Microsoft Office Illustrated Introductory, Windows Vista Edition Using Forms

Objectives Create a formCreate a form Use Form Layout ViewUse Form Layout View Use Form Design ViewUse Form Design View Add fields to a formAdd fields to a form(continued) Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Objectives Modify form controlsModify form controls Create calculationsCreate calculations Modify tab orderModify tab order Insert an imageInsert an image Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Creating a Form A form enables you to arrange fields of a record in any layout you wishA form enables you to arrange fields of a record in any layout you wish You can enter, edit, delete and navigate data in forms just like query and table datasheetsYou can enter, edit, delete and navigate data in forms just like query and table datasheets Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Form Wizard One way to create a form is by using the Form WizardOne way to create a form is by using the Form Wizard The Wizard asks you questions to determine the information you wantThe Wizard asks you questions to determine the information you want Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Form Wizard: Selected Fields Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Bound and Unbound Controls Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Every item on a form is a control, such as text boxes and labelsEvery item on a form is a control, such as text boxes and labels Bound controls display dataBound controls display data Unbound controls do not display dataUnbound controls do not display data

Form Controls Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Using Form Layout View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Allows some design changes to the formAllows some design changes to the form A new feature of Access 2007A new feature of Access 2007 You can add / delete fieldsYou can add / delete fields You can change formatting such as fonts and colorsYou can change formatting such as fonts and colors

Using Form Layout View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Using Form Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Another way to create a form is by using Form Design ViewAnother way to create a form is by using Form Design View Design View displays no dataDesign View displays no data Provides sole access to the detailed structure of the form, such as Form Headers and FootersProvides sole access to the detailed structure of the form, such as Form Headers and Footers

Mouse Actions in Form Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Adding / Deleting Fields on a Form Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Can be done in Layout View or Design View using Field List windowCan be done in Layout View or Design View using Field List window To add a field: drag it from the Field List to the location you wantTo add a field: drag it from the Field List to the location you want When you add a new field, 2 controls are created: label and text boxWhen you add a new field, 2 controls are created: label and text box To delete a field: click to select the field, then press [Delete]To delete a field: click to select the field, then press [Delete]

Form Layout View: Adding Controls Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Modifying Form Controls Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Many common properties can be modified in Form View or Layout ViewMany common properties can be modified in Form View or Layout View Some properties (such as Control Source) can only be viewed and changed on the Property SheetSome properties (such as Control Source) can only be viewed and changed on the Property Sheet

Modifying Form Controls Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Property Sheet: a list of all properties (characteristics) for a selected controlProperty Sheet: a list of all properties (characteristics) for a selected control Control Source property determines field binding (the field to which a text box is connected)Control Source property determines field binding (the field to which a text box is connected)

Property Sheet Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Property Sheet: Close-Up View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Creating Calculations Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Calculations are used to add items such as subtotals and counts to a formCalculations are used to add items such as subtotals and counts to a form Expressions are needed to create a calculationExpressions are needed to create a calculation

Creating Calculations Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Expression: an equal sign and a combination of symbolsExpression: an equal sign and a combination of symbols Square brackets must surround a field name in an expressionSquare brackets must surround a field name in an expression Field name must be typed exactly as it was in Table Design View (except for capitalization)Field name must be typed exactly as it was in Table Design View (except for capitalization)

Creating Expressions and Text Boxes Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Modifying Tab Order Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab]Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab] Tab Order: the order the focus moves as you press [Tab]Tab Order: the order the focus moves as you press [Tab] All text boxes and combo boxes have a tab stop and are included in the tab orderAll text boxes and combo boxes have a tab stop and are included in the tab order

Modifying Tab Properties Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Inserting an Image Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Examples are pictures, logos, clip artExamples are pictures, logos, clip art The form section you place it in determines where it will appear on the formThe form section you place it in determines where it will appear on the form For example, determine whether you want the image at the top of the form or next to each recordFor example, determine whether you want the image at the top of the form or next to each record

Form Sections & Multimedia Controls Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Inserting an Image in the Form Header Section Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

Summary Build forms to enter and edit dataBuild forms to enter and edit data Use Form Layout View to make design changesUse Form Layout View to make design changes Use Form Design View to build and modify formsUse Form Design View to build and modify forms Every item on a form is called a “control”Every item on a form is called a “control”(continued)

Summary Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Bound controls display dataBound controls display data Unbound controls clarify informationUnbound controls clarify information Calculations require an expression that includes the = sign and symbolsCalculations require an expression that includes the = sign and symbols Tab stops and tab orders simplify data entry and navigating formsTab stops and tab orders simplify data entry and navigating forms Images can be added for a more professional-looking formImages can be added for a more professional-looking form