Windows Rights Management Security for Microsoft Documents and s Presented By Stephanie L. Moore, Ph.D. Patricia Cantrell Center for the Enhancement of Teaching & Learning

Protect Individual Files –Tool: Windows Rights Management Encrypt data (like locking an entire section of your hard drive) –Tools: PGP or TrueCrypt Two ways to protect your data

Windows Rights ManagementEncryption

The Difference Windows Rights Management Encryption Can only use for Excel, PowerPoint, Word and Outlook s More like setting “permissions” on who can view, and what they can do Intended to limit who can access Can encrypt ANY file More like locking a file – only a person with a key can open the file Intended to keep everyone out but you

Why/When WRM? Sending sensitive information/data –Examples: Sending information, data or ideas that should have a limited audience –Examples: Sending content that should expire after a certain date –Examples:

Step 1:(UNC/enterprise solution) Turn on Windows Rights Management Already on your work machine as part of Windows Place call to Help Desk IT staff member will “turn it on” Little time, No cost Easy to use WRM - How

Document Permissions Icon Grayed out when not active Red circle with “dash” or “minus sign”

WRM - How

WRM – How -

Permissions either all on or all off Overrides permissions set to attached documents SO … let’s look at handling attachments

WRM – How – w/ Attachments Do you want to protect what’s in the attachment, or what’s being communicated in the ? –Sensitive information in the itself? – set permissions on the –Sensitive information only in the attachment? – set permissions in Word, Excel or PowerPoint, attach to , but do NOT secure

WRM – Let’s Practice! Word, Excel or PowerPoint – will have to practice on your machine