The KnowledgeBank: Powered by DSpace Laura Tull Systems Librarian Ohio State University Libraries WiLSWorld July 27, 2004

The KnowledgeBank  A knowledge management system for the university to support the creation, organization, storage, dissemination and preservation of the institution’s digital information assets.  Both a “referatory” providing links to digital objects and an institutional “repository” that captures the intellectual output of the university produced in a digital format.

The KnowledgeBank  Faculty Expertise Directory  Web Media Collective  Digital Union  Institutional repository

Institutional Repository  Captures the intellectual output of the university community  New scholarly publishing paradigm  Institutional visibility and prestige

Institutional Repository  Olentangy River Wetlands Research Park  Undergraduate Honors Theses  Hilandar Research Library – Watermarks  Polar Oral History Program

DSpace – What we will cover  What is DSpace?  DSpace demonstration  Important features  Future directions  OSU’s approach to DSpace

DSpace – What is it?  DSpace Open source software Developed by MIT Libraries and HP Research Labs Digital library system/Digital Asset Management System/Institutional repository

DSpace – What does it do?  Captures Digital material in any format Directly from creators (e.g. faculty) Large-scale, stable, managed long-term storage  Describes Descriptive, technical, rights metadata Persistent identifiers

DSpace – What does it do?  Distributes Via Web  Preserves Bitstream preservation guaranteed Functional preservation - Institution decides which formats they will support into the future

DSpace – Information Model  Communities Collections Items (metadata plus bitstreams)  Digital files (bitstreams)

DSpace – Basic User functions  Search & browse all of DSpace, one community or one collection  Subscribe to collections  Submit material (if authorized)

DSpace – Subscribe to a collection  Register with DSpace  Subscribe to collections and receive alerts of new additions

DSpace – Submit material  To submit material, users must register  DSpace administrator authorizes users to submit material to particular collections  Material must be in digital format

DSpace – Important features  Batch load utility  Up to three optional workflows  Templates for metadata  Access control - Collections can be open to the world or restricted to a select group of people

DSpace – Important features  Transactions are secure (SSL)  Supports OpenURL linking  Supports metadata harvesting OAI-PMH as a data provider

DSpace – Preservation Bit preservation guaranteed but … Persistent identifiers to items and bitstreams Reference model for OAIS Records technical metadata upon ingest

DSpace – Preservation “History component of DSpace generates metadata which describes how the content and metadata associated with a work within the system changes over time” METS in release 1.2

DSpace – Future directions  Interoperability with course management systems  Incorporating other metadata schemas IMS/SCORM (educational material) SIMILE project (HP,MIT,W3C)

DSpace – Future directions  OCLC is integrating authority control  Ingest of a web site (iCampus project)  Google partnership  Creative Commons license

How to get started  Understand what faculty want  Identify a variety of content  Be flexible  Do a pilot  Define your staffing model, policies, service model, procedures, marketing plan

Faculty needs and concerns  Intellectual property, copyright  Ease of use  Interoperability with software they already use (CMS, Powerpoint, etc.)  Single sign on  Ability to restrict collections to OSU, their college or department

OSU’s Staffing model  Marketing & user support Knowledge Bank Program Manager (50%) Systems Librarian (20%)  Metadata support Head, Access, Support, & Accounting Department (10%) Metadata Librarian (50%)  Technical support Systems Developer/Engineer – OIT (Less than 10%) Senior Systems developer (50%)

Funding & costs  One-time funding from Ohio Board of Regents’ Research Challenge funding through June 2005 for startup  Service level agreement for technical support (server, storage, personnel) with the Office of Information Technology.

Policies  Who can submit?  What types of content will you accept?  What will your withdrawal policy be?  What formats will you support into future?

OSU Service model  Community and collection set up  Training and user support  Metadata consultation/services  Storage (currently no cost but …?)  Preservation services  Digitization services

OSU Procedures  Market to interested groups on campus  Provide a demonstration of DSpace  Meet with community (workflow, metadata)  Community and collection setup in DSpace  Training (incorporates metadata recommendations)  Follow-up user support

DSpace – Important URLs  OSU pilot (  DSpace Federation (  MIT (  SourceForge (