Welcome to Student News 1:00 – 2:00 (call in 12:30) Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please a list of VTC attendees at your site to:

Introduction Student News VTC Welcome to the October 2011 Student VTC. NOTE: The Student News VTC will not be recorded from this point forward. If this is a concern for your district please contact Tim Colliver. The PowerPoint will be posted to as usual. If you have comments or suggestions for VTC topics, please them to:

Additional Contact Phone Number We are excited to announce an 800 number for users outside our local calling area Continue to use (509) within our local area

Registration opens October 24, 2011 – 2012 Registration Fees remain the same as 2011 Shooting Star Award – Nominations due by January 15, 2012 Fill the bus to Bellevue? – November 15 deadline – if March 11 – 13 Bellevue, WA

Position Announcement After consideration by the NorthEast Regional Data Center Advisory Committee, it was agreed it is time to add a Student System Manager to the team. Position will be posted at and advertised in the Spokesman-Review this weekend. – See the posting for additional details and timelines.

Student Pac-to-Web Transition August 2012 is the twilight for PaC. As announced in NERDC Notes, the Skyward student PaC system will begin a phased transition to Skyward web. Web training is completed in several areas.

Student Pac-to-Web Transition What to Expect After the Completion of Each Phase Functionality in each area will be disabled in PaC. o The PaC buttons will be unavailable for these areas. All data entry in these areas will be performed in Web Access. There will be several phases to this project. Phase I and II have been determined. Watch for additional phases to be announced.

Student Pac-to-Web Transition Phase I Modules  Student Services (Special Education)  Data Mining  Discipline  Health  Text Books  Busing  Obligations  Guidance The transition to Web Access for Phase I will be complete on November 27, 2011.

Student Pac-to-Web Transition Before the Change

Student Pac-to-Web Transition After the Change Notice the missing buttons

Student Pac-to-Web Transition Phase II Modules  Student Profile  Family  Staff  Attendance  Grading  Current Year Scheduling  Lockers  Year End Process The transition to Web Access for Phase II will be complete on January 29, 2012.

Student Pac-to-Web Transition What can be done to prepare? Encourage users to work in Web Access now. Make sure to access Skyward Web through your local computer’s browser, not through Citrix. Be sure users have security in these areas of Student Web Access. No security changes will be needed in PaC Student Management. Review the training documents posted on our website. And access Skyward Help in Web Access.

Contact Information Tim Colliver, Director NorthEast Regional Data Center Direct: (509) Cell/Afterhours Critical Support: (509) Department: (509) or

News

News Upcoming Workshops Oct Grading trainings – Grading and Transcript in Web Access announcements sent to District Contacts on 9/20/2011 Nov CEDARS Overview – Monday, November 7, 2011 Time: 10:00 AM to 1:00 PM Session to be held at NEWESD 101 and broadcast on K20 Registration deadline for VTC is October 27

News Upcoming Workshops Nov TBA AM Discipline – Discipline in Web Access An announcement will be sent to District Contacts soon PM Test Score Import – Importing HSP, MSP and EOC in Web Access An announcement will be sent to District Contacts soon These will be regional trainings. Date, time and location will be sent in the upcoming announcement.

News Upcoming Releases School Year Release Schedule All systems will be down from 3:00 AM – 9:00 PM on these designated Saturdays: November 5, 2011 March 3, 2012 July 14, 2012 Please inform all users accordingly – including families and teachers

Activities Path: WS\OF\AC\AM

Activity Master Activities are entity specific. Activities are school year specific. Activities are identified with a unique Activity Code. To Add an Activity Use the Add button.

Activity Master - Add Enter a unique Activity Code, a short and a long description. The Start and Stop dates need to include the dates an activity is being used. If the activity is being used with the Athletic Grading Bucket or for Grade Checks the ‘Use for Grading” must be set to Yes. Activity Leader and Contacts are used in conjunction with My Activities on the EA+ tab. These names must be in the Staff Table.

Activity Master Edit or Delete After adding your new activity, review the information by expanding the activity with the ‘+’ on the left. The Edit and Delete buttons can be used to maintain the Activity.

Activity Master Adding Students To Add Students to an Activity, expand the Student Roster and use the Add Student or the Add Students by Class hyperlink.

