Office for International Affairs European Governance E-Government in the City of Cologne TeleCities

Office for International Affairs

Global Heritage G8 Summit June 1999

Office for International Affairs World‘s oldest fragrance company

Office for International Affairs European Integration and Cities 1. European policy is to a large extent municipal policy 2. Cities are gradually and increasingly recognised as policy-takers 3. Cities have to become policy-makers in the EU-system 4. Cities have always been the carrier of the European idea

Office for International Affairs European Heritage: Roman road network (850 A.D.)

Office for International Affairs European Heritage: Hanseatic League (1400 A.D.)

Office for International Affairs EU-Summit June 1999 European Heritage:

Office for International Affairs European governance in cities has to face a twofold challenge: on the vertical level, local interests and municipal rights have to be efficiently and effectively pursued in a multi- level fabric of political and governmental institutions. on the horizontal level, the different areas of municipal policies have to be geared to the political and legal developments pursued by the European institutions in order to act and react appropriately

Office for International Affairs European Activities of the City of Cologne Aims and Objectives:  preserve and strengthen the local self government and the principle of subsidiarity within the multi-level system of the EU  raise awareness for European politics and developments  promote European and international co-operation  raise EU-funds for local projects and activities  increase the capacity to solve local problems (cross-border exchange of experience, best practices etc.)  influence European legislation and funding policy  sharpen and strengthen Cologne’s profile as a European metropolitan region

Office for International Affairs European Actors: Twin-cities Office for International Affairs -European projects -Counselling -European city-networks Rhineland Region Information Point Europe (IPE)

Office for International Affairs BethlehemBerlin-Neukölln BarcelonaCorinto/El Realejo Berlin-TreptowIndianapolis CorkLüttich IstanbulKlausenburg KyotoTel Aviv-Yafo LilleTunis LiverpoolThessaloniki PekingEsch-sur-Alzette RotterdamKattowitz TurinTurku Wolgograd

Office for International Affairs Office for International Affairs: started with first EU-projects in 1992 officially established in 1996 by the City Council integrated into the Mayor’s Office in January 2000

Office for International Affairs Resources: 7 permanent staff members plus temporary trainees, stagiaires etc. Annual costs: ca € EU-funds raised: ca. 7 Mio. €

Office for International Affairs Tasks of the European Office:  draw up and co-ordinate the municipal European activities  provide information and advise for the City Council and municipal administration on EU- issues and EU-funding  design and manage EU-projects  lobby the EU-institutions  co-ordinate the activities within the European and international city networks.

Office for International Affairs Benefits from EU-projects: 1. Financial contribution to local projects 2. Technical know-how-transfer 3. Political door-opener

Office for International Affairs Counselling: Services of general interest Challenge: municipal services between local self government and European competition law Activities: Working group of senior officers lobbying the regional, national and European level via Deutscher Städtetag and EUROCITIES

Office for International Affairs Task of the working group:  provide an overview on the current legal situation and its local impacts  structure and qualify the internal counselling process  develop scenarios and envisage possible developments in different policy areas  draft recommendations for the City Council and local administration

Office for International Affairs City Networks: Political lobbying primarily through EUROCITIES CEMR Deutscher Städtetag Technical co-operation and lobbying through TeleCities POLIS Global Cities Dialogue

Office for International Affairs European Affairs working group meets twice a year to discuss a) relevant EU-developments b) funding possibilities

Office for International Affairs Information Point Europe (IPE)

Office for International Affairs Co-ordination and Communication: Co-ordination: European round table (senior officers) regular and ad-hoc working groups Communication: EuroCologne (monthly newsletter) regular mailings Internet/Intranet

Office for International Affairs E-Government in Cologne Objectives Portals Elections Document/Process Management Organisational Framework

Office for International Affairs Cologne: Objectives Improvement of communication –Citizens, companies, associations, clubs –Council –Internal administration Focus –City portal –Call Centre

Office for International Affairs Portals Public departments connected directly to knowledge base and call centre Intranet as knowledge portal for staff Council portal –Personal information portal for all members of city and district councils –Archive of all documents

Office for International Affairs Elections Elections of all levels electronically –National, regional, local –Electronic polling booths at all polling stations –Accepted by voters –Shortens time for results –Faster and more precise

Office for International Affairs Document/Process Management Processing electronic queries electronically No change of media Safety infrastructures Electronic signatures

Office for International Affairs Organisational framework Chief Information Officer (CIO) Committee for organisation and ICT established –Determination of overall strategy –Projects of city-wide importance

Office for International Affairs

Telecities

Office for International Affairs What is TeleCities? TeleCities is the major European Network of cities committed to leadership in the Information and Knowledge-based Society Established in 1993 as a EUROCITIES’ sub-network, TeleCities is open to democratically elected city governments as well as to business and scientific partners TeleCities provides a platform of over 100 local authorities from 20 different European countries sharing experience and developing practical solutions to achieve an Inclusive Information Society Its aim is to promote eGovernment and eCitizenship at local level to ensure that all citizens can equally gain from the benefits of the Information Society

