STAFF APPRAISAL PROGRAMS Unit 11 STAFF APPRAISAL PROGRAMS

* giving and receiving feedback that occurs within most organizations Definitions: * Systematic evaluation of individual with respect of their performance on the job and their potential for development * giving and receiving feedback that occurs within most organizations * Purposes of Performance appraisal : To determine job competence To enhance staff development and motivate personnel toward higher achievement To recognize employee's accomplishments To improve communications between supervisors.

5. To improve performance, encouraging better relationships among nurses 6. To aid supervisor’s counseling. 7. To determine training and developmental needs of nurse. 8. To make inventories of talent within the organization. * Uses of performance appraisal: Salary determination Promotion decisions. Transfers. Demotionsتنزيل الدرجة. Staff development.

* Components of appraisal process: Day by day supervisor-subordinate interactions. (coaching, counseling, disciplining) Written documentation The formal appraisal interview. Follow up session may involve training and discipline when needed. * Components to be evaluated: Traits: (Personal characteristics) Results. Behavioral criteria: (Professional behavioral activities). Combining different types of criteria.

Methods of evaluation: 1. Anecdotal note: Are objective descriptions behavior recorded on paper or a form *The notations should include who was observed, by whom, when, and where. * description of setting or background and the incident, and recommendations may be included. Good &bad words should be avoided. 2. Checklists: - Assess the presence or absence of desired characteristics or behavior. E.g. tangible variables, and nursing skills.

3. Rating scales: The most widely used - Method of rating an individual against a set standard. ( job description, desired behaviors or personal traits). 4. Management by objectives (MBO) : Tool for effective planning and appraisal. (objectives & not personality characteristics)

The following steps guide the employee and supervisor in their roles The following steps guide the employee and supervisor in their roles. (MBO) The job description serves as a guide only. Employee sets short-tern goals and target dates in cooperation with the manager Both parties agree upon the evaluation criteria. Regularly but more than once a year the employee and supervisor meet to discuss progress. (modification can be made if both parties agree). The manager’s role is supportive, assisting the employee goals. Manager determines whether goals was achieved or need coaching and counseling. The entire process focuses upon results and not upon personal traits

Advantages of MBO: Employees set their own goals Minimize Defensive feeling, and team work prevails. Focus on the controllable present and future rather than the uncontrollable past. 5. Peer review: (collegial review) group of registered nurses evaluate the quality of another registered nurse’s professional performance .

* Notes before implementing peer review appraisal tools: Tools must reflect standards to be measured. Staff must receive orientation to the process prior to its implementation. Data needs to be obtained from agreed-upon sources e.g. observations, charts, care plans. Ongoing support, resources, and information must be available to the staff during the process. peer review in nursing should continue to expand as nursing increases it’s autonomy and professional status

6. Appraisal interview: (several kinds) - Tell and sell = works best with new employee Tell and listen = superior speaks half the time and the subordinate speak for the remainder time. (good relationship) * Discipline of personnel: Lack of knowledge about policies and procedures are the cause the disciplinary action. Manager should provide orientation for the new employee. E.g. (employee’s handbook). The primary function of discipline is to encourage the person to behave appropriately in the future.

Principle of disciplinary action: 1- Positive attitude: - manager’s duty is to maintain a positive attitude by expecting the best from her staff, and preventing or correcting undesirable behavior 2- Investigate carefully: - Manager must check allegationsادعاءات, talk to witnesses. - Manager should accept the staff nurses account until and unless the allegations are proven The supervisor may wish to consult other supervisors.

Principle of disciplinary action.. Cont.: 3- Be prompt: If the discipline is delayed, the relationship between the punishment and the offense may become less clear. (The longer the delay, the more the staff nurse forgets her actions, and the fewer are the positive educational effects for the future). 4- Protect privacy: Disciplinary action affects the ego and it is better to discuss the situation in private. Helping the nurse save face, but public reprimand may be necessary for a nurse who does not take private criticism seriously.

Principle of disciplinary action.. Cont.: 5- Focus on the act: - When disciplining a staff nurse, the supervisor should focus on unacceptable behaviors not on personality. 6- Enforce rules consistently: -Offending employees should be treated equally. Consistency reduces the possibility of favoritism. 7- Be flexible: A penalty should be determined only after the entire record of the employee is reviewed, and should also be taken into consideration. (If the supervisor enforces identical penalties for seemingly similar offenses, she may be excessively sever with one person and lenient with the other).

Principle of disciplinary action.. Cont.: 8- Advise the employee: - Employer must be informed that his conduct is not acceptable. 9- Take corrective, constructive action: -The staff nurse should be counseled as to what behavior is required and how she can avoid future disciplinary action 10- Follow up: - Manager should quietly investigate to determine if the staff nurse's behavior has changed. And reevaluate the situation to try to determine the reason for the nurse's attitude.