Activity Student Roster Adding Students In the left column, check the students you are adding. When finished use the Save button to save the activity roster. Don’t forget to use the Filter Options and/or the Quick Filter to isolate the students so your selection list is manageable.

Activities By Student Activities By Student is used to list a students current and historical activities. Activities can also be maintain for a specific student using the Maintain Activity hyperlink. WS/OF/AC/BS

Activity – Reports Activity Report by Activity The Activity Report by Activity is used to get a roster of the selected Activities. WS/OF/AC/RE

Activity – Reports Activity Report by Activity Use the Activities button to select Activities. Be sure to use the filter options to find the correct school year and activity. Add a Template Enter a Template Description Select Print using Activity Selection Choose Active in the Student Status

Activity – Reports Activity Report by Activity

Activities – Student Profile Activities are also available in the Student Profile on the Activity TAB WS/ST/PR/Activity Tab

Activities – My Activities My Activities may be used by Activity Directors or others needing information about specific Activities. These users must be in the Activity Staff list and have proper security. Student Search and Reports include: Activity Roster, Attendance Detail, Progress Missing Assignment and Report Card Summary Reports

Lockers Path: WS\OF\LO

Lockers - Codes Lock Codes and Lock Makes are needed if you school does not have built in locks. All buildings need to define Locker Areas. When adding Locker Areas, choose the correct Lock Type and if you are Allowing 2 Students per Locker.

Lockers – Locker Codes Locker Codes are added using a Mass Create/Delete Lockers Utility or imported from an external file. This places the locker numbers in specific Locker Areas. For help Creating Lockers or Importing please call NEWESD 101.

Lockers – Utilities Mass add Lockers by Range This utility assigns lockers to students. Lockers may be assigned by area to specific grade levels, genders, by advisor or by homeroom. The option to Assign Students Randomly scatters the locker assignments in the pool of students.

Lockers – Student Lockers Student Lockers may be used to assign lockers to students one at a time. Find the student and use the Add Primary or Add Secondary Locker hyperlink. Use Edit or Remove to maintain the locker. If your district has external locks, use the maintain locks to manage the student’s lock.

Lockers – Student Profile Lockers are also available in the Student Profile on the Locker TAB Use the buttons on the right for Locker Maintenance.

Lockers - Reports To print a list of students in lockers, use the Student Locker Report by Range. Make the selections needed for your report. You can print locker combinations on this report. You can also print locker numbers and combinations on the Student’s Schedule.

Lockers – Reports Student Locker Report by Range

Printing the VTC PowerPoint Notes Version In PowerPoint – Choose File Choose Print In the Slides Area – Choose Note Pages The Note Pages Version will print the detail of each slide. See the Preview below. This is always one slide per page.

Security Maintaining *Stu Full Access Groups Path - Product Setup Tab/CA/SE/SG/WS

Security Maintaining *Stu Full Access Groups For every *Stu Full Access Group, use the Edit Security Levels button For all the areas in the drop down, choose Check ALL Then choose Assign Selected Set the security to 5/5 and Apply.

CEDARS No Errors Can have Logical Delete

CEDARS Staff Schedule.CourseID Error OSPI has notified WSIPC that they have had a large number of districts with the following exceptions this week: “Staff Schedule.CourseID does not have a parent record in the Course Catalog file” and “Student Schedule.CourseID does not have a parent record in the Course Catalog file”. PROCEDURE: Ensure that courses with a Course Status of Inactive or a Category of Transfer (WS\OF\CS\BC\CM) do not have a teacher assigned to the Meet, and do not have students scheduled into the Section. NOTES: Courses with a Status of Inactive or a Category of Transfer are not included in the Course Catalog file. However, if there is a teacher assigned to the Meet or students scheduled in the Section, those courses are included in the Staff and/or Student Schedule files. If a course is not included in the Course Catalog file but is included in the Staff Schedule file and/or the Student Schedule file, it will cause the above exceptions.

P223 – K-3 Poverty New Columns

Resources Northeast Regional Data Center Website: Look for Skyward Student Resources on the left side of the screen Contact Information and Calendar are available on either the home page or within Skyward Student Resources

Feedback VTC topics you’d like to see covered? Training needs? suggestions to

Thank You! Please a list of VTC attendees at your site to: