FIRST COURSE Microsoft Access (Basics). XP Objectives Define the terms field, record, table, relational database, primary key, and foreign key. Learn.

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FIRST COURSE Microsoft Access (Basics)

XP Objectives Define the terms field, record, table, relational database, primary key, and foreign key. Learn how to manage a database by compacting, backing up, and restoring a database New Perspectives on Microsoft Office 2007: Windows Vista Edition2

XP Organizing Data Your first step in organizing data is to identify the individual fields – The specific value, or content, of a field is called the field value – A set of field values is called a record Next, you group related fields together into tables New Perspectives on Microsoft Office 2007: Windows Vista Edition3

XP Databases and Relationships A collection of related tables is called a database, or a relational database You connect the records in the separate tables through a common field A primary key is a field, or a collection of fields, whose values uniquely identify each record in a table When you include the primary key from one table as a field in a second table to form a relationship between the two tables, it is called a foreign key in the second table New Perspectives on Microsoft Office 2007: Windows Vista Edition4

XP Databases and Relationships New Perspectives on Microsoft Office 2007: Windows Vista Edition5

XP Relational Database Management Systems A database management system (DBMS) is a software program that lets you create databases and then manipulate data in them In a relational database management system, data is organized as a collection of tables New Perspectives on Microsoft Office 2007: Windows Vista Edition6

XP Exploring the Microsoft Access Window New Perspectives on Microsoft Office 2007: Windows Vista Edition7

XP Backing Up and Restoring a Database Backing up a database is the process of making a copy of the database file to protect your database against loss or damage The Back Up Database command enables you to back up your database file from within the Access program, while you are working on your database To restore a backup database file, you simply copy the backup from the drive on which it is stored to your hard drive New Perspectives on Microsoft Office 2007: Windows Vista Edition8