All Things to All People Combining Resources to Build an Integrated Digital Repository Preservation and Access for Electronic College and University Records Arizona State University March 2, 2004 Gregory Colati, Director, Digital Collections and Archives and University Archivist Eliot Wilczek, University Records Manager David Kahle, Director, Academic Technology

Repository Project Goal Develop a central digital repository that can manage and deliver multiple types of permanently valuable content created by multiple people and departments at the university Jumbo, Tufts’ mascot, is loved by everyone…

Benefits of a Central Repository and Services Institutional Avoid duplication Better service Tools User Sustainability Support Lower cost … and lovingly cared for by university personnel

Meeting Institutional Goals for Content Identify and collect Organize and manage Provide common tools The repository must be integrated into the framework of content management…

Meeting User Needs Insuring access Providing standards Helping users create sustainable content All work as part of a team …

Common user concerns Flexibility Ease of use Ease of participation Some users may want a special look …

Institutional Concerns Meet standards Critical mass of participation Avoid disaster Institutions must protect intellectual capital …

Characteristics of the Repository Easy to use and join Managed content General delivery tools Specialized tools A pleasant experience for all…

Digital Information and Service Providers Records Management program University Archives Academic Technology Working together to build the repository …

Tufts’ Principles of Digital Content Interoperability Reusability Sustainability Authenticity Scalability Without these attributes your content may come to an untimely end …

Our Solution: FEDORA F lexible: Interoperability, Reusability E xtensible: Scalability D igital O bject: Reusability R epository: Sustainability, Authenticity A rchitecture: Reusability The framework for the repository…

FEDORA in Action ManagementDeliveryIngest

Fedora Drop Box Ingestion Service Content Creators All Things to All People, Tufts University ECURE Conference, March 2, 2004

Theory, Principles & Missions Recordkeeping Principles Archival Appraisal University & Department Missions All Things to All People, Tufts University ECURE Conference, March 2, 2004

Policies Collection Policies Records Retention Schedules All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions

Policies Requirements Recordkeeping Requirements Preservation Requirements All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions

All Things to All People, Tufts University ECURE Conference, March 2, 2004 Model Requirements for the Management of Electronic Records Requirments Classification Scheme Access/Security Categories Authenticity Audit Trails Backup/Recovery, Preservation Retention/Disposal Capturing Records Searching, Retrieval, and Rendering Legislative/Regulatory Requirements MoReq Classification Scheme Sub-Requirments Configuring the Classification Scheme Classes and Files Volumes Maintaining the Classification Scheme

All Things to All People, Tufts University ECURE Conference, March 2, 2004 MoReq Classification Scheme Sub-Requirements Configuring the Classification Scheme Classes and Files Volumes Maintaining the Classification Scheme MoReq Classification Scheme, Classes and Files Metadata Elements Identifier Name Descriptive Keywords Description Date Opened Keyword-based Name Other Name Descriptive Term

Policies Requirements Procedures & Tools Web Portal Procedures All Things to All People, Tufts University ECURE Conference, March 2, 2004 Theory, Principles & Missions

Policies Requirements Procedures & Tools Recordkeeping Requirements Preservation Requirements Web Portal Procedures All Things to All People, Tufts University ECURE Conference, March 2, 2004 Records Creator Interaction Collection Policies Records Retention Schedules Expression of Policies & Principles Theory, Principles & Missions Recordkeeping Principles Archival Appraisal University & Department Missions

Image created by Anne Bala, Associate Director, Web Services All Things to All People, Tufts University ECURE Conference, March 2, 2004 Department Portal Page

Image created by Anne Bala, Associate Director, Web Services All Things to All People, Tufts University ECURE Conference, March 2, 2004 Document Library Channel

Image created by Anne Bala, Associate Director, Web Services All Things to All People, Tufts University ECURE Conference, March 2, 2004 Adding a Document

Image created by Anne Bala, Associate Director, Web Services All Things to All People, Tufts University ECURE Conference, March 2, 2004 Adding a Document

Image created by Anne Bala, Associate Director, Web Services All Things to All People, Tufts University ECURE Conference, March 2, 2004 Adding a Document

Image created by Anne Bala, Associate Director, Web Services All Things to All People, Tufts University ECURE Conference, March 2, 2004 Adding a Document

Tufts is a small, complex university with several existing digital libraries. Creators of these digital libraries wish to maintain and extend their applications while sharing content and leveraging university resources for data storage and management. design challenge

design solution FEDORA is proving to be a flexible application development platform. Developers may dedicate more time toward building audience specific DL and educational applications. Content tools and digital resources are more easily shared among DL applications.

Digital object identifier Service Perspective: methods for disseminating views of content Internal: key metadata necessary to manage the object Item Perspective: Set of content or metadata items Persistent ID ( PID) Default Disseminator SystemMetadata Datastream (item) Your Extension

SystemMetadata PID = tufts.lib:100 Default Views Image (mrsid) DC (xml) Thumbnail (jpeg) Image Views Metadata Views Get Profile List Items/Get Item List Methods Get OAI_DC Get Thumbnail Get Medium Get High Get MARC Get DC Multiple Disseminations

fedora implementation Storage Device (20Mb TIFF) HTTP Request (20Mb TIFF) HTTP (100Kb JPEG) Request Caching Service FEDORA Processing Service HTTP Server DL Application HTTP Request (100Kb JPEG) Response

fedora applications Tufts Digital Library Visual Understanding Environment

The End All Things to All People FEDORA