Manatee County Information Services Department Geographic Information Systems Section Protecting Utilities with GIS Prepared by: Manatee County GIS 3/03/2010

Manatee County Basic Stats Founded: January 9 th, 1855 Location: Coastal West Central Florida Population: 315,766 Residents Area: 893 SqMi Manatee County Government - Information Services Department Geographic Information Systems Section

Manatee County GIS GIS is a section within the Information Services Department with 7 members. Currently we support Versioned editing for Planning, Utilities, Property Appraiser, Transportation as well as all other GIS needs within Manatee County. Manatee County Government - Information Services Department Geographic Information Systems Section

What is GIS? Manatee County Government - Information Services Department Geographic Information Systems Section GIS provides a means to visualize, manipulate, analyze and display spatial data GIS provides a means to visualize, manipulate, analyze and display spatial data “Smart Maps” are database driven maps “Smart Maps” are database driven maps

GIS – The Official Definition “A Geographic Information System is a system of computer software, hardware and data, and personnel to help manipulate, analyze and present information that is tied to a spatial location.” Manatee County Government - Information Services Department Geographic Information Systems Section

Manatee County Government - Information Services Department Geographic Information Systems Section What GIS is Not GPS – Global Positioning System, a technology often used to collect spatial data for and often confused with a GIS systemGPS – Global Positioning System, a technology often used to collect spatial data for and often confused with a GIS system Static Maps – Paper or digital maps are often the product of the GIS analysisStatic Maps – Paper or digital maps are often the product of the GIS analysis Software – No single software package by itself represents a complete GIS systemSoftware – No single software package by itself represents a complete GIS system

Manatee County Government - Information Services Department Geographic Information Systems Section Data – Data – Data Location Data How Many - What Kind - Where are theyHow Many - What Kind - Where are they Scale of Data Local to GlobeLocal to Globe Data Presentation Tables, Reports and Charts... or MapsTables, Reports and Charts... or Maps Analyzing data using GIS turns ordinary data into valuable and useful information!

Manatee County Government - Information Services Department Geographic Information Systems Section Tabular Databases We tend to keep data in databases but - databases are “Not Easy to Interpret”

Manatee County Government - Information Services Department Geographic Information Systems Section Spatial Data Estimates are that 80% of all data has a spatial component. Estimates are that 80% of all data has a spatial component. Data from most sciences and industries can be analyzed “ spatially ” Data from most sciences and industries can be analyzed “ spatially ”

Manatee County Government - Information Services Department Geographic Information Systems Section How GIS Visualizes Data Vector – Linear based points, lines and polygons “features” (houses, lakes, etc.) Attributes – size, type, length Raster – Grid basedRaster – Grid based Pixel based Pixel based A location and value A location and value Aerials and other imagery in this format Aerials and other imagery in this format

Manatee County Government - Information Services Department Geographic Information Systems Section Multiple Databases can be Linked and Related Spatial data can be linked to business data and related attributes can be symbolized and displayed on a map.

Manatee County Government - Information Services Department Geographic Information Systems Section How is GIS Data Organized GIS data is organized and stored as thematic data layers - meaning one theme of data per layer

Manatee County Government - Information Services Department Geographic Information Systems Section Data Layers are like lunch; better when stacked…

Manatee County Government - Information Services Department Geographic Information Systems Section Enterprise Geodatabase Enterprise Geodatabase contains production spatial data and is organized into: Feature Classes – individual layers of thematic dataFeature Classes – individual layers of thematic data Feature Datasets – collections of related Feature classesFeature Datasets – collections of related Feature classes

Manatee County Government - Information Services Department Geographic Information Systems Section Visualizing your Data “ Worth a thousand words ”

So, What about Utilities & Disasters? Manatee County Government - Information Services Department Geographic Information Systems Section Utilities are typically: WaterWater GasGas ElectricElectric StormwaterStormwater WastewaterWastewater TelecommTelecomm

GIS & Utilities; Like Peanut Butter and Chocolate Manatee County Government - Information Services Department Geographic Information Systems Section

Utility Data is Spatial Data Information used for routine and disaster management of a utility has a spatial component ( Who What Where When and How ): Who will be effected by service disruptions and where are they located? Who will be effected by service disruptions and where are they located? When will service be restored? When will service be restored? Where are critical facilities? Where are critical facilities? How large is the effected area and how may it change over time? How large is the effected area and how may it change over time? Where are needed resources and what is the best route to deliver those resources? Where are needed resources and what is the best route to deliver those resources? Where are valves that need exercising? Where are valves that need exercising? Manatee County Government - Information Services Department Geographic Information Systems Section

