AccessOnline U.S. Bank’s Web-based management and information system for Cardholders and Department Card Administrators

Sections How to register? What can AccessOnline do for me? Important contacts.

AccessOnline Registration Cardholders can register to use AccessOnline at: DCA’s also can register by contacting the Procurement Card Coordinator directly. Once registered you can begin using AccessOnline at the above address. Use Internet Explorer version 6.0+

AccessOnline Registration, cont. 1.Enter “UCR” for Organization Short Name 2. Create a User ID 3. Create a password 4. Click here

AccessOnline Registration, cont 1.Enter “UCR” for Organization Short Name 2. Cardholders enter your 16-digit credit card number. Enter Select expiration date shown on your card Lastly, click on this

AccessOnline Registration, cont Read License Agreement

AccessOnline Registration, cont Select “I Accept”

AccessOnline Registration, cont Click here Everything with an asterisk must be filled in. Since this is the address and phone number that US Bank uses to contact you, make sure that you use your office address and phone number.

AccessOnline Registration, cont You were successful

What can Access Online do for me? Use the left hand navigation bar to navigate through AccessOnline

What can Access Online do for me cont.? View Transactions View Transactions You can view a list of your transactions for the current (open) cycle and the past six closed cycles, as well as any details available for each transaction.

AccessOnline--—Transaction Management Lists transactions for the last 6 months. Transaction amount All (leave blank) Exact amount When done, click here.

AccessOnline—Transaction Management- cont. If “All” was clicked for “billing cycle end date”, display will show all transactions within the last six months Depending on the level of detail that a vendor provides to Visa, cardholders and DCA’s can access specific transaction detail by clicking on the transaction date (hyperlink)— Level 3 Vendors provide line item detail. Please see attached for a listing of some Level 3 vendors. Storehouse gives vendors an internal PO which helps them reconcile.

AccessOnline—Transaction Management- Level 3 Data Level 1 & 2 merchants will only list Summary and Allocations. Level 3 merchants will list transaction line items When vendors request a Purchase ID and or reference number, departments may assign a departmental PO, a person’s name or any other helpful information. This may help with reconciliation.

AccessOnline—Transaction Management- Line Item Detail

What can Access Online do for Me? View Statements View your Statement for the last three billing cycles. The statement is available the day after the cycle ends. UCR’s billing cycle end date is the 25 th of each month.

AccessOnline Features—Account Information-Cardholder Statement Clicking on Account information- Cardholder Statement-will list the last three billing cycles.

AccessOnline Features—Account Information-Cardholder Statement, cont. Statement will list all transactions within a billing cycle.

What can Access Online do for Me? Account Profile-Enables you to view important information about your account. Authorization limits Account status and authorization limit information (i.e. credit limit, single purchase limit, available credit Demographic Information-Cardholder name, address and contact information Additional information-(i.e. cycle day, open date)

AccessOnline Features—Account Information-Cardholder Account Profile The two most helpful summaries are authorization limits and account information

AccessOnline Features—Account Information- Cardholder Account Profile-Authorization Limits Credit Limit: Per monthly cycle amount-Limits are refreshed every cycle-UCR’s is the 25 th of the month. Available Credit: The amount a cardholder has left to spend in a given monthly cycle Single Purchase Limit: The amount a cardholder may spend for a single transaction-includes tax and freight.

AccessOnline Features—Account Information- Cardholder Account Profile-Account Profile Current Balance and Past Due Balance will always be 0.00 for Procurement Cards.

What can Access Online do for Me? Reporting Reports- As a cardholder, you can access information and set report parameters that will give you detailed transaction information about your account. As a DCA, you can access information and set report parameters that will give you detailed transaction information about one account or all of the accounts in your department.

AccessOnline Features—Reporting Click on Reporting to get Transaction Detail

AccessOnline Features—Reporting-Transaction Detail, cont. You have several options for dates: Transaction date: the date the transaction occurred. Posting Date: The date the transaction was posted to US Bank’s system Cycle Date: UCR’s cycle date is the 26 th of one month to the 25 th of the next. Normally, leave these at all

AccessOnline Features—Reporting, Transaction Detail, cont. Normally, leave these at the default Can put an exact amount or either Normally, leave these at the default If you are searching for a certain vendor you can click on this screen and enter vendor’s name

AccessOnline Features—Reporting, Transaction Detail, cont. You have thirteen different sort options Three different options-PDF, Browser or Excel Typically, this should be left blank for Cardholders, since they only have one account. DCA’s may limit their search by inputting only one of their accounts. The default (leaving blank) will bring back all of your accounts. Lastly, click on Run Report

AccessOnline Features—Reporting, Transaction Detail, cont. This is an example of a PDF form. If you need to manipulate information, it is advisable that you download using the Excel report type.

What can Access Online do for Me? Personal Information My Personal Information Change your system password and create or modify an authentication response that will be used when resetting a password Update your contact information View access rights and user specific information

AccessOnline Features—Personal Information-

AccessOnline Features—Personal Information- Password To change your Password information-click on Password

AccessOnline Features—Personal Information- Password

AccessOnline Features—Personal Information- Contact Information

AccessOnline Features—Personal Information- Account Access For Cardholders that have more than one Account.

Contact Information Dana Allen Procurement Card Coordinator On campus Off campus Fax—