PeopleSoft Financials 8.4 Implementation Project Chart Of Accounts Rollout December 3, 2002.

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Presentation transcript:

PeopleSoft Financials 8.4 Implementation Project Chart Of Accounts Rollout December 3, 2002

Agenda Chart Of Account (COA) History Introduction Of New Chart Of Accounts Comparison Of Old vs. New Examples Communications Team Questions

History Effort Started Two Years Ago Campus Wide Committee –Amy Taylor Focus Groups Visited Other Universities –James Madison University –Princeton

Objectives New Technology New Reporting Needs Reduce Complementary Systems Capture New Data Needs Ease Of Data Entry

Design Objectives Ease of Reporting Capture Data Elements –(New and Old) Use Trees To Summarize User Defined Field(s) INITIAL SIGHT RECOGNITION –Purpose

Design The Big Rule: Each Chartfield Should Have a One-To- Many Relationship With EACH Other Individual Chartfield. (If This Relationship Does Not Exist Then It Should Not Be A Chartfield Each Chartfield Should Have a One-To- Many Relationship With EACH Other Individual Chartfield. (If This Relationship Does Not Exist Then It Should Not Be A Chartfield)

Chartfield Comparison PeopleSoft Chartfield Account UD Legacy Object Code =

PeopleSoft Chartfield Account Accounts classify transactions as expenditure, revenue, asset, liability, or Net Assets (Equity) transactions

Chartfield Comparison PeopleSoft Chartfield Account Class UD Legacy Object Code Line Number = =

PeopleSoft Chartfield Class A budget line associated with a position (or person) within the University

Chartfield Comparison PeopleSoft Chartfield Account Class Purpose UD Legacy Object Code Line Number 11 Digit Account = = =

PeopleSoft Chartfield Purpose Crosswalk - 11 Digit legacy code for immediate future An Activity that can have revenue, expense, and balance sheet components.

Ease Of Data Entry SpeedType/SpeedChart – Fills in Chartfields – Attach security – Unique Name –Equal Purpose Code Example: CHEM11

Chartfield Comparison PeopleSoft Chartfield Fund UD Legacy OPBAS OPSS OPBAL NOLOA NOLEND NOPLT AGNCY =

PeopleSoft Chartfield Fund Fund maintain a self-balancing set of accounts that record cash and other financial resources, together with the related liabilities and residual equities or balances, as well as the changes therein. Funds segregate financial information for the purpose of carrying on specific activities and attaining certain objectives in accordance with GASB definition, restrictions, and limitations. Examples of fund codes are OPBAS, OPSS, NOEND.

PeopleSoft Chartfield DeptId Indicates who is responsible for (source) or impacted by (owner) a transaction. DeptId is a systematic representation of the divisional breakdown of an entity. Each DeptId represents an operating unit within an entity. The proposed UD DeptId values mirror the values in HR/Payroll. DeptId will be used for hierarchical roll-ups and reporting

PeopleSoft Chartfield Program Program, is defined by NACUBO as an ongoing specific regular event. Programs may cross organizations, funds, sources of funds, and they may have revenues and expenses. Programs generally do not have a specific end-date, but instead, they continue on for the foreseeable future.

PeopleSoft Chartfield Project Projects are an event or activity that has a specific beginning and end date. Further breakdown of project costs is done in the Project Costing module (PC).

PeopleSoft Chartfield Source Source is meant to describe the different sources of funds or revenue collected by the University. Source will allow the University to record revenue by source and to provide specialized reporting data to the funding source.

PeopleSoft Chartfield User Field(s) User Fields are designed to meet end-user criteria for recording and reporting data. Currently there is one designed into the system though there can be as many as three.

Chartfield Mapping CHEM17S OPBAL INST2 BLANK Purpose & Speedtype Account Fund Program Project Source Dept Id Chemistry Supplemental Funds

Web Availability Account Purpose Source Department Id Program

Examples Account Purpose Program DeptId

Trees Trees Hierarchical representation or organization of data

Chartfield Road Map

Comments Review Chartfield Values – Help Tab – See What We Missed –(Values) Contact Your Comm Team Member

PS Financials Communication Team

Questions