CHAPTER Hard Resource (Printer) Sharing

Chapter Objectives Explain the concept of sharing a hard resource Present the step-by-step process of placing a printer for sharing Describe the security features concerning a hard resource Examine the printer properties that could be set –General, port, scheduling etc.

Chapter Modules Hard Resource Sharing Concepts Process of Placing a Printer for Sharing Placing an Installed Printer for Sharing Printer Security Giving Permission to Use the Printer Printer Properties: General Printer Properties: Ports Printer Properties: Scheduling and Security Printer Properties: Device Settings

Generic Networking Model Hardware Installation Network OS Installation User Configuration Soft Resource Configuration Hard Resource Configuration

© N. Ganesan, All rights reserved. MODULE Hard Resource Sharing Concepts (Printer Sharing)

Module Objectives Basics of hard resource sharing Placing a printer for sharing The concept of creating a printer Printer installation notes The concept of logical printers Viewing logical printers as print queues

Hard Resource Sharing Install the resource on the server Place the hard resource for network sharing Install the hard resource as a networked device from a client for sharing

Placing a Printer for Sharing Create the printer on the server using Add Printer module on the server Place the printer on the network for sharing –It can be placed for sharing during installation –Or by following the steps as in placing a soft resource such as directory for sharing Define printer access permissions Set other printer properties

The Concept of Creating a Printer Computer Logical Printer 1 Physical (Actual) Printer Logical Printer 2 Created Logical Printers

Printer Installation Notes In Microsoft NT, the printer is installed as a logical printer –More details are presented when logical connections are explained In one aspect, network installation is different from single user installation –Printer driver for all the different client operating systems on the network also need to be installed

The Concept of Logical Printers Logical Printer 1 Logical Printer 2 Physical Printer Documents for printing

Viewing Logical Printers as Print Queues Logical Printer (Queue1) Logical Printer (Queue2) Printer Spooled Print Jobs at the server.

END OF MODULE

© N. Ganesan, All rights reserved. MODULE Process of Placing a Printer for Sharing

Module Objectives Creating a logical printer –Case example and steps Notes on printer creation Printer drivers Demonstration of printer creation

Case Example for creating a Logical Printer on the Server US Canada Mexico HP Printer To be installed for Sharing LPT1: Win NT Windows95

Creating a Logical Printer: Steps Explorer/ Printers Add Printer LPT1: Select HP Laser Jet 6 Name the printer as HPIII. Next

Creating a Logical Printer: Steps Continued Pervious Shared Select client OS as Windows 95 Print a test page?/ Yes or No Finish Specify path to Windows95 driver for HP.

Notes on Printer Creation Printer drivers for all the client operating systems on the network may be stored for the client’s convenience –A path to the directory containing the drivers need to be specified during installation Following the creation of the printer, the Icon for the printer will appear with a hand holding the printer in the Printers window

Printer Drivers US Canada Mexico HP Printer Windows9x WinNT Store Windows 95/98 driver for HP during creation. Use driver during network connection.

Printer Creation Demonstration

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© N. Ganesan, All rights reserved. MODULE Placing an Installed Printer for Sharing

Module Objectives Overview of placing a printer for sharing A note on sharing Placing a printer for sharing –Case example –Steps –Demonstration

Placing a Printer for Sharing If a printer is already designated to be shared during installation, it need not be placed for sharing at this tim If an existing unshared printer connected to the server is to be shared, then it must be placed for sharing explicitly

A Note on Share Assigning long share names may prevent some MS-DOS machines on the network from accessing the printer If MS-DOS machines are serviced on the network, it is desirable to assign a name conforming to the DOS 8.3 naming format

Case Example for Placing a Printer for Sharing US (Server) CanadaMexico HP Printer An already created printer to be placed for sharing.

