RTF/ Web Rpt: FinOps SP University of Michigan Administrative Information Services Real Time Financials and M-Reports Sponsored Research: Rollout Update Financial Unit Liaison Meeting July 16, 2008

2 Topics 1.Real Time Financials (RTF) Rollout 2.M-Reports Sponsor Research Rollout

3 1. Real Time Financials (RTF) Rollout

Impact to UnitsCompleted Enhancements Real Time Financials At a Glance 4 Vision: Enhance the Enterprise System to provide richer, timelier data Production ODS Data Warehouse Goal: Make meaningful financial data easily accessible to Principal Investigators, Department & Project managers, and administrators. Implemented system-generated estimates for salary, benefits, and financial aid Enabled Unit Defined Commitments (departments may record planned or potential financial encumbrances in the central system) Streamlined journal processing and initiated daily posting of procurement transactions to the General Ledger Established an all-Funds Budget-to-Actuals Variance Reporting process (formally available only for sponsored Funds) Implemented eReconciliation (online Statement of Activity reconciliation with richer transaction reference information) Richer and timelier data in the enterprise system reduces the need to maintain data in supplemental systems

Real Time Financials Rollout 5 Interchanges: Medical Campus (Ford Amphitheater) Wednesday, August 20 th 8:30 – 10:30 North Campus (Chesebrough) Thursday August 21 st 1:30 – 3:30 Main Campus (Rackham) Tuesday, August 26 th 8:30 – 10:30

Real Time Financials On-going effort Consulting Collaborative effort between MAIS and Financial Operations On-going enhancements This is not a “big bang”, we will work toward continuous improvement based on feedback from end-users and technology enhancements 6

7 2. M-Reports Sponsored Research Rollout

Principal Investigators and project administrators easily obtain timely information about the budget/fiscal status of their research projects Deans, directors, department chairs, and their financial certifiers easily obtain the data required for U-M’s annual financial certification process Summary views provide “at- a-glance” high-level data Links to underlying detail data Metrics & graphs enhance data interpretation Intuitive interface makes M- Reports easy to use with no training. M-Reports Sponsored Research At a Glance 8 Content Area Impact to UnitsFeatures Internal Controls – Employment (ICE) reports Vision: Enable guided data analysis using many data sources Data Warehouse Future: Dept data Goal: Enhance a unit’s business intelligence by delivering management reports in a customizable user interface. FinODS Production Sponsored Research Budget/Financial reports

M-Reports Sponsored Research Rollout in stages 9 Stage 1 TimingJuly 31, 2008 AudienceAutomatic access (no M1 needed) for: Sponsored Research Project Administrators (“SAPOC”)* Sponsored Research Financial Operations Coordinators* M-Reports Internal Controls–Employment Users as designated in M-Pathways ContentView all sponsored project grants via: Summary of Sponsored Projects Project/Grant Budget Status Report (“PBSR”) PBSR Drill-to-detail to Budget and Expense Journals RefreshM-Reports data refreshed weekly from FinProd

10 M-Reports Sponsored Research Navigation

11 Summary of Projects

12 Project Budget Status Report

13 Expense Detail

14 Transaction Detail

M-Reports Sponsored Research Rollout in stages 15 Stage 2 TimingAugust 31, 2008 AudienceAutomatic access (no M1 needed) for: Sponsored Research Principal Investigator (“PI”)* as designated in M-Pathways MToken: Required if PI has access to any other administrative systems access (excluding Teaching Support –now known as the Faculty Center) Not required at this time if PI does not have any administrative systems access, or only has access to the Faculty Center ContentView only their own sponsored project grants via: All reports in Stage 1 Additional reports if available (see next slide) RefreshM-Reports data refreshed daily from FinProd

M-Reports Sponsored Research Additional sponsored reports 16 TimingAs available (along with and/or after Stage 2 rollout) AudienceAll those with access to M-Reports Sponsored Research ContentAdditional PBSR Drill-to-Detail capability Payroll/Financial Aid Commitments (Estimates) Purchasing Commitments (Open Reqs/Pos) Other Unit Commitments (Unit-Defined Commitments) Drill from Summary journals to Voucher detail Payroll detail Student Financial detail Parent/Sub-Project Reporting Parent Summary Report Consolidated PBSR RefreshM-Reports data refreshed daily from FinProd

M-Reports Sponsored Research Next Steps 17 Preview M-Reports Sponsored Research System simulation available at:

M-Reports Sponsored Research Next Steps (continued) 18 Ensure PI & SAPOC information is correct Automatic access to M-Reports Sponsored Research determined using the PI and SAPOC designated in M-Pathways Update projects as needed where faculty member is listed as both the PI and SAPOC If left unchanged, faculty PI will have access to view all projects in M-Reports and functioning SAPOC will have none For Stage 1 rollout, FinULs work with their Research ULs to review provided list of impacted projects No change needed if faculty is performing the SAPOC role Otherwise, send SAPOC changes to Mary Byrkit Financial Operations Sponsored Programs will expedite SAPOC changes in M-Pathways SAPOC changes will impact who receives Financial monthend reports

M-Reports On-going effort Continually enhance to provide the University with core information and reports 19 AreasEnhancements Research Financials All Funds Space Utilization Alerts (e.g., project over budget; project end date reminder Link to Teaching Support Links to imaged documentation Parent Summary report Project expenditures by project year vs. fiscal year Space Utilization guided analysis and BusinessObjects report links Views for faculty, deans, and department chairs What-if analysis

Questions / Comments 20 Thom Madden Mary Byrkit Thank You!