Office for International Affairs TeleCities Presidency & Steering Committee President Liverpool Vice-president Cologne Steering Committee Members Amaroussion Antwerp Barcelona (former President) Gdansk Gijón Helsinki Kingston upon Hull Marseille Nice Naestved Prague Siena Stockholm Tallinn The Hague Vienna Yalova (Observer)

Office for International Affairs TeleCities Members Other Local Authorities (99) Aalborg Aarhus Amsterdam Bari Belfast Berlin Bilbao Birmingham Bologna Bonn Bradford Bremen Bristol Brussels Capital Region Camden-London Cannes Cardiff Copenhagen Cuenca Edinburgh Eindhoven Espoo Frankfurt Frederikshavn Genova Gent Girona Glasgow G ö teborg Grenoble Grosseto Hagen Heraklion Jena Jun Katowice Koper Leeds Leeuwarden Leipzig Le ó n Lille Link ö ping Linz Lisbon Liverpool Livorno Lodz Lyon Malaga Madrid Manchester Metz Milan Modena Montpellier Munich M ü nster Nantes Naples Newcastle Nottingham Nuremberg Oslo Oulu Ostrava Palermo Porto Reus Rij é ka Rome Ronneby Rotterdam Sabadell Salerno St Petersburg San Sebastian Santiago de Compostela Seville Sheffield Southampton Strasbourg Tampere Terrassa Thessaloniki Totana Tran å s Turin Turku Utrecht Valencia Valladolid Vantaa Venice Viladecans Vilnius Warsaw Waterford Zaragoza

Office for International Affairs TeleCities Members Business Members (8) Clip Card Fabasoft AT Software GoPro Development IBM Master Metropolis Oracle Schweers Sun Microsystems Other Organisations (3) CSP-ICT Research Center CIPAL (Centre of Informatics for the Provinces Antwerp and Limburg) ITOSZ (National Association of National Settlements)

Office for International Affairs TeleCities Services to the Members Policy development and lobbying the European Agenda to ensure that the positions of cities are taken into account Information provision to members (eNewsbrief, website…) Exchange of experience, transfer of know-how. Enforced co-operation and networking with South European and CEE cities is pursued Development and management of projects relevant to the members and the network

Office for International Affairs Policy Development Place the city related aspects of the developments brought about by the Information Society, higher on: the EU agenda (regular dialogue and more) national governments agenda (national branches) local political level (local decision makers)

Office for International Affairs Policy Development TeleCities has developed its own vision for the cities Knowledge-based City Main topics: Foster the Knowledge based economy Overcome the barriers to the development of the Information Society Ensure Information knowledge society rights for citizens Promote the modernisation of local Public Administrations trough eGovernment

Office for International Affairs Exchange & Networking The organisation of events, from large conferences to project-related technical workshops, four times a year, as well as the activities of the TeleCities Working Groups, will support the exchange As for the networking, the main objective is to help cities learning from each other through the exchange of information and experience, and facilitate the transfer of knowledge

Office for International Affairs TeleCities Working Groups Share experiences and practices Transform these experiences into ideas, guidelines and recommendations for future policies (e.g. 6 th FP for Research and Technological Development) Accomplish a range of surveys to provide Knowledge of the different issues using the more than 120 member-cities as a source of information Set-up project initiatives

Office for International Affairs TeleCities Working Groups Main Topics 2005 WG Overcome the barriers to the development of Information Society –Interoperability of systems and contents WG Promote the modernisation of local PAs through eGovernment –Adoption of new service delivery models based on improved ITC infrastructure incl. broadband WG Ensure IKS rights for citizens –Health and Inclusion WG Foster the Knowledge-based economy –Economic impact of public ICT investments

Office for International Affairs TeleCities Projects TeleCities participates directly in EU funded Projects at the benefit of its Members: MUTEIS (Macro-economic & Urban Trends in Europe’s Information Society) FLOSS-POLS (Free/Libre/Open Source Software - Policy Support ) AUXILIA (A European environment for the integration of Youth Disable in Education ) INTELCITIES (Intelligent Cities)

Office for International Affairs Charter of European eRights TeleCities has developed and implement locally and internationally a Charter of European eRights Rights to accessibility Rights to education and formation Information rights Rights to participation

Office for International Affairs TeleCities Special Activity eCitizenship for All Initiative in cooperation with Deloitte eCitizenship for All Survey: annual benchmark survey into the state-of-the- art of eCitizenship for All (Re-engineering, eLearning, eDemocracy, eSecurity) amongst its members > Creation of a Knowledge Base for TeleCities Members eCitizenship for All Award: recognition of best local projects amongst participating cities in each of these eCitizenship for All Challenges

Office for International Affairs Next TeleCities Event  “Knowledge Economy on Local Level” Manchester 7/8 July

Office for International Affairs TeleCities Coordination Office (TCO) Brussels Tel: Fax: TeleCities Contact Details

Office for International Affairs Thank you! For further information contact: City of Cologne Mayor’s Office Office for International Affairs Townhall, D Cologne tel.: ; fax: