Peter Golding Managing Director

Presentation will cover The significance of the Corporate Manslaughter and Corporate Homicide Act in fleet management Establishing your business’s current level of compliance Reducing the risk and understanding the cost of road accidents Methods to reduce and control maintenance costs Risks associated with ‘Grey Fleet’ issues Building a robust audit trail Solutions available

The facts It has been estimated that up to a third of all road traffic accidents involve somebody who is at work at the time. This may account for over 20* fatalities and 250* serious injuries every week. * Department for Transport figures

Review your Work Related Road Risks The consequences of an investigation into a serious accident under the Corporate Manslaughter Act can be catastrophic Cases can take several years to come to court Negative publicity Financial losses Major impact on all staff Personal trauma for those specifically involved Extreme stress and anxiety for senior management Don’t ignore your corporate responsibilities… Review your Work Related Road Risks

Police Visits The Metropolitan Police is one of several forces who are seriously investigating the safety of driving in company vehicles.  They are carrying out more and more follow-up investigations with companies after collisions to ensure that work-related road safety is embedded within company policy.

Legislation affecting Fleet Management The Corporate Manslaughter & Corporate Homicide Act 2007 Health & Safety at Work Act 1974 The Road Traffic Act 2006 The Road Vehicle (Construction and Use) Regulations 1986 Management of Health and Safety at Work Regulations 1999

The total cost of an accident Average direct cost: £700* per vehicle Total £2,800* when considering lost output, salaries, administration, legal fees and business interruption Insurance premiums can be significantly reduced by demonstrating an effective risk reduction program *Institute of Advanced Motorists study

Policy Do your existing health and safety policies cover work-related road safety? Responsibility Company needs to commit to work-related road safety at senior management level first and effectively communicate to your drivers Policies and Procedures Carry out a review of your current policies, procedures and documentation Adequate system to ensure your vehicles are regularly inspected and serviced in accordance with manufacturers recommendations Systems Collect sufficient information to allow you to make effective decisions about existing policy and the need for change Monitoring

Risk Assessment Failure to properly manage work-related road safety is more likely to endanger other people than a failure to manage risks in the workplace Identify the risks – carry out driver risk profile Decide who might be harmed - who is at most risk Evaluate the risk - consider how likely and what is acceptable Record your findings - evidence that a correct check was made; you consulted theses who might be affected; you dealt with all the obvious hazards Review your assessment and revise if required - details of incidents, driver details and vehicle history and review from time to time

Staff using their own car for work - are you at risk? If an employee drives for business purposes, the legal Duty of Care regarding the driver’s welfare falls to the Employer – regardless of vehicle ownership A recent survey showed that… More than 33%* fail to check that grey fleet drivers have a driving licence Over 50%* do not check if their grey fleet vehicles have adequate business insurance Over 75%* do not ask to see valid MOT certificates for grey fleet vehicles Over 80%* fail to check whether grey fleet vehicles are regularly serviced ‘A Health and Safety time bomb’ *Arval report 2007

The Driver Competency - are you satisfied that your drivers are competent and capable of doing their work in a way that is safe for them and others Training – are you satisfied that your drivers are properly trained in all areas of responsibility Fitness and Health - are you satisfied that you drivers are sufficiently fit and healthy to drive safely and not put themselves or others at risk Drivers handbook - effectively communicate company policies and ensure complete understanding Licence inspections – complete and document regular licence inspections for all drivers

Drivers’ licence inspections There are approximately 472,000 unlicenced drivers on the UK’s roads Of this total 17,200 drivers have been banned under the points system, but continue to drive without a valid licence. (Source: DfT Research into unlicenced driving – final report road safety research report 48).

Driver Fatigue It is estimated that driver fatigue accounts for up to 20% of fatal and serious crashes on motorways in the UK. Companies which turn a blind eye to driver fatigue are at risk. Policies governing how long staff are allowed to work, which includes time spent behind the wheel, and how many miles they are allowed to drive should be put in place Identify the drivers that create the risk for your organisation

Legislation Changes It is an offence to smoke or to permit smoking in enclosed public spaces and workplaces in England. This law includes vehicles used for work purposes The penalties for non-compliance are severe. Make sure your vehicles become (and remain) smoke free.