Existing Utility Records Most utilities start with utility records based upon: Paper maps - Construction drawings or As-builtsPaper maps - Construction drawings or As-builts Memory based – “ask Bill, he knows”Memory based – “ask Bill, he knows” CAD files – many based on inaccurate paper mapsCAD files – many based on inaccurate paper maps GPS data – when availableGPS data – when available Manatee County Government - Information Services Department Geographic Information Systems Section

GIS, GPS & Locates GIS offers the unique ability to bring disparate data sources together into an enterprise geodatabase. GPS technology offers the ability to improve positional accuracies of utility data. Locating coupled with advanced GPS techniques, can locate facilities to within a few centimeters of their actual position. Manatee County Government - Information Services Department Geographic Information Systems Section

GIS’s role in Protecting Utilities Once you have Utility data, how can that be used to protect a utility before, during and after an event? Routine vs. Disaster Manatee County Government - Information Services Department Geographic Information Systems Section

Routine Threats to a Utility GIS driven One-call systems can dramatically reduce damage to utilities from excavation and can reduce the number of unnecessary field visits. Electronic as-builts available on-line help locators more effectively locate assets. Manatee County Government - Information Services Department Geographic Information Systems Section

GIS, Utilities & Emergency Management Manatee County Government - Information Services Department Geographic Information Systems Section GIS is a powerful tool which supports all 4 phases of the disaster management cycle The objective of GIS in disaster management is to know locations & attributes and the relationship these have with other locations

GIS & The Preparedness Phase Typical GIS type activities in preparing for an impending event Detailed review of disaster plans (Disaster Recovery and data access etc.) Detailed review of disaster plans (Disaster Recovery and data access etc.) Forecasting & monitoring (GeoRSS feeds) Forecasting & monitoring (GeoRSS feeds) Development of useful map products both paper based and digital, supporting either on-line or off-line operations. Development of useful map products both paper based and digital, supporting either on-line or off-line operations. Development of on-line as-built retrieval systems Development of on-line as-built retrieval systems Manatee County Government - Information Services Department Geographic Information Systems Section

GIS & The Response Phase Responding to the event: Situational awareness (GeoRSS feeds etc.) Situational awareness (GeoRSS feeds etc.) Information communication through maps and map services (USNG based maps and atlases) Information communication through maps and map services (USNG based maps and atlases) Dispatching & routing resources Dispatching & routing resources Prioritize areas for evacuation or search & rescue Prioritize areas for evacuation or search & rescue Manatee County Government - Information Services Department Geographic Information Systems Section

GIS & The Recovery Phase Post disaster, the focus shifts to recovery Detailed damage assessment documentation (Damage assessment spread sheets generated from GIS) Detailed damage assessment documentation (Damage assessment spread sheets generated from GIS) Identification of debris removal needs Identification of debris removal needs Delivery of relief supplies (Road conditions etc.) Delivery of relief supplies (Road conditions etc.) Restoration of infrastructure and services Restoration of infrastructure and services Restoration progress tracking information dissemination (Maps to the Public) Restoration progress tracking information dissemination (Maps to the Public) Planning for future re-construction (Community Viz) Planning for future re-construction (Community Viz) Manatee County Government - Information Services Department Geographic Information Systems Section

GIS & The Mitigation Phase Any long term effort that reduces risk Identify hazards and risks (HAZUS) Identify hazards and risks (HAZUS) Vulnerability analysis (Slosh Models and Evac Zones) Vulnerability analysis (Slosh Models and Evac Zones) Risk assessment and mapping Risk assessment and mapping Simulation and modeling (Community Viz) Simulation and modeling (Community Viz) Prioritize infrastructure improvements and retrofits to minimize risks (Utility Management) Prioritize infrastructure improvements and retrofits to minimize risks (Utility Management) Asset inventory; (condition and location) Asset inventory; (condition and location) Public Awareness Campaigns (Evac Zones) Public Awareness Campaigns (Evac Zones) Manatee County Government - Information Services Department Geographic Information Systems Section

