Certification of Salary Distribution Reports What is a Salary Distribution report?

Certification of Salary Distribution OMB Circular A-21 requirement: Educational institutions receiving federal funds must document the distribution of salaries and wages paid to employees performing services on federally sponsored projects.

Records used to Satisfy A-21 Timesheets (biweekly or hourly attendance reports) - for non-exempt employees Oracle business applications to create and print Certification of Salary Distribution reports - for exempt RF employees & Suny Employees

Document that represents an average distribution of salary paid to an employee during the reporting period for compensated activity that they are obligated to perform. What is a Salary Distribution Report?

SOURCES Research Foundation Payroll IFR process for state employees performing service on RF administered sponsored project Cost-Sharing process- certifying unreimbursed personal service effort on federal, federal flow and sponsored awards where cost sharing is required.

RESEARCH EMPLOYEES Salary paid by Project A= 25 % $250 Salary paid by Project B= 25% $250 Salary paid by Project C= 50% $500 Total RF Salary= 100% $ % of Charges must be distributed

SUNY Employees Total of SUNY effort + Research Effort (IFR & C/S) must always equal 100% IFR + CS + OIA* = 100 % * other institutional activities

Universal Reporting Periods SPRING 01/ /31 SUMMER06/ /31 FALL09/ /31

Academic Appointments Universal periods will result in overlap with academic calendar SPRING ’01 SUNY Assignment = January 1 – May 18 RF Assignment = May 21 – May 31

CERTIFICATION Each Salary Distribution Report must be SIGNED & DATED by either Employee, Principal Investigator or other authorized official Only One signature is required Certified Form must be returned to the Accounting Department.

Anticipated Due Dates