USPS Updates December

Sick Leave Accumulation Tracking Released via OECN_OOPS on

USPS1112 Initialization program required to initalize new fields – USPBEN current service hours and accum /serv field set to zeros – USPEMP part time field set to “N” 3

USPSCN/BIOSCN New Part-time flag added – Signifies if an employee should have sick leave accumulated at the rate set in the accum/serv field on BENSCN for ever 80 hrs of service found in the BENSCN “current service hours” field 4

USPSCN/BIOSCN 5

USPSCN/BENSCN Current Service hours field added – Contains the total accumulated service hours that have not been processed though MASSICK – Incremented based on the retire hours processed through payroll Accum/Serv field added – Increment by which sick balance will be increased by for every 80 hours of service when MASSICK is ran 6

USPSCN / BENSCN 7

CHKUPD Now adds the retire hours total for the employee to the current service hours field if the employee is marked as “part-time” 8

MASCHG/MASSICK Can be ran in projection or actual mode Will increment the sick leave balance by the amount in the BENSCN accum/serv field for every 80 hrs of service found Any remaining hours after incrementing remain in the BENSCN current service hours field Allows selection based on appointment type and pay group 9

MASCHG/MASSICK 10

USPLOAD/BIOSCN Updated to allow loading the following BIOSCN fields – PART_TIME 11

USPLOAD/BENSCN Updated to allow loading the following BENSCN fields – CURRENT_SERVICE_HOURS – CURRENT_SERVICE_HRS_ACCUM 12

Datatrieve The following datatrieve domains were updated for the new fields – BENEFIT_BAL – EMPLOYEE 13

UDMS The following UDMS records were updated for the new fields – EMPLOYEES_REC – BEN_BAL_REC The following UDMS views were updated for the new fields – EMPLOYEES – BIOGRAPHICAL – BENEFIT_BAL 14

Employer Sponsored Health Insurance on the W2 15

Employer Sponsored Health Care Cost On W2 This reporting is optional for 2011 This total is being included for informational purposes only it DOES NOT effect the taxability of benefits Dental and vision are not required to be included in the total if they are separate plans and not included as part of the medical plan This total includes both employee and employer contributions 16

USPS1112A Conversion program USPS1112A is required to be executed after applying the December release DEDSCN – FED-EMPLR-HEALTH-COV total initialized to zeros DEDNAM – DEDUCT-EMPLR-HLTH-COV flag initialized to space PLEASE NOTE: This conversion program must be ran after the December release is applied and before users begin processing in USPS 17

USPSDAT/DEDNAM New flag added to REG and ANN deduction screen: “Include as employer-sponsored health converage?:” If answered “Y” the YTD deduction totals will be included in the total moved to the employees W2 18

USPSDAT/DEDNAM 19

USPSCN/DEDSCN The federal deduction record has been modified A new field called “Emplr Hth:” has been added that will allow a specific value to be reported in box 12 code DD This will override any automatic totaling done by W2PROC based on the DEDNAM records 20

USPSCN/DEDSCN 21

W2PROC When processed W2PROC will total the employee and board contribution amounts from all deductions flagged as applicable in DEDNAM If there is a value in the federal DEDSCN field this value will be used The total will be copied to box 12 with code DD The submission files created by W2PROC will also contain the total in the appropriate fields 22

W2C W2C has been updated to allow the correcting of the employer-sponsored health coverage amount reported in box 12 23

AUDRPT Any modifications to the new federal DEDSCN field will be audited 24

USPLOAD/DEDNAM Updated to allow loading the following field for regular and annuity deductions – EMPLR_HEALTH_COV Valid values are “Y” or “N” 25

USPLOAD/DEDSCN Updated to allow loading of new employer sponsored health coverage field on federal DEDSCN record – EMPLR_HEALTH_COV Must be numeric 26

Datatrieve The following datatrieve domains were updated for the new employer sponsored health care fields – W2_TAPE_REC – DEDUCTION_REC – EMPLOYEE_DEDUCTIONS 27

UDMS The following UDMS records were updated for the new fields – DEDUCT_NAME_REC – FED_DED_REC The following UDMS views were updated for the new fields – DEDUCTION_NAME – DED_FEDERAL 28

Additional 2011 Year-end Updates 29

W2PROC Type of employer prompt added – A new “type of employer” field has been added to W2PROC for 2011 – Valid values are F – Federal Government Employer S – State and Local Government Employer T – Tax Exempt Employer Y – State and Local Tax Exempt Employer N – None Apply – The value selected will be reported on the W2TAPE.SEQ file per IRS regulations 30

W2PROC 31

W2PROC CCA has made some modifications to the RS record format for 2011 USPS has been updated to cope with this and the W2CCA.SEQ file has been modified to reflect the changes 32

Support for designated Roth 457b contributions IRS regulations now allow Roth contributions to 457b plans (if certain stipulations are met. See ,00.html for further details) ,00.html USPS has been modified to support this 33

USPSDAT/DEDNAM For regular deductions a new 457b designated Roth flag has been added to the DEDNAM “designated roth” field. 34

USPSDAT/DEDNAM 35

USPLOAD/DEDNAM USPLOAD has been updated to allow the loading of the new designated Roth value – DESIGNATED_ROTH Value of “3” signifies Roth 457b 36

W2PROC Totals for designated Roth 457b deductions will now appear in box 12 with a code of “EE” on the W2 The Roth 457b totals will also be moved to the appropriate locations on the W2 submission files 37

W2PROC Prior to June 25 th, 2011 SSNs that began with the following values were considered invalid – 772 – 799 – 800 – 899 SSNs are now allowed to begin with these numbers W2PROC will no longer generate an error if SSNs beginning with these ranges are encountered SSNs beginning with the following ranges are still considered invalid – 000 – 666 –