program-wide Logistic & Safety

Construction Management (CM) Responsibilities:  Overall Campus Wide Construction Projects  Coordination with District, PM and College Staff  Conducts Project Design & Code Reviews through CD/WDs  Coordinates Activities of Contractor(s)  Generates Detailed Project Schedule  Manages & Maintains Project Budget & Fiscal Controls  Manages & Maintains Project Documents  Manages & Maintains Project Controls

Construction Management (CM) Responsibilities:  Move Management (All Aspects)  Design & Code Constructability Reviews through CDs  Coordinates Activities of Multiple Contractors & Vendors  Generate Detailed Project Schedules  Manage & Maintain Project Documents  Produce & Evaluate Construction Estimates at SD/DD/CDS  Ensure Overall Campus Communications

PM/CM Selection Criteria  Experience with DSA (Mandatory)  Experience with CCC Chancellor’s Office (State)  Experience in Higher Education Projects (Mandatory)  Knowledge of K – 14 Construction in CA  Experience in Design Build Contracts  Experience & Approach to Value Engineering  Experience with Complex Financial Management  Experience with Program Controls  Approach to Program Planning and Design

PM/CM Selection Criteria (cont.)  Experience & Approach to Cost Estimating  Experience & Approach to Bidding  Experience & Approach to Multiple Contract management  Experience & Approach to Construction Administration  Experience & Approach to Project Management  Experience with Managing Multiple Disciplines  Experience & Approach to Design Management

PM/CM Selection Criteria (cont.)  Experience with Move Management  Experience & Approach to Communications  Experience with Public Contract code  Experience with Bond Programs & Financing  Experience with Shared Governance  Size, Experience, & Composition Firms  Responsiveness to RFQ  Business Practices

Program/Construction Management RFQ/RFP: The Process  Selection Committee - Established 10/8/04  Public Notices Published - 10/28, 11/5/04  Mandatory Prebid Briefing Conducted (30 Firms) - 11/11/04  RFQ Issued (9 Firms Responded) - 11/11/04  RFQs Screened, Long List Established (4 Firms) - 12/17/04  Request For Proposal Issued (RFP) - 12/17/04  Long-Listed Firms Interviewed - 1/27/05  BOT Interviews Finalist Firms (2 Firms) – 2/8/05  Notify Selected Firm / Authorized Staff to Negotiate Contract– - TBD  Negotiate contract (March / April BOT)  Assign Tasks

PM/CM Interview Procedures Interview – Firm Presentation – 25 Minutes – Board Question & Answer – 15 Minutes – Break & Setup – 10 Minutes Specific Reponses to Specific Questions – Shared Governance – Financial Management – Scheduling – Program Controls & Reporting – Communications

Interviews  3D/International  Swinerton Management & Consulting

PM/CM Committee Evaluations  Statement of Qualifications Technical Content  Financial Strength  Request for Proposal Technical Content  Reference Checks  Elimination Interviews – 4 Firms - Presentation (Format / Interaction) - Reponses to Committee Questions  Recommendation – 2 Firms

Questions & Answers Carolyn Sanders José D. Nuñez