ADVERSE WEATHER

OBJECTIVES  Purpose  Authorizing Officials  Communication Process  Accounting for Time-Serious Nature  Accounting for Time-Closing Conditions

Meet workforce needs while providing for the safety and wellbeing of all employees. It is the responsibility of employees to make a good faith effort to come to work during times that adverse or other conditions of a serious nature exist. PURPOSE

AUTHORIZING OFFICIALS The Governor Governor’s Designee Executive Administrator Deputy Executive Administrator TriProperties

EXAMPLES OF ADVERSE CONDITIONS Disruption of power/water Gas leak Flood Snow/Ice Excessive rain from tropical storm

COMMUNICATION PROCESS

ACCT. TIME-SERIOUS NATURE Employees may use: * vacation * bonus * compensatory * take leave without pay * make up time (with provisions) Employees on prearranged vacation or sick leave will charge leave to the appropriate account with no provision for make-up time.

MAKE-UP PROVISIONS SUBJECT TO FLSA  make up time in workweek in which time was lost  make up time in week when employee has not worked a full schedule such as holidays  receive overtime pay if exceeding 40 hours in the workweek  must have advance approval NOT SUBJECT TO FLSA  use compensatory time  make up time in week when employee has not worked a full 40 hours due to scheduled or unscheduled absences

MAKE-UP PROVISIONS  time made up on a holiday will not receive holiday premium pay or equal time off with pay  must be approved two-weeks in advance by manager  must be made up within 12 months from occurrence. If not, leave will be charged appropriately

AGENCY TO AGENCY TRANSFER  adverse weather can only be transferred if the receiving agency is willing to accept  otherwise, time will be charged to appropriate leave or;  time will be deducted from the employee’s paycheck by the releasing agency SEPARATION  time will be charged to the appropriate leave or;  deducted from the employee’s final paycheck

ACCT. TIME EMERGENCY CLOSING CONDITIONS  agency may allow telecommuting (in accordance to telecommuting policy)  employees will not be required to charge leave or make-up time Employees on prearranged vacation or sick leave will charge leave to the appropriate account with no provision for make-up time.

Who can authorize emergency closings? The Governor Governor’s Designee Executive Administrator Deputy Executive Administrator TriProperties

How long does an employee have to make-up adverse weather time? 12 months from date of occurrence

What leave accruals can employees use to make-up adverse time? Sick, vacation, bonus, and comp. time

An employee can take leave without pay to satisfy adverse time. True

What are examples of adverse conditions? Gas leak, flood, power disruption, snow/ice

The type of condition that does not require employees to make-up time or charge leave is: Emergency closing

How are prearranged vacation and sick leave handled during adverse weather? Charge leave to the appropriate account with no provision for make-up time.

Will time made up on holidays receive holiday premium or equal time off with pay? No

This presentation is an overview of the Adverse Weather Policy. Please refer to the intranet for the full policy.