GIS & Utility Systems Unite GIS works synergistically with other Utility and Emergency Management related systems: Asset Management Systems Asset Management Systems Work Management Systems Work Management Systems EOC & ECC (Public Safety) Systems EOC & ECC (Public Safety) Systems Customer Relations & Notifications System Customer Relations & Notifications System Overall Operational View (The Big Picture) Overall Operational View (The Big Picture) Manatee County Government - Information Services Department Geographic Information Systems Section

Garbage In = Garbage Out The effectiveness of GIS in protecting a utility is directly proportional to the availability and quality of GIS utility data. The effectiveness of GIS in protecting a utility is directly proportional to the availability and quality of GIS utility data. The key to realizing the benefits of GIS in protecting a utility is free flowing data between organizations and systems. The key to realizing the benefits of GIS in protecting a utility is free flowing data between organizations and systems. Data should be centralized, stored in like formats, and available to all who need it. Data should be centralized, stored in like formats, and available to all who need it. Manatee County Government - Information Services Department Geographic Information Systems Section

Examples from Manatee Utility data published on-line & off-line. Utility data published on-line & off-line. As-built retrieval for locators answering Florida “One Calls”. As-built retrieval for locators answering Florida “One Calls”. GIS functionality used for trace routing and line isolation. GIS functionality used for trace routing and line isolation. GIS & Vitals track valve exercise program. GIS & Vitals track valve exercise program. GIS used to develop CEMP, COOP & LMS documents. GIS used to develop CEMP, COOP & LMS documents. GIS application generates damage assessment reporting tools for “First In Teams”. GIS application generates damage assessment reporting tools for “First In Teams”. GIS map products in USNG. GIS map products in USNG. Asset tracking UWOW (Utility Work Orders & Warehouse) system with GIS integration. Asset tracking UWOW (Utility Work Orders & Warehouse) system with GIS integration. GIS Integration with WebEOC, Esi’s EOC software. GIS Integration with WebEOC, Esi’s EOC software. Manatee County Government - Information Services Department Geographic Information Systems Section

Valve Exercise Program - Preventative Maintenance Manatee County Government - Information Services Department Geographic Information Systems Section

USNG Atlas & Map Series Manatee County Government - Information Services Department Geographic Information Systems Section

USNG Atlas Page Sample Manatee County Government - Information Services Department Geographic Information Systems Section

Utility Atlas Manatee County Government - Information Services Department Geographic Information Systems Section

Utility Atlas Inset Map Manatee County Government - Information Services Department Geographic Information Systems Section

GIS Generated Damage Assessment Spread Sheets Manatee County Government - Information Services Department Geographic Information Systems Section

GIS Generated Damage Assessment Spread Sheets Manatee County Government - Information Services Department Geographic Information Systems Section

Utility Infrastructure ArcIMS Map Service Manatee County Government - Information Services Department Geographic Information Systems Section

Utility Infrastructure ArcIMS As-built Lookup Manatee County Government - Information Services Department Geographic Information Systems Section

Utility Infrastructure ArcIMS As-built Retrieval Manatee County Government - Information Services Department Geographic Information Systems Section

Utility Infrastructue ArcGIS Server Map Service Manatee County Government - Information Services Department Geographic Information Systems Section

Homemade AVL System Manatee County Government - Information Services Department Geographic Information Systems Section

Conclulsion Disasters are challenging stressors for any type of Utility, but no matter the utility, the goal is the same; restore service as quickly a possible. GIS, used properly in conjunction with other utility systems, can be a key component insuring decreased down time. The effectiveness of your GIS will only be as good as the data that supports it, and the ability of that data to find its way into the right hands at the right time. Manatee County Government - Information Services Department Geographic Information Systems Section

Parting Thought Don’t take your utility for granted; It may not be glamorous, but it is critical to its’ customers!! The End Thank you Manatee County Government - Information Services Department Geographic Information Systems Section

Cited Sources Guthrie, W. (2010). GIS Integration Enhances Utility Storm Response. Transmission & Distribution World Home, M. (2006). Mapping the Invisible: Underground Utility Mapping Using Advanced Data Collection and GPS Technology. Point Positive Utility Mapping & GIS Jafrullah, M. (2008). Lull after the Storm: Disaster management for Utilities. SetLabs Briefings, Vol6 No2 Menon, N & Sahay, R. (2006). Role of Geoinformatics for disaster risk management. The Geospatial Resource Portal Srinivasan, T. (2005). Role of GIS in Water Supply. TWAD Technical Newsletter Manatee County Government - Information Services Department Geographic Information Systems Section