Exploring Office Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts. Getting Started with Windows® XP Robert Grauer and Maryann Barber Exploring Microsoft Office 2003

Exploring Office Grauer and Barber 2 Objectives (1 of 2) Describe the Windows desktop Use the Help and Support Center to obtain information Describe the My Computer and My Documents folders Explain how folders are used to organize the files on a disk Differentiate between a program file and a data file Download a file from the Exploring Office Web site

Exploring Office Grauer and Barber 3 Copy and/or move a file from one folder to another Delete a file, then recover the deleted file from the Recycle Bin Create and arrange shortcuts on the desktop Use the Search Companion to locate a file on your system Use the My Pictures and My Music folders to manage photographs and music Use Windows Messenger for instant messaging Objectives (2 of 2)

Exploring Office Grauer and Barber 4 Case Study: Unforeseen Circumstances The opening case study focuses on the concept of file management and the importance of backing up data files. The case describes how desperate business owners can feel when important data is lost and back up copies were not made. Students are asked to think about what the owners should have done to avoid the disaster and to describe a back up strategy to keep this from happening again.

Exploring Office Grauer and Barber 5 Microsoft Windows The successor to MS-DOS, the text-based operating system for the original PC Introduces four essential features:  GUI (Graphical User Interface)  Common User Interface; i.e., a consistent look and conventions in all applications  Multitasking; i.e., run multiple applications  The ability to share data between applications These capabilities are found in all versions; Windows 95, 98, NT, 2000, and XP

Exploring Office Grauer and Barber 6 Evolution of Windows Windows XP has two editions  XP Home edition  XP Professional edition Replaces all previous versions of Windows Slightly different look from earlier versions, but essential concepts are the same  Start button, Common User Interface, Taskbar

Exploring Office Grauer and Barber 7 Welcome to Windows® XP Some user accounts require a password The Home and Professional versions have the same Log In screen

Exploring Office Grauer and Barber 8 The Start Menu The menu can be configured for the XP theme (double columns)

Exploring Office Grauer and Barber 9 The Start Menu (Continued) Or, it can be configured for the Classic theme (one column)

Exploring Office Grauer and Barber 10 The Desktop The Desktop can be configured for the Windows XP theme Task bar and Start button Active window

Exploring Office Grauer and Barber 11 The Desktop (Continued) Or, the Desktop can be configured for the Classic theme

Exploring Office Grauer and Barber 12 Menu bar Title bar Tool bar Status bar Anatomy of a Window Minimize, Maximize and Close buttons Task pane

Exploring Office Grauer and Barber 13 Pull-down Menus Arrowhead indicates submenu will be displayed Check indicates toggle switch is on Bullet indicates choice

Exploring Office Grauer and Barber 14 Pull-down Menus (Continued) Dimmed command is currently unavailable Shortcut keys Ellipsis indicates further information is necessary Alt + E will pull down Edit menu

Exploring Office Grauer and Barber 15 Dialog Boxes Tabs provide access to sets of options Option buttons indicate exclusive items Help button Spin buttons Command buttons Text box allows entry of specific information

Exploring Office Grauer and Barber 16 Help and Support Center Toolbar Subtopics Index button Keyword

Exploring Office Grauer and Barber 17 Hands-on Exercise 1 Title of Exercise: Welcome to Windows XP Objective: to log on to Windows XP and customize the desktop; to open the My Computer folder; to move and size a Window; to format a floppy disk and access the Help and Support Center  Input file: None  Output file: Printed document with screen shot

Exploring Office Grauer and Barber 18 Disk and File Management A file is a set of instructions or data  Program file: Microsoft Word or Microsoft Excel  Data File: Document or workbook Copy, move, rename or delete a file A folder allows us to organize our files  May contain files and/or other folders Drive Assignments  Drive A – the floppy disk  Drive C – the fixed (local) disk  Drive D and higher – CD, DVD, Network drives and so on

Exploring Office Grauer and Barber 19 Files and Folders: Tiles View Task pane Status bar Chevron Folder name