Steps for Placing a Printer for Sharing Explorer on the Server Printers Right select HP LaserJet III Sharing Next Slide

Steps for Placing a Printer for Sharing Cont. Select Share As Provide Share Name (HP III) Select the printer drivers for all the client operating systems. Previous Slide End

Placing the Printer for Sharing: Demonstration

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© N. Ganesan, All rights reserved. MODULE Printer Security

Module Objectives Focus on security issues Printer permission Listing of access permissions to the printer Permissions and privileges –No access and simple printer access Manage documents privilege Full control privilege Understanding the processing of documents by printers

Security Issues Permissions AuditingOwnership

Security Issues Permission –Permission to use the printer Audit –Events such as print, changing permissions etc. can be audited Ownership –Taking ownership of the printer

Printer Permission As in the case of a soft resource, permission can also be given to users for the use of the printer Permission must be given to a user or a group of users before they could connect to the networked printer for usage

Access Permissions to the Printer No AccessPrint Manage Documents Full Control

Permissions and Privileges No Access –Denies access to the printer Printer –Allows the user to print on the printer Manage Documents and Full Control enable the user to control the printer

Manage Documents Settings on the document can be changed Control on the printing process –Pause –Resume –Restart –Delete Controls are exercised at the document level

Full Control At the (logical) printer level –Change document order of printing –Pause, resume and purge –Change properties –Change permissions –Delete printers At the document level, all the privileges available under Manage Documents are also available here

Understanding Documents and Printers Printer (Logical) Documents Computer Printer Queue Spooling of documents.

END OF MODULE

© N. Ganesan, All rights reserved. MODULE Giving Permission to Use the Printer

Module Objectives Printer permission case scenario Giving permission to access/manage a printer –Case example –Steps –Demonstration

A Scenario in Printer Permissions Everyone (Print) Inspectors (Manage Documents) Print Operators (Full Control)

Giving Permission to Access/Manage the Printer: Case Example Everyone –Print permission Inspectors –Manage documents Because Everyone is given print permission when a logical printer is created, only the inspectors need to be given the Manage Document permission

Giving Permission to Manage the Documents: Steps Explorer on the Server Printers Right select HP LaserJet III Sharing/ Server Next Slide

Giving Permission to Manage the Documents: Steps Continued SecurityPermissions Inspectors Add Type of Access/ Manage Documents End OK/OK/OK Add

Giving Permission to Manage the Documents: Demonstration

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© N. Ganesan, All rights reserved. MODULE Printer Properties: General

Module Objectives Opening the properties window Printer properties General properties Display of general properties

Opening the Properties Window Explorer on the Server Printers Right select HP LaserJet III Properties

Printer Properties General Scheduling Ports Sharing Device Settings Security Properties

General Comments and location of the printer Driver Installation Separate page definer Print processor –Treatment of data stream such as RAW etc. Printing a test page

General Properties Display

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© N. Ganesan, All rights reserved. MODULE Properties: Ports

Module Objectives Ports Ports properties display

Ports Selection of ports –LPT1: etc. Port configuration –Timing of retransmission attempt Addition or deletion of ports Enable bi-directional support for printers supporting this feature Printer spooling for supporting multiple printers

Bi-directional Support Computer Logical Printer Toner Low Bi-directional

Ports Display

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© N. Ganesan, All rights reserved. MODULE Scheduling and Security

Module Objectives Printer scheduling Display of scheduling option Sharing and security Display of sharing and security properties

Scheduling Availability in terms of time period in a day Priority assignment to this logical printer Printer spooling details –Start printing after last page is spooled –Keep spooled documents – etc.

Scheduling Display

Sharing and Security Sharing and Security were discussed in length under individual sections entitled with the namesake Sharing –Placing the printer for sharing Security –Access to printers for usage and/or management

Brief Display of Sharing and Security

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© N. Ganesan, All rights reserved. MODULE Device Settings

Module Objectives Device settings Device settings for HP LaserJet III Display of device settings

Device Settings Device setting apply to the particular printer that is connected The settings differ depending on the printer The more advanced printers will support more device setting features

Device Settings for HP LaserJet III Tray output assignment –Setting the paper and envelope size Specifying the memory installed in the printer Page protection –Instructs the computer to receive a full page in memory before printing

Device Setting for HP LaserJet III Continued Font cartridge specification –Cartridges that are loaded into slots Loading of soft fonts –Loading of software fonts Halftone printing setup –Various shading and tone adjustments for printing graphics

Device Settings Display

END OF MODULE END OF CHAPTER