Mobile Phone Danger Drivers who use a hand-held or hands-free mobile phone whilst driving are four times more likely to crash – injuring or killing themselves and/or other people. (RoSPA report 2007 ) Now a 3-Point Penalty

Government Funding for SAFED for Vans has been extended Driver Training Safer driving means: Less injuries and fatalities on our roads Less accident damage to vehicles Less unproductive downtime for vehicle repair The potential for reduced insurance premiums Fuel efficiency means: Lower costs Increased profits Reduced emissions Improved environmental impact Government Funding for SAFED for Vans has been extended

Vehicle Vehicle Condition – ensure your vehicles are correctly maintained and effectively managed, build a robust audit trail Inspections – carry out regular routine vehicle inspections and record findings Recommendations – ensure garage and drivers recommendations are actioned Safety – consideration to factory fitted safety features and NCAP rating Suitability - are you satisfied that vehicles are fit for the purpose for which they are used

Tyres Management Regular, scheduled tyre inspections are a fundamental health and safety requirement According to a report from Hertfordshire police, defective tyres are one of the top five causes of death and injury on Hertfordshire roads *12% of cars and vans on the road have at least one defective tyre, a further 12% of cars and vans have a tyres just legal. *TyreSafe

MOT inspections are not a guarantee of safety Effective Maintenance Extended service intervals! Reduced safety inspections during servicing MOT inspections are not a guarantee of safety It is essential that regular vehicle checks are completed, recorded and filed

Garage Recommendations Failing to act on garages’ advisory repairs within the specified time/mileage can be highly dangerous and costly DON’T WAIT UNTIL IT’S TOO LATE On average, the cost of the repair will increase by three times More importantly, your oversight could cause accidents and cost lives

Vehicle maintenance Vehicle maintenance It is essential that… Scheduled maintenance is carried out within correct date and mileage MOT inspections are completed in time Recommendations from garages are actioned when specified Regular safety inspections are completed between services ‘Grey fleet’ vehicles are subject to the same rules Drivers are educated regarding their responsibilities Time and budget is allocated to make it happen

The Journey Scheduling - are work schedules realistic - are you satisfied that sufficient time is allowed to complete journeys safely Time – The highway code recommends a 15 minute break after two hours of driving are your drivers aware of your policy Distance - are you satisfied that drivers will not be put at risk from fatigue caused by excessive distances without breaks Weather - is sufficient consideration given to travelling in adverse weather conditions Routes - do you plan routes thoroughly

Vehicle Telematics Productivity - where the vehicle is, how long on site, directions to next job, how long parked, route taken. Health & Safety – vehicle speed, length of time driving, when last break was taken, time of day of journey Investigation – previous location vehicle, valid mileage claims, visits to unauthorised locations. Crash Investigation – time and location of crash, vehicle speed, how long driving prior to impact. Discipline – unauthorised journeys or breaks, instance of speeding, driving without a break.

FleetCheck working with you FleetCheck are currently working with Housing Associations Fleet review, identifying potential cost savings Ongoing development of FleetCheck software to meet your needs Review of Grey Fleet issues and communication with drivers Establishing a clear understanding of fleet management concerns specific to DLO’s Creating a bespoke risk management report

How FleetCheck can help you ‘Risk Assist’ A detailed questionnaire to help you establish your current level of legal compliance A bespoke compliance action plan with online support services A generic drivers’ handbook and driving assessment questionnaire ‘My Fleetcheck’ software Unique online vehicle management software designed for even the smallest fleet

How FleetCheck can help you ‘Risk Assist’ A detailed questionnaire to help you establish your current level of legal compliance A bespoke compliance action plan with online support services A generic drivers’ handbook and driving assessment questionnaire ‘My Fleetcheck’ software Unique online vehicle management software designed for even the smallest fleet Visual alerts & email’s to remind you in advance of key tasks and renewals Functionality to help you control and analyse costs Online drivers’ licence inspections A robust method of ensuring licences are valid and of appropriate type, and monitoring penalties Online driver risk assessments Identify drivers presenting your Company with risks, and act accordingly

FleetCheck will work with you to… Conclusion FleetCheck will work with you to… Enable you to effectively control and monitor your costs Provide you with a Robust Audit Trail Reduce your risk and claim potential Insurance savings Reduce your legal exposure Save you valuable time and reduce vehicle down time Alert you to changes in legislation and road safety issues Give you peace of mind

Constructor’s Testimonial “I have been aware of the mounting changes to driver and vehicle legislation for some time, but like many others who have busy and varied roles, could not find the time to address the issues. FleetCheck arrived at the right time for me, enabling me to manage the fleet and the Duty of Care responsibilities more effectively with robust and simple to use software. In addition the professional advice received and the technical support available means that I am saving money and have more time to spend in other areas.” Neil Golding – Finance Director, RJ Leighfield Ltd.

Thank You