Exploring Office Grauer and Barber 20 Files and Folders: Details View Task pane Status bar Chevron Folder name Selected file

Exploring Office Grauer and Barber 21 Hands-on Exercise 2 Title of Exercise: Download the Practice Files from the Exploring Office Web site Objective: to download a file from the Web and practice basic file commands; requires a formatted floppy disk (or access to hard disk) and access to the Internet  Input file: None  Output file: Practice files (downloaded from

Exploring Office Grauer and Barber 22 Windows Explorer Homework is the active folder + sign indicates object is collapsed - Sign indicates object is expanded Milestones in Communication is selected file

Exploring Office Grauer and Barber 23 Windows Explorer (Continued) Address bar reflects actual location of active folder mbarber is current user My Documents folder is expanded My Music folder is active folder

Exploring Office Grauer and Barber 24 The Exploring Office Web Site Web address (or URL) Internet Explorer is the browser HTTP protocol

Exploring Office Grauer and Barber 25 A Back Up Strategy Who – You (do not trust anyone else) What – Your Data (anything you cannot afford to lose) When – Frequently (whenever it changes) Where – Store the physical back up off site, away from your computer How – Windows Explorer

Exploring Office Grauer and Barber 26 Hands-on Exercise 3 Title of Exercise: Windows Explorer Objective: use Windows Explorer to move, copy, and delete a file; recover a deleted file from the Recycle Bin  Input file: Practice files (downloaded from the Web in exercise 2)  Output file: Print screen document to submit

Exploring Office Grauer and Barber 27 The Control Panel Windows update takes place automatically Double click to install a printer Double click to add new user

Exploring Office Grauer and Barber 28 Shortcuts Quick Launch toolbar My Computer icon Shortcuts

Exploring Office Grauer and Barber 29 The Search Companion Search Pane Chevron indicates modification date File name Word in file Chevron indicates file size Drives to search Search button

Exploring Office Grauer and Barber 30 Hands-on Exercise 4 Title of Exercise: Improving Productivity Objective: to create and use shortcuts; to locate documents using the Search Companion; to customize your system using the Control Panel; to obtain a passport account. This exercise requires an Internet connection  Input file: None  Output file: None

Exploring Office Grauer and Barber 31 Windows Media Player BBC World is selected Media Guide button Radio Tuner is active

Exploring Office Grauer and Barber 32 Digital Photography Current user Selected photo Path to selected folder Functions unique to pictures Thumbnails view Details on selected photo

Exploring Office Grauer and Barber 33 Windows Messenger References to file transfer Enter message here Emoticons Click to send file or photo

Exploring Office Grauer and Barber 34 Hands-on Exercise 5 Title of Exercise: Fun with Windows XP Objective: to use Windows Media Player, work with photographs, and experiment with Windows Messenger  Input file: None  Output file: None

Exploring Office Grauer and Barber 35 Summary Windows XP is the newest and most powerful version of the Windows operating system Every window contains the same basic elements A file is a set of data or set of instructions  Program file; Microsoft Word or Excel  Data file; Document or workbook Files can be copied, moved, deleted, and restored from the hard drive using the Recycle bin The control panel controls all computer aspects Windows XP has some fun tools, such as the Windows Messenger and Media Player

Exploring Office Grauer and Barber 36 End-of-Chapter Exercises Multiple Choice Practice Exercises  Exercise 1 – Two Different Views  Exercise 2 – Network Connection  Exercise 3 – Create Your Own Folders  Exercise 4 - What’s New in Windows XP  Exercise 5 - Keyboard Shortcuts

Exploring Office Grauer and Barber 37 End-of-Chapter Exercises Mini Cases  Case 1 - Planning for Disaster  Case 2 - Tips for Windows XP  Case 3 - File Compression  Case 4 - The Threat of Virus Infections  Case 5 - Your First Consultant’s Job

Exploring Office Grauer and Barber 38 Questions?