Info Day on New Calls and Partner Café Brussels, 8 September 2010 How to apply – Budget and Reporting.

Slides:



Advertisements
Similar presentations
3 rd Financial Managers Seminar Brussels 19 May 2010 Eligibility period and reporting eligible expenditure.
Advertisements

Info Day on New Calls and Partner Café Brussels, 10 February 2011 How to apply – Budget and Reporting.
ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to Apply: Budget and Reporting A Decade of Territorial Evidence.
Launch of the ESPON 2013 Programme Procedures for Call for Proposals under Priorities 1-3.
Progress and Financial Reporting Geoff Butters, MDR Partners 05 March 2012, KB, The Hague.
1 Emerging communities for collective innovation: ICT Operational tool and supporting methodologies for SME Associations 2010 January,
Contractors’ Day, June 2008 to the Framework Partnership Agreement & the Specific Grant Agreement Financial Guidelines for co-ordinators and co-partners.
Work meeting Interreg SYSIASS project 21 st April 2011 University of Essex 1 Part-financed by the European Regional Development Fund.
Sustainable Energy Systems Overview of contractual obligations, procedures and practical matters KICK-OFF MEETING.
Financial Management Gintas Janušonis 15 October, 2009, Šiauliai.
Financial Management and Auditing Reporting by the Lead Partner 3 rd round operations Rostock, Elise Oukka.
Large Scale Projects Aleksejs Šaforostovs LSP Project Manager Joint Technical Secretariat.
Financial, Reporting and Practical issues Per Mogensen, DASTI.
ESPON 2013 Programme 3 rd Financial Managers Seminar Brussels 19 May 2010.
JERICO KICK OFF MEETINGPARIS – Maison de la recherche - 24 & 25 May 2011 JERICO PROJECT The contract management Overview By Dominique Guéguen / Ifremer.
Info Day on New Calls and Partner Café Brussels 10 February 2011 Application Form – Priority 1,3 How to ensure that your proposal is eligible?
Financial and legal aspect in the context of proposal preparation Marija Šola, MSc. Project manager University of Belgrade School of Electrical Engineering.
ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility A Decade of Territorial.
Info Day on New Calls and Partner Café Brussels, 8 September 2010 How to apply: Legal Framework - Application Form ( How to ensure that your proposal is.
DAPHNE II Programme An investigation into forms of peer-peer bullying at school in pre-adolescent and adolescent groups: new instruments and preventing.
CENTRAL EUROPE PROGRAMME SUCCESS FACTORS FOR PROJECT DEVELOPMENT: focus on finances Partner Search Forum Poznań, Poland 16 – 17 December 2008.
ESPON 2013 Programme Info Day Luxembourg, 11 September 2013 How to apply A Decade of Territorial Evidence.
LINKED Administrative & Finance overview18/03/2010 LINKED Leveraging Innovation for a Network of Knowledge on Education LIFE LONG LEARNING PROGRAMME LLP.
Towards a harmonised water quality and pollution risk management LLIV-303 project “HOTRISK” Anete Šturma Senior specialist of Inland Waters Division Expert.
Green Partnerships Local Partnerships for Greener Cities and Regions 1st Reporting /Presage Other administrative issues Portugal, 8-10 July 2013.
INFSO-RI Enabling Grids for E-sciencE-II Anna Cook Dita Mocova Reporting procedures & Financial Guidelines.
Project implementation, changes, reporting Edmunds Sniķeris Joint Technical Secretariat 16 April 2012, Kuldīga.
INTERREG IVA 2 Mers Seas Zeeën Crossborder Cooperation Programme Part-financed by the European Regional Development Fund (ERDF) Legal framework:
Ismar Financial and administrative procedures Nearest Kick-off meeting Bologna, 11 October 2006.
WF Guidelines for implementation Financial management 12 February 2010, Delft Kick-off meeting.
