CIS 338: Printing Dr. Ralph D. Westfall February, 2003.

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Presentation transcript:

CIS 338: Printing Dr. Ralph D. Westfall February, 2003

Create Print Reports 2 Ways 1. place fields on report layout manually interface is relatively easy to use 2. or use retrieve structure automated layout easier to create summary fields such as subtotals within the report makes it difficult to use code to get information from data source

Manual Report Layout start new project Project>References>Microsoft ActiveX Data Objects 2.[ ] Library, OK Project>Components>Designers>Data Report, OK add command button to form double click button and add code

Manual Report Layout Code Dim cn As ADODB.Connection 'General Set cn = New ADODB.Connection 'Form_Load cn.ConnectionString = _ "Driver=Microsoft Access Driver (*.mdb);DBQ="_ & App.Path & "\[yourdatabase].mdb;" cn.Open dbquery2000.mdb

Manual Layout Code - 2 Dim sSQL As String 'General Dim rs As New ADODB.Recordset 'Command1_Click() sSQL = "select * from Payments where Date > # #" Set rs = cn.Execute(sSQL)

Adding a Data Report Project>Add Data Report Data Report toolbox & Properties windows Data Report Designer window parts Report Header – titles etc. for whole report Page Header – headings etc. for each page Detail – data in report for each record Page Footer – at page bottoms Report Footer - after last report lines

Designing a Data Report click RptLabel (tool) and draw on report put label information into Caption property click RptTextbox and draw on report put name of a field in database into DataField property for each RptTextbox BldgNo AcctNo Payment

Data Report Code 'Command1_Click() Set DataReport1.DataSource = rs DataReport1.Show run project and view report note Print button at top of report also Export button: save as HTML or text 'Notes

Enhancing a Data Report what needs to be fixed? make changes in layout, as necessary can change RptTextBox and Label Font click and drag Section boundaries to tighten spacing move RptTextBoxes and Labels to fit into new boundaries

Enhancing a Data Report - 2 special characters for label Captions %p – current page number %d – current short date (mm/dd/yy)  other date formats available %t – current military time (e.g., 14:20)  other time formats available %i – Title property of DataReport object etc. 'p. 649

Enhancing a Data Report - 3 RptImage (tool) to place image on page click Picture property to identify source file RptLine to draw lines on page RptShape to draw geometric figures Shape property identifies type of figure

Enhancing a Data Report - 4 RptFunction (tool) adds summary fields DataField property = database field name FunctionType property for type of data RptFuncSum, …Ave(rage) …Min(imum), …Max(imum) …RCnt – record count etc. 'p. 652

Enhancing a Data Report - 5 putting a variable into a header (p. 647) Dim strFirstDate strFirstDate = " " DataReport1.Sections("Section4").Controls_ ("lblHeader").Caption = strFirstDate put this code before DataReport1.Show headers: Section4=report, Section2=page (or names you changed to) lblHeader is Name of a label control

Enhancing a Data Report - 6 Crystal Reports packaged with VB much more control over appearance need to install Crystl32.exe from Visual Studio CD runs from Add-Ins>Report Designer very old version of Crystal Reports (4.6 or ?)

Automated Report Layout Project>References>Microsoft Data Environment Instance 1.0>OK may need to install SP4 to get this Project>Components>Designers>Data Environment, OK Project>Add Data Environment right click Connection1 in Environment set Provider to Microsoft Jet 4.0 OLE DB browse for database name in Connection

Automated Report Layout - 2 right click Connection1 >Add Command right click Command1 >Properties Database Object = View for query or Table Object Name = QueryTotalDetail Grouping tab check Group Command Object select BldgNo, SumOfPayment, click >, then click OK

Automated Report Layout - 3 Project>Add Data Report DataSource = DataEnvironment1 DataMember=Command1_Grouping right-click DataReport2 click Retrieve Structure, Yes Warning: destroys any previous layout and controls on this form

Automated Report Layout - 4 tile Data Environment and DataReport2 in the Data Environment, click on the plus sign (+) for the Summary fields in Command1_Grouping click/drag BldgNo from Summary fields to DataReport2 Group Header SumOfPayment -> Group Footer

Automated Report Layout - 5 click and drag Detail field(s) into DataReport2 Detail e.g., Payment note that you get 2 controls: label and text box if necessary, use Ctrl key to select textbox and move away from label

Automated Report Layout - 6 add another command button to form put code in button's click event DataReport2.Show run project and view report 2 make changes in layout as necessary