Chapter 5 Project Planning “ If you don’t plan for the project, you are planning for failure” “ Plans act as a road map of complicated process to manage project” Chapter 5 Planning
6 Stages of Project Planning Preliminary coordination with various parties(client,developer,govt. agency…) Provide detail description of various tasks involved. Deriving project budget. Work on schedule. Project status report. Project termination. Chapter 5 Planning
Focus of this chapter Discuss the first two stages of project planning. Develop tools and techniques for the planning process. Chapter 5 Planning
Why initial project coordination with various parties crucial? Define objectives & scopes of the project. Technical objectives are established. Basic areas of performance responsibilities delegated. Tentative schedules and budgets are worked out. Chapter 5 Planning
What is project’s deliverables? Involving client in early part of planning process. Determine client’s needs and expectations Some project starts with front ends – bidding all the way to commissioning and delivery Others may be construction on product development Chapter 5 Planning
9 Key Elements of Project Plan Overview Short summary of the objectives and scope of the project. Objectives Detailed statement of the goals (profit, etc ….) General Approach Describes both the managerial and the technical approaches. Contractual Aspects A complete list and description of all reporting requirement. Chapter 5 Planning
Elements of Project Plan (cont.) Schedules Various schedule and lists of all milestone. Resources Budget. Cost monitoring and control. Personnel Personnel requirements (subcontracting) Evaluation Methods Be evaluated against the standard. Potential Problems Anticipate potential difficulties. Chapter 5 Planning
Chapter 5 Planning
Chapter 5 Planning
Role of System Integration in Project Management Integrating the technical disciplines (science or art) of the project to achieve the customer’s objectives. Who is the customer? Chapter 5 Planning
3 Major Objectives of System Integration Performance System design, reliability, quality, maintainability, etc. Effectiveness Design system to achieve performance in an optimal manner. Cost Value engineering examines all cost trade off. Chapter 5 Planning
Hierarchical Planning System Goals must be specified. Identifying the set of required activities to achieve the goals. Each activities and events can be decomposed into sub-activities and sub-events. Chapter 5 Planning
Planning Process Tools Gozinto Chart. Work Breakdown Structure (WBS). Linear Responsibility Chart. TREND Plan to include design, fabrication/construction(prototype), mass production R & D is also a project - > uncertainties Chapter 5 Planning
Gozinto Chart Named after famous Italian mathematician, Prof. Zepartzat Gozinto. Similar set-up with Bill of Materials. A Tree-Diagram. Chapter 5 Planning
Chapter 5 Planning
Work Breakdown Structure (WBS) Project sub-divided into hierarchical units of tasks, work packages, and work units. Each part of unit tasks, work packages and work units is budget able, in terms of money, labor hours, and other requisite resources. Chapter 5 Planning
Work Breakdown Structure (WBS) Project is breakdown into a group of activities. Each activity is breakdown into a task list. This task list is put into a calendar. Then, assign people, time, money and other resources. Chapter 5 Planning
Work Breakdown Structure (WBS) Schedule Task list into calendar. Assigning people, time, money to each activity. Make themselves competent. Managing “intelligent” people. Activity Calendar Chapter 5 Planning
Activities: Work Breakdown Structure Breakdown task into activities Top-down refinement possible List activities which form a single operation or function which you know is achievable Work breakdown structure (Product breakdown structure) Chapter 5 Planning
Chapter 5 Planning
Example of WBS: “Holiday” travel documents booking household passport tickets choose resort confirm cat! brochures insurance Chapter 5 Planning
List of activities Booking: get brochures choose resort make booking confirm booking Travel documents: check passport book tickets get insurance Household: feeding the cat! This is a simple example: inoculations visas travel money etc. Chapter 5 Planning
Time Management When activities happen: How long they take: Start and finish How long they take: Estimates vs. actual? Relationship between activities: Dependencies Parallel activities Chapter 5 Planning
Gantt chart Chapter 5 Planning
People Task assignment Responsibility for task completion: Task management Liaison with other tasks Meetings Chapter 5 Planning
Linear Responsibility Matrix Show the relationship of personnel (who is responsible for what) and to identify where special coordination is necessary. Chapter 5 Planning
Linear Responsibility Matrix - Holiday Chapter 5 Planning
Linear Responsibility Example Chapter 5 Planning
Linear Responsibility Example Chapter 5 Planning