SeaDataNet Pan-European infrastructure for Ocean & Marine Data management An Integrated research Infrastructure Initiative (I3) Kick-off Meeting June 8-10.
Reporting/Payment Procedure Gintas Janušonis & Gints Pīpiķis Joint Technical Secretariat Lead Partner Seminar 13 October 2008, Riga.
Fulfillment of conditions and contracting Līga Kalvāne Joint Technical Secretariat Lead Partner Seminar 15 October 2009, Siauliai.
Green Partnerships Local Partnerships for Greener Cities and Regions Study visit and 3 rd Steering Committee meeting Freiburg, 14 – 18 October 2013.
Slavica Srdanović Ćirić Mirna Jelčić OVERALL GOAL OF THE TRAINING Improving the quality of financial reporting by the Beneficiaries resulting.
W w w. b a l t i c m a s t e r. o r g. BUDGET  Project Period  25th of October 2008 – 24th of January 2012  Budget and Funding  Total project budget,
Financial reporting Linda Wormö, MA Per Dahlström, MA 1st October,2015 Kuopio, Finland.
REPORTING, BUDGET, ELIGIBLE COSTS. Main steps of the financial management of the project.
Eligibility Rules Ole Damsgaard Lead Partner Seminar 1st October, 2015, Kuopio, Finland.
Project Management Birutė Markevičiūtė Joint Technical Secretariat Lead Partner Seminar 13 October 2008, Riga.
Reporting requirements - contractual and financial issues NGO Kick-off meeting Lorenzina Bruno, Senior Financial Officer Manuel Montero Ramírez, Project.
OBSERVAL CONTRACT 25/01/2008 2/10/ Summary 2/10/ Agreement & its annexes First pre-financing payment Progress report 2 nd pre-financing payment.
NPA Eligiblity rules Per Dahlström Managing Authority 20th October 2015 – Copenhagen, Denmark.
3 rd Financial Managers Seminar Brussels 19 May 2010 Financial Reporting Procedure.
1. TEMPUS PROGRAMME PROJECT REPRESENTATIVES’ MEETING Brussels, March 2010 Management of the Grant Agreement.
CENTRAL EUROPE PROGRAMME PROJECT DEVELOPMENT FINANCIAL ISSUES Project development seminar Prague, 1 st February 2010 Luca FERRARESE JTS CENTRAL.
CENTRAL EUROPE PROGRAMME Workshop B Preparation of an application: FOCUS ON BUDGET Project development seminar Prague, 2 nd February 2010 Luca.
Interim report I The Northern Beauty Barents visual arts in
Info Day on New Calls and Partner Café Brussels, 13 September 2011 How to apply: Legal Framework - Beneficiaries - Application and Selection Procedure.
MATcHES Project Ruse, February 26, 2014 Nohelia Morales Martínez Project number: TEMPUS BG-TEMPUS-JPHES This project has been funded with.
Eligibility Rules Stefan Nyström, Managing Authority June 1, 2016 – Cork, Ireland.
Ismar Financial report procedures. Ismar Financial reporting For each reporting period of activity Each partner shall produce a “Periodic Management Report”
Interreg Atlantic Area Programme Eligibility Rules.
Eligibility Rules Ole Damsgaard, Joint Secretariat April 20th, 2016 – Faroe Islands.
Interreg Atlantic Area Programme Partner Budget & Eligibility Rules
REPORTING THROUGH THE EMS
Reporting The Northern Beauty Barents visual arts in
PROJECT CHANGES.
Tips on developing a good budget
Financial management of DBBT project
Eligibility Rules Ole Damsgaard, Joint Secretariat
Start-up procedures Managing Authority of European Territorial Cooperation Programmes Joint Secretariat of Interreg IPA CBC Programme “Greece – Albania.
Eligibility Rules Christopher Parker, Joint Secretariat
Kick-off meeting of the project UMBRELLA
Reporting 25 April 2018.
Eligibility Rules Stefan Nyström, Managing Authority
Technical and Financial Reporting
The Preparation Phase: Part III: financial issues
PROJECT CHANGES.
Financial and Administrative presentation on PARTICULATES project
Presentation transcript:

Info Day on New Calls and Partner Café Brussels, 8 September 2010 How to apply – Budget and Reporting

Budget preparation (1/3) The budget exercise among project partners is a key element in the preparation of the application form: 4 valuable elements for a successful budget exercise → develop a budget: 1.Per partner involved in the partnership 2.With a breakdown per Work Package (WP - 3 in total): Coordination, Activities and Dissemination 3.With a breakdown per Budget Line (BL – 5 in total) : staff, administration, travel and accommodation, equipment and external expertise and services 4.Per reporting period (payment forecast – until 6 max.): on a 6-month period basis Important: the right way of developing a budget is to (1) identify the activities to meet objectives and the resources needed, (2) approximate their costs and (3) forecast the payment dates. Please note that the budget exercise needs to be consistent with the planned working hours per partner as requested in the AF.

Budget lines (2/3) BL1: Staff: Costs only for personnel employed based on actual salary rate on a yearly basis and number of hours actually worked for the project evidenced by timesheets. BL2: Administration: Direct and indirect general costs. 2 thresholds to respect: total of BL 2 (admin.) cannot exceed 25% of the total of BL1 (staff); total of indirect costs declared on flat-rate basis cannot exceed 20% of the direct costs (BL1, BL3, BL4, BL5 and BL2 direct costs part) of the operation. BL 3: Travel and accommodation: Only for employed personnel travelling, trips motivated by project activities. BL 4: Equipment: Only depreciation allowances, purchase should remain exceptional. BL 5: External expertise and services: Costs for supplies of services and goods (e.g.: consultants, experts, interpreters) on basis of contracts/agreements and invoices/ requests for reimbursement.

Budget monitoring (3/3) Significance of the well-justified budget allocation: Appropriateness of the allocation and justification of the resources (budget and staff) is one management related criteria for the evaluation of AF In case the AF is selected, will ease the duty of the LP to produce a budget breakdown per partner, per WP, per BL as part of the subsidy contract Budget consumption is monitored for each reporting period (automatically filled-in in each progress report) in the implementation phase Necessity of having a well-prepared budget since the very beginning because the budget change during implementation phase is limited by: flexibility rules (max of EUR or up to 10% of the BL, WP, partner budget whichever is the higher) or twice in the project lifetime, changes above the flexibility rules, adding up to a max. of 20% of the total costs stated in the contract.

Payment forecast and reporting (1/3) Applicants are asked to complete the payment forecast table in AF representing 6 month reporting periods over the full implementation period for instance: payment forecast for ADES Project: 4 reporting periods starting 31/01/2011 (MC Meeting) ending 30/11/2012 (3 months after August 2012). Tip1 → please refer to project specifications and make sure to use the full implementation period from the start of the project (date of approval of the MC) until the end of the activities (including dissemination activities if foreseen). Tip2 → Please make sure that the total in the payment forecast table is the same as the total project budget of the AF. Estimation of the actual payments has to be done during reporting of 6 months. The detailed dates of reporting periods will be defined in the subsidy contract. For each 6 month period, a project progress report (including an Activity Report and a Financial progress report) has to be submitted by the Lead Partner. Prefilled progress reports are sent by the LP within 4 months after the end of reporting period.

Reporting principles (2/3)

Reporting audit trail (3/3) The partners must ensure that all accounting documentation related to the project is available and filed separately, even if this leads to a dual treatment of accounts (for example if it is necessary to file accounting documents centrally). It is the Lead Partner’s responsibility to ensure an adequate audit trail which implies that the Lead Partner has an overview of: Who paid, What was paid, When was it paid, Who verified, Where the related documents are stored. The Lead Partner must ensure that all partners store the documents related to the project in a safe and orderly manner at least until 2020, if not longer, in case there are national rules that require a longer archiving period.

Further questions For questions regarding procedures, please send an to Thank you for your attention